HP Fax 1010 Plain Paper Inkjet Fax Machine Users Manual

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the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
2
the hp fax, fro
n
panel and 
menus
the hp fax 1010
This chapter lists the basic features of your new HP Fax and introduces you to the machine. 
For detailed instructions, refer to the later chapters.
The HP Fax 1010 offers the following features:
•  40 page fax memory
•  50 page paper tray
•  10 page document feeder
•  50 speed dialing locations (including10 One-Touch) (see page 17).
•  Distinctive Ring (DRPD) capability (this feature only is available in certain areas) (see 
page 15).
•  Broadcasting to send the same document to multiple destinations (see page 23). 
•  Fax forwarding to forward documents to another fax machine (see page 25). 
•  Delayed fax to send the document at a later time (see page 23).
•  Send/Receive Polling (see page 24). 
•  Caller ID (see page 12).
•  Last 10 number redial (see page 31).
•  Junk fax blocking (with Caller ID) (see page 13). 
•  Reports to help you manage your work (see page 28). 
the hp fax 1010
front view
paper support
handsetpaper guide
document guide paper tray cover document support
document feederpaper tray
the hp fax, front panel 
and menus 
						

							6the hp fax, front panel and menus hp fax 1010 series
rear view
front panel
EXT.       LINE   HANDSET
Connect extension phone or
answering machine here.
power cord socket
12345 6 7 8 9
10
11
12
13
14 15 16 17 18 19 20 
						

							the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
7the hp fax 1010hp fax 1010 series
Feature Purpose
1Scan & Fax Mode: Turns on and off scanning all pages before sending the fax.
2
Silent Mode: Turns off and on most sounds made by the machine. To do this automatically at certain 
hours, see Silent Mode on page  31
3
Report/Help: Prints status reports or the Help file, which contains information on using your HP Fax. 
4
Access Cartridge: Moves the print cartridge so it can be replaced.
5
Resolution: Improves the clarity of a document you are faxing or copying.
6
Space: Enters a space between words when entering a name in a text field.
7
LCD Display: Displays menu items and messages from the HP fax.
8
Ans.Mode/Contrast: 
• When no document is loaded, pressing this button changes the Answer Mode.
• When a document is loaded, pressing this button changes the contrast for faxing and copying.
9
R or Flash: Switches between telephone functions such as call waiting. Contact your local telephone 
company for information. Note: The name of this button varies by country.
10
Menu: Displays the options available for your HP Fax.
11
Scroll/Volume: 
When no document is loaded:
• When no other button has been pressed, adjusts the ringer volume.
• If the handset is off hook, adjusts the handset volume.
• When 
Loudspeaker has been pressed, adjusts the speaker volume.
• When Menu has been pressed, displays the next and previous menu options.
• When you are entering numbers or text, moves the cursor to the digit or character to be edited.
12
Copy: Copies a document.
13
Start/Enter: 
• Starts a fax or printing a report. 
• Accepts the selection shown in the display. 
14
Cancel: 
• In the Menu system, stops an operation at any time. 
• When entering text or numbers,
–  Pressing once, backspace deletes numbers or letters when editing.
–  Holding down, deletes entire field.
–  Pressing again after holding down, returns to Ready mode.
15
Redial/Pause: 
• Redials the last number or allows you to select one of the last 10 numbers called to redial. 
• Adds a pause while storing a number in memory.
16
Loudspeaker: Allows you to listen to the telephone while dialing or accessing voice mail.
17
Mute/Search: 
• Mutes the telephone during a telephone call. 
• Search for a number stored in memory.
18
Speed Dial: Stores and dials up to 50 telephone/fax numbers.
19
Symbols: Used to enter special characters when entering a name in a text field.
20
Phone pad: Dials telephone and fax numbers and enters letters and symbols in text fields. The phone 
pad is also used for one-touch dialing. 
						

							8the hp fax, front panel and menus hp fax 1010 series
the menus
SET DATE & TIME
SET UP SYSTEM
ADVANCED FAX
SET UP SOUND
MEMORY CLEAR
MAINTENANCE
SET SYSTEM ID
Fax Number
Fax Name
Clean Cartridge
View Ink Level
Adjust Scanner
Self Test
System ID
Dial/Schedule
Journal
Default System
Alarm Sound
Key Sound
Set Broadcasting
Set Delayed Fax
Set Polling Send
Cancel Schedule
Set Fax Forward
Language
Sending Confirm
Paper Size
Auto Redutction
Discard Size
Rings to Answer
Rcv. Start Code
ECM Mode
Caller ID
Set Junk Fax No. 
Auto Journal
DRPD
Silent Mode
Resolution
Contrast
Image TCR
Dial Mode
Date Format
Date & Time 
						

							the hp fax, front 
panel and 
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the hp fax, front 
panel and 
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the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
menus
the hp fax, front 
panel and 
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the hp fax, front 
panel and 
menus
9navigate the menushp fax 1010 series
navigate the menus
ready mode
Whenever the HP Fax is ready for faxing and copying (called Ready mode), it will display 
the date, time, and answer mode. For example, 
OCT-05  14:23  FAX
menu buttons
Use the Menu buttons to navigate the menu items.
• Press the 
Menu button to access the menu system.
• Use the 

buttons to scroll through the options on a particular level.
• Press 
Start/Enter to select a particular menu option.
• Press 
Cancel to return to Ready mode.
Example  To change the default Resolution setting to Fine, you would take the following 
steps.
1Press the Menu button repeatedly until Set Up System displays.
2Press Start/Enter.
Language will display.
3Use the 
 to scroll until Resolution displays.
4Press Start/Enter.
Standard will display.
5Use the 
 to scroll until Fine displays.
6Press Start/Enter.
7Press Cancel to return to Ready mode.
Menu
Scroll/Volume
Copy
Start/Enter
Cancel 
						

							10the hp fax, front panel and menus hp fax 1010 series
enter dates, times, text, and telephone numbers
Use these buttons when menu items ask you to enter dates, time or text.
•  If the date format seems unfamiliar, check that you selected the correct one for your 
country when setting up your HP Fax (see set the date and time on page  27).
•  Some items on the display will show up with the blinking cursor under the item to 
change. Simply press the key for the new character or number or use the 

 to move 
to the one you want to change.
•  To enter a pause in a telephone number, press 
Redial/Pause. A P will appear in the 
display. Press the button multiple times for a longer pause.
•  When entering text, press the phone pad button repeatedly to scroll through the 
characters. Use the following table for reference.
most text fields
The letters and numbers scroll as shown next to each button for text fields such as the phone 
book.
fax header telephone number
For most telephone numbers you can only enter the numbers (for example, 1234567890). 
For the fax header that prints on all your faxes (see set the fax header information on page 
 28), you can enter some punctuation in the number.
To punctuate the telephone number in the fax header, use these buttons:
Space 1  ABC2 DEF3
GHI4 JKL5 MNO6
PQRS7 TUV8 WXYZ9
nothing if text, use 
symbol button to 
enter *+ – , . ‘ / * # & ( ) 0nothing if text, use 
symbol button to 
enter #SpaceABCDEF
GHIJKLMNO
PQRSTUVWXYZ
Symbols
Space 1  (  ) –Space 
						

							11
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set up your fa
x
set the answer modes
Follow these instructions to finish setting up your HP Fax 1010. 
set the answer modes
How the product receives faxes depends on the answer mode you chose when you set up 
the product. You can send faxes in any answer mode. The answer mode setting determines 
how the product answers the incoming call.
When no document is loaded, press the Ans.Mode/Contrast button until the desired 
option displays.
How are you going to use your HP Fax? Read about...
• Fax machine with few or no voice calls.FAX mode
• Telephone and fax machine without an 
answering machine.AUTO mode
• As a fax machine with an external answering 
machine.TAM mode
• Using Distinctive Ring (DRPD) service to set up a 
separate telephone number for your fax on the 
same physical line as your other numbers.See distinctive ring (DRPD) on 
page 15.
• FAX mode• In Ready mode, FAX appears in the right hand corner of the display. 
• When you get a call, the machine answers after the second ring, and 
receives the fax automatically. When reception is complete, the machine 
returns to Ready mode. 
• If you want to change the number of rings before it answers, see set rings to 
answer on page 12.
• AUTO 
mode• In Ready mode, AUTO appears in the right hand corner of the display. 
• When a call comes in, the machine answers it. If a fax is being received, the 
machine goes into receive mode. If the machine does not sense a fax signal, 
it will ring in a different tone to tell you it may be a regular telephone call. If 
you do not pick up the handset it will switch back to receive mode after 
several more rings. 
• If you want to change the number of rings before it answers, see set rings to 
answer on page 12.
set up your fax 
						

							12set up your fax hp fax 1010 series
set rings to answer
You can select the number of rings that will occur before the fax answers an incoming call. 
If you are using your machine as both a telephone and a fax machine, we suggest you set 
the ring count to at least 4 to give you time to answer.
1Press Menu repeatedly until SET UP SYSTEM displays and press Start/Enter.
Language will display.
2Use the 
 to scroll to Rings to Answer and press Start/Enter.
3Enter the number of rings you want (2–7) and press Start/Enter.
use Caller ID
Many countries have the Caller ID system that enables the receiver to view the numbers or 
names of callers. Once you have subscribed to Caller ID services, your machine can display 
caller information. 
turn Caller ID on
1Press Menu repeatedly until SET UP SYSTEM displays and press Start/Enter.
2Use the 
 to scroll to Caller ID and press Start/Enter.
3Use the 
 to scroll to the desired option and press Start/Enter.
• 
On: Activates the Caller ID feature.
• 
On /w Junk Fax: Activates Caller ID and ignores any fax registered as a junk fax 
(see block junk fax numbers on page  13).
• 
Off: Deactivates the Caller ID feature.
• TAM modeYou must have an answering machine attached to the EXT line socket on your 
fax machine. 
• In Ready mode, 
TAM appears in the right hand corner of the display.
• When a call comes in, the answering machine answers and records the 
caller’s message if they leave one. If the machine detects a fax signal, it goes 
into receive mode.
• If you have set your machine to TAM Mode and your answering machine is 
switched off or the answering machine is not connected directly to your fax 
machine, the machine will automatically go into receive mode after several 
rings.
• If your answering machine allows you to set the number of rings before it 
answers the telephone, set the answering machine to answer an incoming 
call in less than 4 rings.
• When your answering machine answers an incoming call, it records a fax 
tone until it realizes a fax is coming through. Due to this, your answering 
machine may tell you a voice message has been left, even when it is actually 
a fax.
• TEL mode• In Ready mode, TEL appears in the right hand corner of the display.
• Automatic fax reception is turned off. You can receive a fax only by lifting the 
handset and pressing 
Start/Enter. 
						

							set up your fax
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13block junk fax numbershp fax 1010 series
see who called with Caller ID 
This function allows you to see who has called. You cannot dial these numbers. 
1Hold Redial/Pause for about two seconds.
2Press 
 until Caller ID displays and press Start/Enter.
3Scroll through the numbers by pressing 
.
print a list of Caller ID numbers
1Press Report/Help.
2Press 
 until Caller ID displays and press Start/Enter.
block junk fax numbers
If you subscribe to Caller ID, you can block future faxes from numbers on the Caller ID List. 
Before using this feature, you must set the Caller ID option to 
On w/ Junk Fax (see use Caller 
ID on page 12)
add a junk fax number
1Press Menu repeatedly until SET UP SYSTEM appears and press Start/Enter.
2Select Set Junk Fax No.
3Press Start/Enter. 
4Press 
 until Add displays and press Start/Enter.
The machine shows the first Caller ID number.
5Press 
 to find the Caller ID number you want to register as a junk fax and press 
Start/Enter.
You can enter up to 20 numbers. Numbers which have already been entered as a junk 
number are marked by 
* at the end of the display.
delete a number
1Press Menu repeatedly until SET UP SYSTEM appears and press Start/Enter.
2Press 
 until Set Junk Fax No. displays and press Start/Enter.
3Press 
 until Delete displays and press Start/Enter.
The machine shows the first junk number.
4Press 
 to scroll to the junk fax number you want to delete and press Start/Enter. 
						

							14set up your fax hp fax 1010 series
image TCR
Image TCR (transmission confirmation report) is a valuable tool for keeping records of faxes 
you send. It prints a Sending Confirm page with a miniaturized image of the first page of 
the fax on it. See the following example.
To use image TCR, the 
Scan & Fax Mode light must be on (press the button if necessary) and 
you must set these Menu options to On: Image TCR and Sending Confirm. Follow these 
instructions:
1Press the Menu button repeatedly until Set Up System displays and press Start/Enter.
2Use the 
 buttons to scroll to Sending Confirm and press Start/Enter.
3Use the 
 buttons to select On and press Start/Enter.
4Use the 
 buttons to scroll to Image TCR and press Start/Enter.
5Use the 
 buttons to select On and press Start/Enter.
6Press Cancel to return to Ready mode.
Tip! Image TCR is unavailable if the resolution is set to Super Fine.