HP Jornada 680/680e Series Handheld PC Users Guide

							Chapter 3  |  Connecting to your desktop PC  |  45
You can set ActiveSync either to synchronize automatically
each time you connect your HP Jornada to your desktop PC
or to synchronize continuously whenever the synchronized
information changes, for as long as the computers are
connected. You can also synchronize at any moment by
choosing Synchronize Now from the Tools menu in the
Mobile Devices window.
Do not remove your HP Jornada from the docking cradle, disconnect the sync cable, or
turn off your HP Jornada while synchronization is in progress.
Synchronizing selected data
You can synchronize some or all of the following items:
•Pocket Outlook data—Synchronize the Calendar,
Contacts, or Tasks information on your HP Jornada with
information stored in Outlook or Schedule+ on your
desktop PC.
•E-mail messages—Share messages between selected
folders in your HP Jornada Inbox and Microsoft Exchange
or Outlook on your desktop PC. For more information, see
the Synchronizing e-mail messages section in this
chapter.
•Files—Synchronize the contents of the Synchronized
Files folder (inside My Documents) on your HP Jornada
with files stored in your My Documents folder (Win-
dows 95) or in your Personal folder (Windows NT) on your
desktop PC.
To specify data to synchronize
1. On your desktop PC, open the Mobile Devices win-
dow, and then select your HP Jornada icon.
2. On the Tools menu, click ActiveSync Options.
3. On the General tab of the ActiveSync Options
dialog box, select the check boxes beside the services
you want to synchronize. 
						

							46  |  HP Jornada 680/680e User’s Guide
4. To set specific options (for example, to indicate how
many weeks of Calendar data to synchronize, or to
synchronize only active tasks), select the appropriate
service, and then click Options.
Reducing the amount of data to synchronize, for example, by synchronizing only 1 or 2
weeks of Calendar data, can significantly speed up the synchronization process. If you use
Microsoft Outlook, Windows CE Services synchronizes only 2 weeks of calendar data by
default.
Resolving synchronization conflicts
If the same item (for example, an appointment or a task) has
been modified on both the desktop PC and on the
HP Jornada, ActiveSync will indicate that a Synchroniza-
tion conflict has occurred. When the Resolve Conflicts
dialog box appears, you can either resolve the conflict by
selecting one of the items to replace or you can ignore the
conflict, leaving the data on both computers unchanged.
You can resolve each conflict manually, at the time of
synchronization, or you can resolve conflicts automatically
by setting a default option for conflict resolution. 
						

							Chapter 3  |  Connecting to your desktop PC  |  47
To set a default option for conflict resolution
1. Open the Mobile Devices window, and then select
your HP Jornada icon.
2. On the Tools menu, click ActiveSync Options.
3. On the General tab of the ActiveSync Options
dialog box, click Advanced.
4. Select the option you prefer to resolve conflicts.
Synchronizing e-mail messages
You can synchronize your HP Jornada Inbox with the e-mail
program (Microsoft Outlook or Exchange) on your desktop
PC partner. By synchronizing, you can take important
messages with you when you travel, or you can use your
desktop PC to send messages that you create on your
HP Jornada.
When you synchronize:
• Messages are copied from the Inbox folder on your desktop
computer to the Inbox folder on your HP Jornada (by
default, only the messages received in the past 3 days are
synchronized, and no attachments are copied).
• Messages on the two computers are linked. So, for in-
stance, if you delete a message on your HP Jornada, it
will also be deleted on your desktop PC the next time you
synchronize.
• Messages in the Outbox folder on your HP Jornada are
transferred to the Outbox on your desktop PC and then
sent from that program.
Synchronizing from a remote location
The ActiveSync program on your HP Jornada enables you to
synchronize files, e-mail messages, and Pocket Outlook data
with your desktop PC, even when you are away from the
office. You can do this by remote dial-up connection or LAN
connection to your desktop PC. You can also connect to a
computer not on a network (such as your home computer)
and synchronize using a modem. 
						

							48  |  HP Jornada 680/680e User’s Guide
Before you can synchronize remotely, the desktop PC or
network server must be configured for Remote Access
Services (Windows NT) or Dial-Up Networking (Windows 95
or later), and you must create a connection on your
HP Jornada by using either the HP Jornada dialup applica-
tion or the Remote Networking program. For information
about setting up connections with HP dialup, see the Set-
ting up a remote connection to your network section
in chapter 6. For Remote Networking information, see the
Accessing a computer not on a network section in this
chapter. After you have set up for either type of connection,
you can synchronize data. See the To start remote syn-
chronization procedure later in this chapter.
Accessing a computer on your corporate network
To access a PC on your corporate network from a remote
location, you must have an account provided by your network
administrator, and you must set up a connection to your
network server using HP dialup (see chapter 6). In addition,
you must set up the target PC to receive your calls as
follows.
•The target PC must be turned on.
•Windows CE Services must be set up on the target PC.
(See the Installing Windows CE Services section
earlier in this chapter.) Also, the Auto Connect option
should be set to At all times.
•Windows CE Services must be running, and the Waiting
for mobile device to connect status message must be
shown in the Mobile Devices window.
•In the Windows CE Services Properties dialog box,
Enable a network connection must be selected.
•Any folders or drives you want to access must be shared.
If you will be dialing in to a desktop PC running Windows 95, you must also have Dial-
up Networking components set up on the target desktop PC. 
						

							Chapter 3  |  Connecting to your desktop PC  |  49
Accessing a computer not on a network
If you want to dial in to a computer that is not on a network
(such as your home PC with Windows 95 and Microsoft Plus!
pack), you must set up the target PC to receive your calls as
follows.
•The target desktop PC must be turned on.
•The target desktop PC must have a modem installed and
configured and must be set to receive incoming calls.
(Refer to the instructions from the manufacturer of your
desktop PC modem.)
•Dial-up Networking (Windows 95) or Remote Access
Service (Windows NT) must be set up and configured so
that your target PC can act as a server. (See your Win-
dows documentation for further instructions.)
•Windows CE Services must be set up on the target PC
(for instructions, see the Installing Windows CE
Services section in this chapter). The Auto Connect
option should be set to At all times.
•Windows CE Services must be running, and the Waiting
for mobile device to connect status message should
appear in the Mobile Devices window.
•In the Windows CE Services Properties dialog box,
Device connection via network must be enabled.
•Any folders or drives you want to access must be shared.
You need the following information to establish a Remote
Networking connection:
•Your Windows user name and password, if you are
required to log on to your computer
•Telephone number of the modem
To create a connection to a computer not on a network (such
as a home computer), you will need to create a new connec-
tion using Remote Networking on your HP Jornada. 
						

							50  |  HP Jornada 680/680e User’s Guide
To create a Remote Networking connection
1. On the Start menu, point to Programs, point to
Communication, and then tap Remote Network-
ing.
2. In the Remote Networking folder, double-tap Make
New Connection.
3. In the Make New Connection dialog box, tap
Dial-up, and then tap Next.
4. If you have the HP Jornada 680, select Built-In
Modem from the list of modems. If you have the
HP Jornada 680e, select the appropriate option for
the modem you have installed.
5. Tap TCP/IP Settings, and then tap the General
tab. Make sure the Use Server-assigned IP
Address check box is selected.
6. On the Name Servers tab, tap Server-assigned
addresses, and then tap OK.
7. Tap Next, and then fill in the telephone number you
wish to dial. Tap Finish. A new icon appears,
labeled with the name you chose, in your Remote
Networking folder. This connection will also appear
in your remote synchronization dialog box.
To set a dialing location for a Remote Networking connection, double-tap the icon for the
connection in the Remote Networking folder. In the Dial-up Connection dialog box,
tap Dial Properties, and then fill in the information as you would for a network or ISP
connection using the HP Jornada dialup application.
To start remote synchronization
1. On your HP Jornada Start menu, point to Pro-
grams, point to Communication, and then tap
ActiveSync.
2. If you are connecting using a modem or dial-up
connection, select the connection you will use from
the list. All connections you have created either with 
						

							Chapter 3  |  Connecting to your desktop PC  |  51
the HP Jornada dialup application or Remote Net-
working will appear in this list.
–or–
If you are connecting over a network, tap Network
Connection.
3. In the Connect to list, select the name of the
desktop PC to which you will connect. The Connect
to list displays only the PCs with which you have
already established a partnership.
4. In the User Logon dialog box, type your user name,
password, and domain if necessary, and then tap
Connect.
Transferring files
You can copy files between your HP Jornada and desktop PC
by dragging icons to or from the HP Jornada icon in the
Mobile Devices window, or by using the Cut, Copy, and
Paste commands on the Edit menu.
Some files may need to be converted before you can use them
on your HP Jornada. By default, Windows CE Services
automatically converts files to the appropriate file type.
However, you can choose not to convert files, or you can
specify the conversions for each file type by changing options
in the File Conversion Properties dialog box.
 To set file conversion options
1. Open the Mobile Devices window.
2. On the Tools menu, click File Conversion.
3. Click either the Device to Desktop or Desktop to
Device tab.
4. Select the file type, and then click Edit to change
conversion options. In most cases, you will be offered
a single conversion option or no conversion at all.
When Office 97 files are converted to their corresponding
Pocket Office formats, the Pocket Office files are com-
pressed, so they require much less storage memory than 
						

							52  |  HP Jornada 680/680e User’s Guide
they do on your desktop PC. During conversion, certain
formatting or attributes may also be removed from the
Pocket Office version; however, all formatting should be
restored when the file is returned to the desktop PC. For
specific details, see the sections on Microsoft Office programs
in chapter 5 or refer to online Help for that program on your
HP Jornada. Only Microsoft PowerPoint® 97 files can be
converted to Pocket PowerPoint.
Transferring PIM data from older palmtop PCs
and handheld PCs
If you have an older palmtop PC or handheld PC, you can
transfer personal information manager (PIM) data  (Con-
tacts, Calendar, and Tasks data) to your HP Jornada,
saving you the task of re-entering entire lists of contacts or
tasks. You can also copy all files, folders, and programs you
have added from an older model Windows CE device to your
HP Jornada.
The transfer process you follow and the type of data that can
be migrated depends on the make and model of the palmtop
or handheld PC, and whether it uses Windows CE Services
to connect to your desktop PC.
Migrating data from older Windows CE palmtop PCs
If your data is stored on a palmtop or handheld PC that uses
an older version of Windows CE, you must first back up the
data to your desktop PC by using the version of Windows CE
Services or H/PC Explorer that came with the device. Then,
upgrade to Windows CE Services 2.2 on your desktop PC,
and restore the data to your HP Jornada. Use the following
procedure to migrate files, appointments, and other personal
data stored on your old palmtop PC.
The following procedure will replace all files, programs, and Pocket Outlook data you have
added to your HP Jornada with the information stored on the palmtop PC. 
						

							Chapter 3  |  Connecting to your desktop PC  |  53
To migrate data from an older Windows CE device to your
HP Jornada
1. Connect the older Windows CE palmtop PC to the
desktop PC and establish a partnership between the
two.
2. Synchronize the palmtop PC with the desktop PC
using H/PC Explorer 1.0 or Windows CE Services.
3. Perform a full backup of your data:
• In the Mobile Devices window on your desktop PC,
click Backup/Restore on the Tools menu.
• In the window that appears, on the Backup tab,
select the options you prefer.
• Click Backup Now to initiate the process.
• Note the directory in which your data has been
saved.
4. Note the Communications, Owner, and World Clock
alarm settings on your palmtop PC. Also note
Options and User Preferences settings for third-party
programs. (These settings are not restored automati-
cally.)
5. Disconnect the palmtop PC.
6. If H/PC Explorer version 1.0 is set up on your
desktop, uninstall it using the Remove Programs
control panel. (For more information, refer to online
Help on your desktop PC.)
7. Insert the Desktop Software for Microsoft Windows
CE compact disc that came with your HP Jornada
and set up Windows CE Services 2.2. (For more
information, see the Installing Windows CE
Services section in this chapter.)
8. Connect your HP Jornada to the desktop PC.
9. On your desktop PC, in the New Mobile Device
Detected dialog box, click Restore to restore data
to your HP Jornada from the backup file created in
step 3. 
						

							54  |  HP Jornada 680/680e User’s Guide
10. Disconnect the sync cable from your HP Jornada or
remove your device from the docking cradle, and
then press the reset button on your HP Jornada to
complete the restoration operation.
11. Reconnect the sync cable to your HP Jornada or
place it in the docking cradle to reconnect to the
desktop PC. In the New Mobile Device Detected
dialog box, click Synchronize to establish a part-
nership and synchronize your data.
Migrating data from non–Windows CE palmtops
If your data is stored on an HP 100/200LX Palmtop PC or
an HP OmniGo Organizer, you must first transfer the data
to your desktop PC. Use the Hewlett-Packard PIM Transla-
tion Utility (for HP devices only) to import the data into
Schedule+ 7.0a on your desktop PC. After you have imported
the data into Schedule+, you can update the information on
your HP Jornada by synchronizing with Schedule+ using
Windows CE Services 2.2.
The HP PIM Translation Utility is available on the
HP Jornada Handheld PC compact disc included with your
HP Jornada. This procedure migrates only Phone Book and
Appointment Book data.
Before translating PIM data files, you must install the version of Schedule+ 7.0a found
on the Desktop Software for Microsoft Windows CE compact disc on your desktop PC.
To install the HP PIM Translation Utility onto the
desktop PC
1. Insert the HP Jornada Handheld PC compact disc
into the CD-ROM drive on your desktop PC.
2. On the main menu of the HP Jornada Handheld PC
compact disc installation screen, click HP PIM
Translation Utility.