HP Fax 1010 Plain Paper Inkjet Fax Machine Users Manual

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faxing25to cancel the scheduled jobhp fax 1010 series
Note: Not all fax machines have polling capability, and polling incompatibility sometimes 
occurs between fax machines made by different manufacturers. 
to cancel the scheduled job
All scheduled jobs remain in memory after they have been set. To make more memory 
available, cancel unnecessary scheduled jobs. 
1Press Menu repeatedly ADVANCED FAX appears and press Start/Enter.
2Select Cancel Schedule by pressing 
 and press Start/Enter.
3Select the scheduled job you want to cancel by pressing 
.
Tip! Only active jobs will be shown.
4Press Start/Enter to cancel the selected schedule.
forward faxes
While you are away from your home or office, you do not have to miss important faxes. 
Your machine can forward any faxes it receives to a fax machine at your current location, 
and if you choose, it can print a copy for you to review when you get back as well.
A Sending Confirm report will print for every fax that is forwarded.
1Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter.
2Select Set Fax Forward by pressing 
 and press Start/Enter.
Use 

 to select the option you want.
• 
Off: disables fax forwarding
• 
Forward: forwards a fax to your new location
• 
Forward & Print: prints a fax and also forwards it to your new location
3If you selected Forward or Forward & Print, enter the fax number and press Start/Enter.
4Enter the start time and press Start/Enter.
5Enter the end time and press Start/Enter
•  The machine returns to Ready mode and FWD will appear in the display at the 
start time and every fax will be forwarded to your new location till the end time.
•  During forwarding time, the answer mode temporarily changes to 
FAX.  
						

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7
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s
set the date and time
This chapter contains instructions for other features of the HP Fax that you may want to use 
from time to time.
set the date and time
The current date and time (24-hour format) are shown in the display when the machine is on 
and ready for use (Ready mode). The date and time will be printed on all faxes you send. 
1Press Menu.
2Press 
 to choose SET DATE & TIME and press Start/Enter.
3Press Start/Enter when the display shows Date Format.
4Press 
to select either Europe (day month year) or USA (month day year) and press Start/
Enter
.
5Press Start/Enter when the display shows Date & Time.
6Set the date and time (24-hour format). You can move the cursor by pressing 
. 
To figure 24-hour format after 12 pm (noon), add 12 to the time. For example, 
8:30 pm is 20:30 in 24-hour format.
7Press Start/Enter when the date and time are correct.
The display shows the date and time you have set, then returns to Ready mode. 
turn on and off alarm and key sounds
You can turn both the alarm and key beeps on and off.
1Press Menu repeatedly until SET UP SOUND appears and press Start/Enter.
The display shows the two options you can adjust: 
Alarm Sound and Key Sound.
2Press 
to select Alarm Sound or Key Sound and press Start/Enter.
3Select On or Off and press Start/Enter.
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set the fax header information
This information is required by law in many countries. The fax header prints your name and 
fax number on the top of every fax you send.
1Press Menu repeatedly until
 SET SYSTEM ID displays and press Start/Enter.
2Press Start/Enter when the display shows Fax Number.
3Enter the fax number to which your machine is connected. 
•  You can enter up to 20 digits, and include special characters (space, plus sign, 
etc.)
•  To enter a space, press 1 twice.
•  To enter parentheses ( ), press * multiple times until you see the symbol you want.
•  To enter hyphen –, press #.
•  If you enter a wrong number, use 

to move to the number and correct it.
4Press Start/Enter when finished.
5Press Start/Enter when the display shows Fax Name.
6Enter the fax name (up to 40 characters) by using the number keypad. 
•  You can include special characters (space, plus sign, etc.). For more information, 
see enter dates, times, text, and telephone numbers on page 10.
7Press Start/Enter when the name in the display is correct.
print user reports
Your fax machine can print many reports for your use.
automatic reports
These reports print automatically.
reports you can print
You can print these reports whenever you need to. Some of these reports can be set to print 
automatically also.
1Press Report/Help.
2Choose the report you want by using 
.
3Press Start/Enter when the desired report is displayed.
4The selected report will be printed. The available reports are shown below: 
Report name Content
Multi-Communication This report prints automatically if you have faxed documents to more 
than one location by using Broadcasting.
Power Fail Report  If you have a scheduled job (such as, delayed fax and send poll) and 
there is a power failure, this report is printed automatically when power 
is restored.
Report name Content
Help ListThis report covers the machine’s basic functions and commands. It can 
also be used as a quick reference guide.
Sent Journal
Received JournalThese reports show information concerning the transmission and 
reception activities. They can be printed on command. Or if the 
machine is set to do so, they will automatically print after every 40 
transmissions or receptions. See Auto Journal on page 31. 
						

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other features29reprinting faxeshp fax 1010 series
reprinting faxes
You may sometimes need to re-print a received fax. Your machine stores the most recently 
received faxes in memory (approximately 40 pages). As this memory is filled, old faxes that 
have been printed will be erased to make room for new faxes. 
Note: Unplugging the fax machine power cord and plugging it back in again clears the 
memory of all unprinted or unsent faxes. A power outtages also clears the fax machine 
memory.
1Press Report/Help.
2Press 
 to choose Print Fax and press Start/Enter.
•  If there are only old faxes, the machine will automatically print all of them and 
return to Ready mode without moving to the next step.
•  If there are no faxes in memory, the machine will inform you by displaying 
Memory Empty.
•  If there are both old faxes and unprinted faxes in memory, the machine will go to 
step 3.
3Select between Print New Fax or Reprint Old Fax and press Start/Enter.
• 
Print New Fax: The machine prints all new faxes which have never been printed.
• 
Reprint Old Fax: The machine prints all faxes regardless of new or old.
clearing memory 
You can selectively clear information stored in your machine’s memory.
1Press Menu repeatedly until MEMORY CLEAR appears, and press Start/Enter.
The display shows the type of information you can clear from memory.
2Select what you want to delete by pressing 
 and press Start/Enter.
3Select Y and press Start/Enter when the machine asks if you are sure.
The types of information you can clear are:
Phone bookThis report shows all of the numbers currently stored in the fax 
machine’s memory as One-Touch Dial and Speed Dial.
Sending ConfirmThis report shows the fax number, the number of pages, elapsed time of 
the operation, the communication mode, and the communication 
results. To set up your machine to automatically print, see Sending 
Confirm on page 30.
Schedule InformThis report shows the document currently stored for Delayed FAX and 
Send Polling along with the fax number, starting time and type of 
scheduled event.
System DataThis report shows the current settings of your HP Fax. After you have 
changed any setting, print this report to check your changes.
Caller IDThis report shows the most recent 30 callers who have called your 
machine.
Junk FaxThis report shows the telephone numbers that are marked as a junk fax 
to be blocked.
Print FaxYour machine stores fax data into memory as far as the memory is 
available and lets you print it at later time. For more information, see 
reprinting faxes on page 29.
Report name Content 
						

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set menu options
Your fax machine has settings that you can change under the SET UP SYSTEM menu. To find 
out how the options are currently set, print the System Data report (see print user reports on 
page 28.)
To change these settings, see navigate the menus on page 9.
The chart below shows the options in the left column and their setting choices in the right 
column. 
Item It will
System ID
Delete the name and phone number from your fax header 
information.
Dial/ScheduleClear the stored numbers in the phone book. In addition, all 
the scheduled jobs are also cancelled.
JournalClear all records of transmissions and receptions.
Default SystemRestore user-selectable options to factory default value.
Option Settings
LanguageThere are three languages you can use for display and reports: English, French, and 
Spanish.
Sending ConfirmA confirmation report shows whether the transmission was successful or not, how many 
pages were sent, etc.
• 
ON prints a confirmation report automatically each time you send a fax.
• 
OFF never prints a confirmation report (You can print one manually using the Report/
Help
 button (see print user reports on page 28).
• 
ERROR prints only when an error occurs. 
Note that this report can include the Image TCR (see image TCR on page 14).
Paper SizeA4, Letter and Legal are the paper sizes you can use to receive faxes and copy.
Auto ReductionWhen receiving a document as long as or longer than the paper loaded, the machine 
can reduce the data to fit your paper. If the fax machine cannot fit the data into one 
page with the feature enabled, the data is divided and printed in actual size on two or 
more sheets. The settings are 
On and Off.
Discard SizeIf you turn the Automatic Reduction option off, you can set the fax machine to discard 
any excess image at the bottom of the page when receiving a document as long as or 
longer than the paper loaded in your machine. If the incoming fax is out of the margin 
you have set, it will be printed on two sheets of paper. 
The Discard Size can be 00 to 30 mm.
Rings To AnswerYou can select the number of rings before answering an incoming call. If you are using 
your machine as both a telephone and a fax machine (AUTO or TAM mode), we 
suggest you set the ring count to at least 4 to give you time to answer. 
The number of rings can be 2 to 7.
Rcv. Start CodeThe Remote Receive Start Code allows you to start receiving a fax from an extension 
phone plugged into the EXT socket. If you pick up the extension phone and hear a fax 
tone, enter the code and the fax will start receiving. You cannot change the * *, just 
the number between them. The code can be 0 to 9.   
ECM ModeError correction mode compensates for poor line quality and ensures accurate, error- 
free transmission with any other ECM-equipped facsimile machine. If the line quality is 
poor, transmission time may be increased when ECM is enabled. 
The settings are 
On and Off.
Caller IDYou can see the number of the person calling you. Before using this feature, Caller ID 
service must be installed on your telephone line by the telephone company. 
The settings are 
On, On w/ Junk Fax, and Off. For more information, see use Caller ID 
on page 12.    
						

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loudspeaker
You do not need to pick up the handset to make a phone call. When dialing, just press the 
Loudspeaker button and enter the numbers. When your party answers, pick up the handset to 
talk to them. This feature is especially useful for checking voicemail messages.
Note: Your HP Fax does not have speakerphone capabilities. The loudspeaker enables you 
to hear calls but you must speak using the handset.
Tip! If you want to share the conversation with somebody beside you, pick up the handset 
and press 
Loudspeaker. The line is still connected and everybody can listen to the 
conversation. 
While you are using 
Loudspeaker, do not place the handset beside the speaker, as this may 
result in howling. 
redial a number in memory
These steps allow you to dial one of the last 10 numbers called that is in memory.
1Hold Redial/Pause for about two seconds.
2Press 
 until Recent Numbers displays and press Start/Enter.
3Press 
 to find the number you want to dial.
4Press Start/Enter when the correct number appears. 
If a document is loaded, the machine automatically begins to send.
Set Junk Fax No.If you have Caller ID turned on, you can block faxes from particular numbers. You must 
have received a fax from that number to block it. Even though you have added junk 
fax numbers, if you turned off the Caller ID option above, the Junk Fax protection will 
be removed. The settings are 
Add and Delete.
Auto JournalA journal report shows the specific information concerning transmission or reception 
activities, the time and date of most recent 40 transmissions or receptions. 
The settings are 
On and Off. 
Distinctive RingDistinctive ring (DRPD—distinctive ring pattern detection) is a service provided by some 
telephone companies that assigns two phone numbers to one phone line, each of 
which makes your phone ring differently. If you subscribe to this service, you can 
program your machine to learn one phone number and distinctive ring for incoming 
faxes. For more information, see distinctive ring (DRPD) on page 15.
Silent ModeYou can turn off sounds the machine makes either manually or on a daily schedule (for 
example, to turn off the sounds after work hours and overnight).
• 
Manual: To turn off and on the sounds, use the Silent Mode button on the front panel. 
• 
Daily: Enter a start and end time in 24-hour format. 
ResolutionSets the default resolution when copying and faxing. 
The settings are: 
Standard, Fine, and Superfine. For more information, see set document 
resolution and contrast for a single copy on page 20.
ContrastSets the default contrast when copying and faxing. 
The settings are: 
Normal, Lighten, Photo, and Darken. For more information, see set 
document resolution and contrast for a single copy on page 20.
Image TCRImage TCR places a miniaturized copy of the first page of a fax on the Sending 
Confirm report. The settings are 
On and Off. For more information, see image TCR on 
page 14.
Dial ModeSet the dialing mode to the type of the exchange to which you are connected: Tone or 
Pulse.
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print cartridge information
This chapter contains information about changing print cartridges, maintaining your HP Fax, 
the menu settings, error messages, and troubleshooting.
print cartridge information 
The print cartridge life is very sensitive to the content of the received fax or a copy you 
made. To increase its life, we recommend you follow the instructions below:
•  Always use hp no. 20 (C6614) ink cartridge.
Note: Your HP Fax was shipped with a starter ink cartridge. You must replace it with 
the hp no. 20.
•  DO NOT unpack the cartridge until you are ready to use it. 
•  Store it in the same environment as the fax machine. 
•  If you have unpacked the cartridge but are not using it, store it in a storage unit. If you 
do not have a storage unit, store the cartridge in an airtight plastic bag.
•  DO NOT leave it exposed for an extended period. 
•  DO NOT refill the cartridge. The warranty will not cover damage caused by using 
refilled cartridges. 
view ink level 
When using the 28ml print cartridge, your machine allows you to check the amount of ink 
remaining. To view the current ink level:
1Press Menu repeatedly until MAINTENANCE appears and press Start/Enter.
2Scroll to View Ink Level by pressing 
 and press Start/Enter.
The machine displays a fractional number. For examples, 
1/8 means that ink is low 
and you need to replace the cartridge. 
8/8 means that a new cartridge is installed.
Important: If the HP Fax is low on ink (ink level is 1/8), new faxes that come in will not be 
printed. You must manually print the faxes from memory (see reprinting faxes on page  29) 
until you replace the ink cartridge (see replace the print cartridge on page  34).
Tip! If memory become full before the print cartridge is replaced, the HP Fax will stop 
answering the phone. Be sure to print the faxes out of memory regularly if you do not 
immediately replace the ink cartridge.
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print the self test
When you want to test if the machine is working correctly, you can check it by printing the 
self test. 
1Press Menu repeatedly until MAINTENANCE appears and press Start/Enter.
2Scroll to Self Test by pressing 
 and press Start/Enter.
The machine runs self test and prints a report which shows the current status of the 
machine.
replace the print cartridge
When you notice that the print becomes light or ink low or when install new ink cartridge 
appears in the display, replace the print cartridge. The part number for replacement 
cartridges is hp no. 20.
1Take out a cartridge from its packaging and carefully remove the tape covering the 
printhead. 
Hold the cartridge by the colored top or black areas only. Do not touch the copper 
area. 
2Press Access Cartridge.
The cartridge carrier moves to the install position.
3Open the front panel and cartridge compartment cover (it will click and remain open).
4Pull the cartridge toward you and remove it.