HP Jornada 680/680e Series Handheld PC Users Guide

							Chapter 3  |  Connecting to your desktop PC  |  35
If you are traveling without your docking cradle or you need
to synchronize files with your home computer while the
docking cradle is connected to your office PC, you can connect
your HP Jornada directly to a desktop PC using only the
sync cable. (You can also connect and synchronize by infra-
red. For more information, see the Connecting by infrared
section in this chapter.)
To connect directly (without the docking cradle)
1. If it is attached, disconnect the telephone cable from
your HP Jornada.
2. Connect the AC adapter to the DC jack on the right
side of the HP Jornada, and then plug in the power
cable.
3. Insert the 9-pin end of the sync cable into a serial
port on your desktop PC.
4. Fully insert the flat end of the sync cable, arrow side
up, into the serial port on your HP Jornada. 
						

							36  |  HP Jornada 680/680e User’s Guide
Establishing a partnership
After you set up Windows CE Services on your desktop PC,
you are prompted to establish a partnership between your
desktop PC and your HP Jornada. The partnership enables
your desktop PC to recognize your HP Jornada when trans-
ferring files or synchronizing data.
You can establish partnerships between your HP Jornada
and up to two desktop PCs, for example, your home PC and
your office PC. If you regularly synchronize your
HP Jornada with both desktop PCs, you can ensure that
important files, contacts, and calendar information are
always up-to-date and identical on both desktop PCs, as well
as on your HP Jornada.
If your HP Jornada has more than one desktop PC partner, you cannot synchronize e-mail
messages.
A single desktop PC can partner with any number of H/PCs
or palmtop PCs. This is useful if you have more than one
Windows CE device, or if several mobile professionals share
a single desktop PC. 
						

							Chapter 3  |  Connecting to your desktop PC  |  37
Following the New Partnership Wizard
The New Partnership Wizard will help you create a partner-
ship and offer you options for synchronizing Pocket Outlook
data, e-mail messages, and files between your HP Jornada
and desktop PC. When the New Mobile Device Detected
dialog box appears on your desktop PC, click Synchronize,
and then follow the instructions on the screen of your
desktop PC to complete the New Partnership Wizard.
The wizard prompts you to type a name and a description for
your HP Jornada. The name can be anything you choose (up
to 15 alphanumeric characters, no spaces) and should
provide an easy way for you to identify your HP Jornada.
The description could be the make and model of the device
(for example, HP Jornada 680 H/PC) or a property control
number.
You can later change the device name and description by using the Communications
control panel on your HP Jornada. On the Start menu, point to Settings, tap Control
Panel, and then double-tap the Communications icon.
The wizard also prompts you to choose settings for synchro-
nization. If you enable synchronization, you can set
ActiveSync either to synchronize automatically each time
you connect your HP Jornada to your desktop PC, or to
synchronize continuously, whenever the synchronized
information changes, for as long as the computers are
connected.
Regardless of the options you choose while completing the wizard, you can also
synchronize at any moment by choosing the Synchronize Now command from the
Tools menu of the Mobile Devices window. For more information, see the Synchronizing
data section in this chapter. 
						

							38  |  HP Jornada 680/680e User’s Guide
Troubleshooting partnerships
If you are unable to establish a connection between your
HP Jornada and your desktop PC, double-tap the connection
icon  in the status area of the taskbar on your HP Jornada.
The Connection Status dialog box may provide informa-
tion about the problem.
You should also confirm that both the desktop PC and the
HP Jornada are communicating at the same baud rate. To
check the baud rate on your desktop PC, click Communi-
cations on the File menu of the Mobile Devices window.
You can check and change the baud rate on your
HP Jornada by using the Communications control panel.
On the Start menu, point to Settings, tap Control Panel,
and then double-tap the Communications icon.
Verify that the sync cable from your docking cradle or
HP Jornada is connected to the port listed on the Commu-
nications tab of the Windows CE Services Properties
dialog box (this is the port you selected when setting up
Windows CE Services). 
						

							Chapter 3  |  Connecting to your desktop PC  |  39
Finally, on the Communications tab of the Windows CE
Services Properties dialog box, clear the Enabled check
box under Enable mobile device connection, and then
click Apply. After the connection is disabled, re-select the
Enabled check box and click Apply to enable the connec-
tion again.
If these steps fail to correct the problem, use the Windows
CE Services Communications Troubleshooter. The Commu-
nications Troubleshooter provides detailed diagnostic steps to
identify and correct common problems.
To start the Communications Troubleshooter
1. On the desktop PC Start menu, point to Programs,
point to Microsoft Windows CE Services, and
then click Mobile Devices.
2. On the Help menu in the Mobile Devices window,
click Communications Troubleshooter. 
						

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Connecting to your desktop partner
After you have established a partnership, you have several
options for connecting your device to your desktop partner in
the future. You can set Windows CE Services to automati-
cally detect your HP Jornada and establish a connection
whenever you connect the sync cable. Using the COM port on
your desktop PC is the easiest way for you to connect, unless
you use that port for other peripherals.
To enable automatic connection
1. On the desktop PC Start menu, point to Programs,
point to Microsoft Windows CE Services, and
click Mobile Devices.
2. On the File menu in the Mobile Devices window,
click Communications.
3. Under Device Connections via Serial Port, click
Enable Auto Connect.
If you use the COM port of your desktop PC for other devices,
or if you have disconnected your HP Jornada and need to re-
establish the connection, you can establish a manual connec-
tion using the PC Link program on your HP Jornada.
To connect manually
1. On the HP Jornada Start menu, point to Pro-
grams, point to Communications, and then tap
PC Link. The Connection Status dialog box
appears. After a few moments a sound indicates that
the connection has been established.
To close the connection
1. On your HP Jornada, double-tap the connection
icon in the status area of the task bar.
2. In the Connection Status dialog box, tap
Disconnect. 
						

							Chapter 3  |  Connecting to your desktop PC  |  41
Connecting by infrared
You can use the infrared port on your HP Jornada to
connect to a desktop or notebook PC that is running
Windows 95 (or later). Once connected, you can transfer
files and synchronize Pocket Outlook data and e-mail
messages just as if you had connected using a sync cable
or a docking cradle.
Before you can connect by infrared, you must set up and
configure an infrared port on your desktop or notebook PC.
Many notebook PCs have a built-in infrared port; however,
you may need to install a third-party infrared transceiver on
your desktop PC. For more information about installing and
configuring that device for use with your desktop PC, refer
to the instructions that came with your infrared port.
The Desktop Software for Microsoft Windows CE compact
disc also includes infrared device drivers for Windows 95.
To configure Windows CE Services for infrared connection
1. Insert the Desktop Software for Microsoft
Windows CE compact disc into the CD-ROM
drive on your desktop PC, and then run Setup.exe.
2. Click Optional Components, and then select the
Windows 95 Communications Driver setup program.
3. When the setup program prompts you to specify a
communications port, select a virtual port (typically
COM3).
4. When setup is complete, restart your desktop PC,
and then open the Mobile Devices window.
5. In the Mobile Devices window, click Communica-
tions on the File menu.
6. Under Port, select the infrared port you installed
when you set up the infrared device.
–or–
Click New to install the port. (If you install a new
port, you may need to reinstall Windows CE Ser-
vices.) 
						

							42  |  HP Jornada 680/680e User’s Guide
To configure your HP Jornada for infrared connection
1. On your HP Jornada Start menu, point to Set-
tings, tap Control Panel, and then double-tap the
Communications icon.
2. On the PC Connection tab, if it does not say
Connect using Infrared Port, tap Change, and
then select Infrared Port from the list of available
connections.
To establish an infrared connection
1. Line up the infrared port on your HP Jornada with
the infrared device on your notebook or desktop PC.
2. On your HP Jornada Start menu, point to Pro-
grams, point to Communications, and then tap
PC Link.
Connecting to another PC
In some cases, you may need to connect your HP Jornada to
a desktop PC other than your partner. Or, if you have logged
on to your desktop PC under a different user name or
performed a full reset of your H/PC, your desktop PC will
not recognize your HP Jornada as its partner.
In these cases, when you connect your HP Jornada to the
desktop PC, the New Mobile Device Detected dialog box
appears, offering you the option to synchronize, browse, or to
restore data from an existing backup file.
If you choose Synchronize, the New Partnership Wizard
will begin, and your HP Jornada will be designated as a
partner of the desktop PC. Contacts, Calendar, and Task
information and information from any other services you
choose to synchronize will be copied from the desktop PC to
your HP Jornada. 
						

							Chapter 3  |  Connecting to your desktop PC  |  43
If you choose Browse, your HP Jornada will be connected as
a guest. As a guest, you can view files and folders on the
HP Jornada, transfer files and folders, and manually back
up or restore; however, you cannot synchronize data or
automatically back up and restore data.
If you choose Restore, you are given the option to restore
data from an existing backup file on the desktop PC. Restor-
ing data in this way will replace all existing data on the
HP Jornada with the data in the backup file on your PC.
If you have lost your HP Jornada or replaced it with another HP Jornada, you can use the
Restore function to set up a new device with the exact same data and settings as the old
one, provided you had previously performed a full backup to the desktop PC. When you
connect the new device to your desktop PC for the first time, choose Restore rather than
Synchronize or Browse. For more information, see the Backing up and restoring
data section in chapter 5.
Browsing your HP Jornada desktop
While your HP Jornada is connected to a desktop PC, you
can use Windows CE Services to browse the contents of your
HP Jornada from your desktop. Your HP Jornada appears
as an icon in the Mobile Devices window on your desktop
PC. When you double-click the HP Jornada icon, the con-
tents of your HP Jornada are displayed as any other folder
on your desktop PC. You can cut, paste, and copy files
between folders on your HP Jornada or transfer files be-
tween your HP Jornada and your desktop PC simply by
dragging the file icons between the appropriate folders.
For more information about transferring files, including details on converting file types
between Pocket Office and Office 97 programs, see the Transferring files section later
in this chapter.
You cannot open files or start programs stored on your
HP Jornada by double-clicking their icons in the Mobile
Devices window on your desktop PC. When you double-click 
						

							44  |  HP Jornada 680/680e User’s Guide
the icon for a file or program that is stored on your HP
Jornada, Windows CE Services displays the properties for
that file or program, as if you had clicked Properties on
the File menu.
The Mobile Devices window on your desktop PC displays
the contents of your HP Jornada (shown here with
Internet Explorer 4.0 and Active Desktop).
Synchronizing data
Windows CE Services with ActiveSync enables you to
synchronize data between your HP Jornada and desktop PC,
so the names you add to your Contacts database and the
appointments you add to your Calendar while traveling can
be automatically updated on your desktop PC when you
return. You can also synchronize messages in your
HP Jornada Inbox with Microsoft Outlook or Microsoft
Exchange on your desktop PC. And, you can synchronize
files in the Synchronized Files folder on your HP Jornada
with files in the My Documents folder (Windows 95) or
Personal folder (Windows NT) on your desktop PC.