HP Jornada 680/680e Series Handheld PC Users Guide

							Chapter 2  |  Getting started  |  25
Using the command bars
Each program has a command bar located at the top of the
program window. The command bar displays both menu
names and toolbar buttons. Tap the slider and drag to
switch between displaying toolbar buttons only or menu
names and toolbar buttons. You can drag the slider to
display only the buttons and menu names you want. You
can also drag the slider down to move the toolbar buttons
under the menus.
Using Help on your HP Jornada
You can get Help for specific programs, including
Windows CE, as follows:
•For detailed procedures and overview information about a
program, on the Start menu, tap Help, and then tap the
program name.
•For Windows CE Help, tap the  button in any program
or dialog box where it appears.
•To learn the function of a specific button or control, tap
and hold on a toolbar button and its name will appear in a
ToolTip. Drag the stylus off the toolbar button before
lifting to avoid activating the button.
Online Help uses the same font setting as Pocket Internet Explorer. Changing the font size
in Pocket Internet Explorer will also change the font size in Help.
Turning your HP Jornada on and off
One of the most convenient features of Windows CE and
HP Jornada is “instant on.” With instant on, there is no
waiting for HP Jornada to start up or shut down; you can
start working immediately by pressing the On/Off key on 
						

							26  |  HP Jornada 680/680e User’s Guide
the upper right corner of the keyboard. When you are
finished, turn off your HP Jornada by pressing the On/Off
key or by tapping Suspend on the Start menu. Turning off
your HP Jornada simply suspends operation. When you turn
it on again, you can resume working.
You can also set options in the Power control panel to turn
your HP Jornada on and off automatically. For example, you
can set your HP Jornada to turn on when you tap the touch
screen or when you open the cover. To conserve battery
power, you can set HP Jornada to auto-suspend or to turn
itself off after a preset period of continuous idle time. By
default, your HP Jornada will auto-suspend after 3 minutes
while running on battery power. (For more information on
these options and tips for conserving battery power, see the
Managing battery power section in chapter 7.)
Using the HP Jornada keyboard
To provide full functionality in a smaller size, the
HP Jornada keyboard lets you accomplish common tasks
with a few convenient key combinations:
•To turn the caps lock on or off, press and hold the
Fn/AltGr key as you press the left caps lk
shift key. While caps
lock is on, the 
 symbol appears in the status area of the
taskbar.
•To activate (or deactivate) the numeric keypad, press and
hold the Fn/AltGr key as you press the num lk
ctrl key. While the
numeric keypad is activated, the 
 symbol appears in
the status area of the taskbar.
Be sure the numeric keypad is deactivated while you set your password and before you
turn off your HP Jornada. 
						

							Chapter 2  |  Getting started  |  27
•To type accented or international characters, press and
hold the Fn/AltGr key as you press the key combination
corresponding to the character (international versions
only). International versions of the HP Jornada have
slightly different keyboard layouts.
•To generate extended characters or keyboard commands,
hold down the Fn/AltGr key or 
alt as you press a key.
Holding down the Fn/AltGr key will activate the charac-
ter or command printed in black, while pressing 
alt will
activate the character or command printed in yellow.
You can also use the Keyboard control panel to adjust how quickly characters repeat when
you hold down a key. To open the Keyboard control panel, press K.
Using HP Jornada settings
The HP Jornada settings application gives you access to
many useful controls. Use the HP Jornada settings control
panel to:
•Adjust your screen brightness and contrast in different
lighting conditions
•Adjust speaker volume or quickly mute all sounds
•Check the remaining battery power
•Check the amount of system memory available
•Activate the password delay timer
HP Jornada settings also enable you to save your preferred
sound, contrast, and brightness settings in a custom profile,
so you can change all your options with a single tap.
To open HP settings
1. On the Start menu, point to Programs, point to
HP Utilities, and then tap HP settings.
–or–
Tap the HP Jornada settings hard icon on the left
side of the screen. 
						

							28  |  HP Jornada 680/680e User’s Guide
For more information about the HP Jornada settings appli-
cation, refer to the Using the HP settings application
section in chapter 7 or the HP settings topic in online Help.
Using the audio buttons
The audio buttons on the front of your HP Jornada enable
you to record and play voice memos without even opening
the cover. For more information on recording voice memos,
see the Using Voice Recorder section in chapter 4.
The red recording LED indicates that your HP Jornada is
recording. Simply speak into the microphone to record your
notes.
When you use the audio buttons to play or record voice
memos, your HP Jornada will turn on. The device will
turn off automatically (auto-suspend) according to the
options you set in the Power control panel (the default
time is 3 minutes). 
						

							|  29
Connecting to your | 3
Your HP Jornada 680 or 680e Handheld PC works perfectly
as a standalone computer. But to get the most out of your
HP Jornada, you will want to connect to your desktop or
notebook PC. This chapter describes how to establish a
connection between your HP Jornada and a desktop PC, and
how to use your HP Jornada with a desktop PC—or with any
PC that has Microsoft Windows CE Services installed. You
will learn to:
•Connect to your desktop PC
•Set up Windows CE Services
•Establish a partnership between your HP Jornada and
your desktop PC
•Use Windows CE Services to browse the contents of your
HP Jornada
•Synchronize Microsoft Pocket Outlook data and e-mail
messages with Microsoft Outlook or Schedule+ and
Exchange
•Transfer files between your HP Jornada and a desktop PC
•Connect to and transfer files between your HP Jornada
and a corporate network or home desktop PC over the
Internet or by telephone line
desktop PC 
						

							30  |  HP Jornada 680/680e User’s Guide
Connecting for the first time
You can connect your HP Jornada to a desktop PC using a
serial connection (with either the docking cradle or the sync
cable) or a network connection (with an optional PC Card
network interface card), or you can connect to an infrared-
equipped desktop or notebook PC (using the infrared port).
Before you connect, you must install Windows CE Services
on the desktop PC. Then, you can connect your HP Jornada
and establish a partnership.
Setting up Windows CE Services and establishing a
partnership
Microsoft Windows CE Services with ActiveSync enables you
to synchronize the information on your desktop PC with the
information on your HP Jornada. Synchronization compares
the data on your device with your desktop PC and updates
both computers with the most recent information. For
example:
•Keep your Pocket Outlook data current by synchronizing
your HP Jornada with your choice of Microsoft Outlook,
Microsoft Schedule+, or Microsoft Exchange on your
desktop PC.  (Inbox synchronization with Schedule+ and
Outlook Express are not currently supported.)
•Synchronize Word and Excel documents, Access and other
ODBC databases and tables, Mobile channels, and
InkWriter documents between your HP Jornada and
desktop PC. Your files are automatically converted to the
correct format.
With Windows CE Services, you can:
•Back up and restore your HP Jornada data
•Add and remove programs on your HP Jornada
•Move and copy files (rather than synchronize files)
between your device and your desktop PC
Windows CE Services includes several components. The
Windows CE Services Setup Wizard detects which software 
						

							Chapter 3  |  Connecting to your desktop PC  |  31
components are needed and prompts you to set up only the
necessary components. For instance:
•If you do not already have Outlook or Schedule+ installed,
the Setup Wizard will attempt to install Schedule+
version 7.0a
•The Setup Wizard can add Inbox extensions to enable
 you to transfer messages to your desktop mail client—
Exchange or Outlook
You may need to restart your PC after installing each
component.
The Desktop Software for Microsoft Windows CE compact disc
includes the following software options for your desktop PC.
•Windows CE Services—Enables you to connect your
HP Jornada to a desktop or notebook PC running Win-
dows 95 or Windows NT.
•Microsoft Exchange Update—Adds an option to the
Tools menu in Exchange, allowing you to synchronize
your HP Jornada Inbox with your Windows Inbox.
•Microsoft Schedule+ 7.0a—A schedule management
program for Windows 95 or NT. 
						

							32  |  HP Jornada 680/680e User’s Guide
•Ethernet Components—Network drivers for
Windows CE.
•Microsoft Pocket Streets—A maps-and-navigation
program for Windows CE.
•Mobile Channels Viewer—A Web content viewer that
enables you to view Web content from selected sites while
you are offline.
•Windows 95 infrared drivers version 2.0—Enables
you to install an infrared port on a desktop PC.
•Windows 95 Dial-Up Networking version 1.2 up-
grade—Enables you to establish a remote connection to
your desktop PC by modem.
•Microsoft Internet Explorer version 4.01—The most
recent version of the Internet browser for Windows 95 or
Windows NT from Microsoft.
•Windows NT Service Pack 3—System updates for
Windows NT.
There are many Windows CE programs available, including freeware and shareware. Go to
www.microsoft.com/windowsce, or try searching the Web on the keyword “Windows CE” to
find additional programs for your HP Jornada. Be sure to install only programs that are
compiled for SH3 processors.
Installing Windows CE Services
The minimum PC requirements for running Windows CE
Services are as follows:
• Desktop PC with a 486/33DX or higher processor
(Pentium® P90 recommended)
• Microsoft Windows NT Workstation 4.0 or Windows 95
(or later)
•8 MB of memory (12 MB recommended) for Windows 95
(or later), and 16 MB of memory (32 MB recommended)
for Windows NT Workstation
•Hard disk drive with 10 to 50 MB of available hard disk
space (actual requirements will vary, based on selection of
features and current system configuration) 
						

							Chapter 3  |  Connecting to your desktop PC  |  33
•Available 9-pin serial communications port
•CD-ROM drive
•VGA or higher resolution graphics card (SVGA 256-color
recommended)
To install Windows CE Services
1. Insert the Desktop Software for Microsoft Windows
CE compact disc into the CD-ROM drive on your
desktop PC.
2. The Windows CE Services Setup Wizard should start
automatically. If it does not start, click Run on the
Start menu, and then type d:\setup, where d is the
letter assigned to your CD-ROM drive.
3. Follow the instructions that appear on your screen to
set up Windows CE Services, and then restart your
desktop PC.
4. After you restart your PC, the Windows CE Services
Get Connected dialog box appears, prompting you
to connect your HP Jornada.
•  If you connect using the docking cradle or sync
cable, connect your device as described in the next
section, Connecting by serial connection, and
then click Start.
•  If you connect by infrared, click Cancel, and then
skip to the section Connecting by infrared,
later in this chapter.
Connecting by serial connection
The HP Jornada uses a serial connection to communicate
with a desktop PC. Use the sync cable that was included
with your HP Jornada to connect the docking cradle or the
device to a 9-pin serial communications port on your desktop
PC. If the 9-pin serial port on your PC is in use by another
device, or if your computer has no 9-pin serial port, you can
obtain an adapter from your computer’s manufacturer. 
						

							34  |  HP Jornada 680/680e User’s Guide
Be sure that your desktop PC is on before placing your HP Jornada in the docking cradle
or connecting the sync cable. If the desktop PC is off, your HP Jornada or desktop PC may
freeze, forcing you to reset or restart. For information on resetting your HP Jornada, see
the Resetting section in chapter 8.
To connect using the docking cradle
1. Connect the 9-pin end of the sync cable to a serial
port on your desktop PC.
2. Fully insert the flat end of the sync cable, arrow side
up, into the serial port on the back of the docking
cradle.
3. Turn off your HP Jornada and disconnect any cables
(telephone cable, AC adapter, sync cable, etc.) from
your HP Jornada.
4. Connect the AC adapter to the DC jack on the back of
the docking cradle, and then plug in the power cable.
Do not connect your HP Jornada to more than one source of AC power. You must disconnect
the AC adapter from your HP Jornada before placing in it in the docking cradle to avoid
damaging your HP Jornada.
5. Align your HP Jornada in the docking cradle, and
push down firmly until the HP Jornada snaps into
place.
Your HP Jornada should start automatically and establish a
connection to the desktop computer. To remove your
HP Jornada from the docking cradle, push the release
button on the cradle, and carefully lift your HP Jornada
from the cradle.