HP Fax 1010 Plain Paper Inkjet Fax Machine Users Manual
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set up your fax set up your fax set up your fax set up your fax set up your fax set up your fax set up your fax 15distinctive ring (DRPD)hp fax 1010 series distinctive ring (DRPD) Distinctive ring or distinctive ring pattern detection (DRPD) is a service offered by some telephone companies. When you subscribe to this service, you have different ring patterns; such as double ring and triple ring, that allow you to have different telephone numbers on one physical line. Your HP Fax works with distinctive ring service. If you have this service follow both of these instructions in this order to set it up and use it. teach the hp fax the ring pattern The HP Fax will learn the ring pattern when you call it from another telephone or fax machine. 1Be ready to call the fax machine. 2Press Menu repeatedly until Set Up System displays and press Start/Enter. 3Use to scroll through the options until DRPD Mode displays and press Start/Enter. Call this fax from another fax machine... Waiting Ring... will display. 4Call the HP Fax. DRPD OK will display when the pattern has been learned. 5Press Cancel to return to Ready mode. set up distinctive ring (DRPD) answer mode Once you have activated distinctive ring, it becomes one of the answering modes you can select by pressing the Ans.Mode/Contrast button. Press Ans.Mode/Contrast repeatedly until DRPD Mode appears in the display. • In Ready mode, DRPD appears in the right hand corner of the display. • Now, the HP Fax will manage calls and faxes as if it were set to AUTO mode (see AUTO mode on page 11). Tip! Distinctive ring must be set up again if you reassign your fax number or connect the machine to another telephone line. Once set up again (that is, the fax machine has learned the ring pattern and the answering mode is correctly set), you should test the fax machine by calling the fax number and another number on the same line. The machine should respond appropriately to a call placed to the fax number with fax tones, and to a normal telephone call with the expected ring pattern.
17 speed dialing speed dialing speed dialing speed dialing speed dialing speed dialing speed dialing 4 speed dialin g store a number in the phone book Your HP Fax has a built-in phone book that allows you to enter up to 50 names and numbers for faxing or telephone use. Once entered, you can dial the number by any of these methods. • One-Touch (first 10 numbers) • Speed dial code • Searching the phone book All numbers must be stored in the phone book before use. store a number in the phone book Once in the phone book these numbers can be dialed using one touch buttons, speed dial codes, or by searching the phone book. 1Hold the Speed Dial button for about two seconds. The display shows Speed [00-50]>##. 2Enter a two-digit (00–50) number and press Start/Enter. Numbers from 00 to 09 will be used for One-Touch dialing, and from10 to 50 for Speed dialing. 3Enter the telephone/fax number you want to store (up to 40 digits) and press Start/ Enter . • If you want a pause between numbers (for example, when entering an access code where you need to wait for a second dial tone), press Redial/Pause. A P appears in the display. For a longer pause, simply press Redial/Pause again. • If you make a mistake while entering a number, use to move the cursor under the digit, then enter the correct digit. Cancel will backspace delete in the field. 4Enter the name (up to 20 characters) and press Start/Enter. If you do not want a name, just skip this step by pressing Start/Enter. Tip! If you have subscribed to a Caller ID service, we recommend that you enter a name. 5Press Cancel to exit. print the phone book 1Press Report/Help. 2Press until Phonebook displays and press Start/Enter. speed dialing
18speed dialing hp fax 1010 series dial from the phone book Dialing works the same for both faxes and telephone calls. If a document is loaded, the HP Fax sends the fax. one-touch dialing Press and hold the number (0 through 9) on the phone pad. You can refer to the number assigned to each code by printing the phone book. See print the phone book on page 17. Tip! You can also dial these numbers using the speed dial code as described below. speed dialing 1Press Speed Dial. 2Enter a two-digit speed dial code. You can refer to the number assigned to each code by printing the phone book. See print the phone book on page 17. 3Press Start/Enter. phone book dialing You can search the entire phone book to find the number you want to dial. search sequentially through the phone book 1Press Mute/Search. 2Press to move upward or downward through the directory until you find the number you want. 3When the number you want appears in the display, press Start/Enter to dial. search for a particular first letter 1Press Mute/Search. 2Press the phone pad button labelled with the letter you want to find. • For example, if you want to find the name ‘NEW YORK’, press the ‘6’ button, which is labelled with ‘MNO’. • The machine finds the closest entry. • If the machine cannot find a name that begins with the given letter, the machine shows the message Not Found. 3When the name and number you want appears in the display, press Start/Enter.
19 basic functions basic functions basic functions basic functions basic functions basic functions basic functions 5 basic function s paper types and sizes This chapter covers basic information and functions that you may need or want to use with your HP Fax. These include: • types of paper you can use • types of documents you can send • adjusting the resolution and contrast for faxed documents and copies • adjusting the ringer and speaker volume • automatic fax redial • receiving faxes from an extension telephone paper types and sizes The HP Fax is designed to work optimally with plain paper (cotton bond: 20 lb, 75 g/m2) in the following sizes: A4, Letter, and Legal. Loading tip:Some papers have a side that’s been conditioned for printing. The print side is usually indicated on the paper’s packaging. Always load with the print side facing you. You can load up to 50 sheets of paper in the paper tray. Satisfactory print and receive quality can be obtained with many types of plain paper. Since the quality of plain paper varies widely, test the print quality before buying large quantities of paper. Your machine uses a variety of papers including: • Copier paper • Bond paper • Dual-purpose paper Because all paper varies in physical characteristics, you can receive mixed results from different packages of paper even though the packages contain the same type of paper. If you encounter undesirable results, try the other side of the paper, a different type, or another package of the same kind of paper. DO NOT use the following types of paper with your machine: • Continuous form feed paper • Synthetic paper • Thermal paper • Multi-sheet forms and documents • Chemically treated paper • Papers with raised, embossed lettering basic functions
20basic functions hp fax 1010 series document types and sizes Acceptable document size depends on whether you are faxing a single sheet or multiple pages. • The minimum document size is 148mm (5.8in) wide by 128mm (5in) long. • The maximum size is 216mm (8.5in) wide by 356mm (14in) long. Follow these tips to ensure worry-free faxing. • Be sure that your document is dry and free of staples, paper clips, and other foreign objects. • For more information on what kind of paper you can use for documents, see acceptable documents on page 43. • If you are sending more than one sheet, make sure the bottom sheet enters first. Insert the sheets with a slight push to ensure smooth feeding. • For multiple sheets, all pages of the document must be the same size and paper type. • If you are loading pages that are unusually thick or thin, feed one sheet at a time. If the document does not feed correctly, open the front panel, remove the document, and try loading it again. DO NOT try to send documents that are: • wet • covered with wet ink or paste • wrinkled, curled, or folded • too thin (less than 0.07mm (0.18in) thick—onionskin, airmail paper, etc.) • too thick (more than 0.15mm (0.38in) thick—index cards, file folders) • chemically processed (pressure-sensitive paper, carbon-coated paper, etc.) • coated (glossy, etc.) • too small or short (such as a label, voucher, etc.) • made of cloth or metal To send these documents, use an office copier to make a photocopy first, and then send the copy. set document resolution and contrast for a single copy Document resolution and contrast are set in the same manner for both faxes and copies. For most faxes and copies, default settings will work well. If you need to send/copy a document with unusual contrast characteristics, including photographs, you can adjust the resolution and contrast for that document using the front panel buttons. Tip! You can also change the default settings for all documents using the menu. See Resolution on page 31 and see Contrast on page 31. We recommend you use documents printed using a high quality printer, felt tip pen, black ink, or typewriter. The paper should be white or very light, and of normal weight, not cardboard or onionskin. Blue lines on a ruled pad don’t fax well. For more information on the types of paper you can use for documents, see document types and sizes on page 20. Note: You must set the resolution and contrast before dialing the number. 1Turn the page face down and insert it into the document feeder. For more information, see load documents to fax or copy on page 2. 2Press Resolution repeatedly to select the option you want. • STANDARD works well for printed or typewritten originals with normal-sized characters. • FINE is good for documents containing a lot of detail.
basic functions basic functions basic functions basic functions basic functions basic functions basic functions21adjust volumehp fax 1010 series • SUPER FINE works well for documents containing extremely fine detail. SUPER FINE only works if the remote machine also has the SUPER FINE feature. Tip! SUPER FINE mode is not used when sending documents scanned into memory (i.e., Broadcasting and Delayed Fax). If you are sending document using one of these methods, SUPER FINE will be changed back to FINE even though you selected SUPER FINE. If the Scan & Fax Mode light is on and SUPER FINE is chosen, the fax will be sent as if the light were off. 3Press Ans.Mode/Contrast repeatedly to select the option you want. • NORMAL works well for normal handwritten, typed, or printed documents. • LIGHTEN works with very dark print. • DARKEN works with light print or faint pencil markings. • PHOTO is used when faxing photographs or other documents containing color or gray shades. When Photo is chosen, the resolution is automatically set to FINE. 4Dial the number and press Start/Enter or press Copy. When sending/copying is finished, resolution/contrast automatically returns to default. adjust volume You can adjust the volume level for both the ringer and the speaker (the speaker is used for Loudspeaker). ringer volume Press when the fax is in Ready mode to adjust the volume of the ringer. • Whenever you press the button, it will increase or decrease the volume. • The volume 0 indicates that the machine will not ring when a call is received. speaker volume 1Press Loudspeaker. 2Then press to adjust the volume of the speaker. automatic fax redial When you send a fax, if the number you have dialed is busy or there is no answer, the machine will attempt to redial the number every three minutes up to two times. Before redialing, the display shows To redial now, press Start/Enter. If you want to redial the number immediately, press Start/Enter. Or, press Cancel to cancel redialing and then the machine returns to Ready mode.
22basic functions hp fax 1010 series receiving via an extension telephone If you have an extension phone connected to your machine, you can remotely control your fax machine to start receiving. NOTE: This function requires that the extension phone is plugged into your fax machine. 1Answer the call on the extension phone. 2Press*9*(remote receive start code) in sequence when you hear a fax tone. • Your fax machine detects the code and starts to receive the document. • The code is preset at the factory. You cannot change the asterisks but you can select any number between 0 and 9. For more information, see Rcv. Start Code on page 30. 3Hang up the phone when your fax machine starts to receive.
23 advanced faxing advanced faxing advanced faxing advanced faxing advanced faxing advanced faxing advanced faxing 6 advanced faxing broadcasting In this chapter, you will learn how to use the advanced fax features of your machine. broadcasting With Broadcasting you can have your HP Fax send your fax to up to five fax numbers at once. The documents are automatically erased from memory when Broadcasting is finished. 1Turn the document face down and feed it into the machine. 2Press Menu repeated until ADVANCED FAX displays and press Start/Enter. 3Select Set Broadcasting by pressing and press Start/Enter. 4Enter the fax number. • You can press Speed Dial and enter a speed dial code. Tip! One touch buttons do not work in this area, you must use their speed dial code instead. • You can enter 5 fax numbers into one job. 5Press Start/Enter when the correct number appears in the display. • If you have more destinations, select Y by using and press Start/Enter when asked Another? Y/N and repeat steps from 4. • If you have finished entering all the numbers, answer N and press Start/Enter. 6Press Start/Enter. The document will be scanned into memory before transmission. delayed fax You can set your machine to send a fax any time in the next 24 hours. For example, it is usually cheaper to send a fax at night because telephone rates are lower than they are during the day. To cancel a scheduled fax, see to cancel the scheduled job on page 25. 1Turn the document face down and feed it into the machine. 2Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter. 3Select Set Delayed Fax by pressing and press Start/Enter. 4Enter the fax number. • You can press Speed Dial and enter a speed dial code. Tip! One touch buttons do not work in this area, you must use their speed dial code instead. • You can enter 5 fax numbers into one job. 5Press Start/Enter when the number appears in the display. advanced faxing
24advanced faxing hp fax 1010 series • If you have more destinations, select Y by using and press Start/Enter when asked Another? Y/N and repeat steps from 4. • If you have finished entering all the numbers, answer N and press Start/Enter. 6Enter the name if you want to name the transmission. If not, skip this step. 7Press Start/Enter. 8Enter the time (in the next 24 hours) for the transmission to start, in 24-hour format. For example, enter 2230 for 10:30 P.M. 9Press Start/Enter when the time appears correctly in the display. The document will be scanned into memory before transmission and be sent at the programmed time. polling Polling enables you to set up a document so it can be retrieved at a later time. For example, you can place the document in your machine, and the other party can retrieve it when they are in the office or when their calling rates are lower. setting send polling You can program your fax machine to send a document when it is requested by a remote fax machine. Note: Your HP Fax allows you to set one poll job at a time and it can be retrieved once. 1Turn the document face down and feed it into the machine. 2Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter. 3Select Set Polling Send by pressing and press Start/Enter. 4Enter the poll code and press Start/Enter. • The poll code is preset to 0000, which means that the receiver does not need to enter a poll code to receive the document. • The poll code is used to prevent your document from being retrieved by an unauthorized caller. • Your machine starts scanning the document(s) into memory and shows POLLING SEND in the display. If the answer mode was TEL, the machine changes it to FAX mode automatically. • When it is polled, the page in memory will be deleted automatically. To cancel Send Polling, see to cancel the scheduled job on page 25. polling another fax to receive 1Lift the handset or press Loudspeaker and enter the telephone number of the remote machine that is ready to be polled. • You can press Speed Dial and enter a speed dial code. Tip! One touch buttons do not work in this area, you must use their speed dial code instead. 2Press Menu when you hear a fax tone from the remote machine. The display shows To poll documents press Start/Enter. 3Press Start/Enter. 4Enter the Poll Code to retrieve the document, and press Start/Enter. The machine starts to receive document and prints.