HP 1230 Plain Paper Inkjet Fax Machine Users Manual

							change copy settings
35
reduce or enlarge a copy
Use Reduce/Enlarge to reduce or enlarge a copy of an original. The HP Fax 
provides four options; Actual 100%, Full Page 91%, Legal -> Ltr 74%, and 
Custom.
1Press Copy until Reduce/Enlarge appears.
2Press   until the appropriate reduce/enlarge option appears, and then 
press Enter to select it. 
–Actual 100% copies your original at 100%.
–Full Page 91% copies your original at 91%. This feature may prevent 
unwanted cropping of text or images around the margins.
–Legal -> Ltr 74% copies a legal-size original to letter-size paper.
–Custom a l l ows yo u t o  sp ecif y  t h e  a mo u nt  yo u wa nt  t o  re d uc e  o r  e nl a rg e  
your copy, from 25% up to 200% (varies by model).
3If you select Custom, Set custom size appears. Use the arrow keys or type a 
percentage on the number keypad. Press Enter when the desired 
percentage is displayed.
4Press Start, Black or Start, Color.
enhance text sharpness and photo colors
Use Text enhancements to sharpen edges of black text. Use Photo enhancements 
for photographs or pictures to enhance light colors that may otherwise appear 
white. 
Text enhancement is the default option. If any of the following problems occurs, 
turn off Text enhancement by selecting Photo or None:
• Stray dots of color surround some text on your copies.
• Large, black typefaces look splotchy (not smooth).
• Thin, colored objects or lines contain black sections.
• Horizontal grainy or white bands appear in light- to medium-gray areas.
1Press Copy until Enhancement appears.
2Press   until the desired enhancement (Text, Photo, or None) appears. 
Press Enter to select the setting.
3Press Start, Black or Start, Color.
set new defaults
Save the copy settings you use most often by setting them as the default. This 
includes changes to copy options such as Paper Type and Pap er  Size, as well as 
other copy settings, such as Number of Copies and Copy Quality.
1Press Copy to scroll through the available copy options. Make any desired 
changes to the copy options.
2Press Copy until Set New Defaults appears.
3Press  until Ye s appears.
4Press Enter to set the options as the default.
Note:You can restore the copy settings back to the factory defaults at any 
time. For information, see restore factory defaults on page 41. 
						

							hp fax 1230 series use the copy features
36
perform special copy jobs
In addition to supporting standard copying, your HP Fax can also do the 
following:
•copy a photo
•prepare a color t-shirt transfer
copy a photo
When copying a photo, select options for the correct paper type and photo 
enhancement. 
1Load the photo in the ADF.
2Load the photo paper in the input tray.
Note:You can only use Letter- or A4-size photo paper.
3Press Copy until Paper Type appears.
4Press   until the desired photo paper option appears, and then press 
Enter to select it.
5Press Copy until Enhancements appears.
6Press  until Photo appears, and then press Enter to select it.
7Press Start, Black or Start, Color.
prepare a color t-shirt transfer
Use the Iron-On feature to reverse text and images so that they appear 
backwards. After you iron a transfer onto a T-shirt, the picture appears correctly 
on the shirt.
Tip — We recommend that you practice applying a T-shirt transfer 
to an old garment first.
1Load your original in the ADF.
2Load the T-shirt transfer paper in the input tray.
3Press Copy until Paper Type appears.
4Press  until Iron-On appears, and then press Enter to select it.
Selecting this option automatically copies a mirror-image of your original.
5Press Start, Black or Start, Color.
Original Iron-On 
						

							copy options
37
copy options
The following diagram shows the options that are available when you press 
Copy.
Plain Paper
Premium Photo
Photo-Qual Glss
Photo-Qual Matt
Premium Inkjet
Brochure Glossy
Brochure Matte
Iron-On
TransparencyActual size 100%
Full page 91%
Legal -> Ltr 74%
Custom
Reduce/
Enlarge
Paper Type
No
Ye s Text
Photo
None
EnhancementsSet New 
Defaults
Letter
A4
Legal
Paper Size*
*The sizes vary by country/region.
< ooooOoooo >
< ooooo
Oooo >
< oooooo
Ooo >
< ooooooo
Oo >
< oooooooo
O >
< ooo
Oooooo >
< oo
Ooooooo >
< o
Oooooooo >
< 
Ooooooooo >
Lighter/
Darker
Normal
Fast
Best
Copy Quality
1 to 99
Number of 
Copies 
						

							hp fax 1230 series use the copy features
38 
						

							5
39
maintain your hp fax
This section provides instructions for keeping your HP Fax in top working 
condition. Perform these maintenance procedures as necessary.
clean the exterior
Use a soft, damp, lint-free cloth to wipe dust, smudges, and stains off the case. 
The interior of the HP Fax does not require cleaning. Keep fluids away from the 
interior of the HP Fax as well as the front panel.
work with print cartridges
To  e ns ure  t h e  b e st  p rin t  qu a l i t y  from  yo u r  HP Fa x ,  yo u wi l l  n e e d  t o  p e r form  so m e  
simple maintenance procedures, and when prompted by a front-panel message, 
replace the print cartridges.
print a self-test report
If you are experiencing problems with printing, before cleaning or replacing the 
print cartridges, print a self-test report. This report provides useful information 
about your print cartridges, including status information and ink levels. 
1Press Setup until 1:Print Report appears, and then press Enter.
2Press  until 5:Self-Test Report appears, and then press Enter.
A self-test report is printed for your HP Fax, which may indicate the source 
of any problems you may be having. 
handle print cartridges
Before you replace or clean a 
print cartridge, review this 
information on how to handle 
the print cartridge.
Caution!Do not touch 
the copper contacts or 
the ink nozzles.
Ink nozzles 
under tape
Copper contacts Plastic tape 
(must be removed) 
						

							hp fax 1230 series maintain your hp fax
40
replace the print cartridges
Front-panel display messages appear to let you know when it is time to replace 
your print cartridges.
See order print cartridges on page 81 for information on ordering replacement 
print cartridges.
1Turn on the HP Fax, and then open the print-cartridge access door.
2The print carriage moves into view.
3After the carriage stops moving, lift the 
latch to release the print cartridge, and 
then pull it toward you out of its slot.
4Remove the new print cartridge from its 
packaging and, being careful to touch 
only the black plastic, gently remove the 
plastic tape.
Caution!Do not touch the copper 
contacts or ink nozzles.
5Push the new print cartridge into the 
appropriate slot.
The tri-color (#78) print cartridge goes on 
the left and the black (#15) cartridge 
goes on the right.
6Close the latch.
7Close the print-cartridge access door.
latches 
						

							restore factory defaults
41
align cartridges
The HP Fax prompts you to align cartridges every time you install or replace a 
print cartridge. Aligning the cartridges ensures high-quality output.
to align the print cartridges when prompted
1Press Enter on the front panel.
The HP Fax prints a text page that contains instructions and an align 
cartridges page that contains test patterns. 
2Following the instructions on the text page, place the align cartridges (test 
pattern) page face down in the ADF. Adjust the paper-width guides to 
ensure that the page feeds in straight. Press Enter.
The HP Fax aligns the cartridges and displays the message Alignment 
Complete. Discard or recycle the text page and align cartridges page.
to align the cartridges at any other time
1Press Setup until 5:Maintenance appears, and then press Enter.
2Press  until 2:Align Print Cartridges appears, and then press Enter.
The HP Fax prints a text page that contains instructions and an align 
cartridges page that contains test patterns. 
3Following the instructions on the text page, place the align cartridges (test 
pattern) page face down in the ADF. Adjust the paper-width guides to 
ensure that the page feeds in straight. Press Enter.
The HP Fax aligns the cartridges and displays the message Alignment 
Complete. Discard or recycle the text page and align cartridges page.
clean the print cartridges
Use this feature when the self-test report shows streaking or white lines through 
any of the colored bars. Do not clean print cartridges unnecessarily. This wastes 
ink and shortens the life of the ink nozzles.
1Press Setup until 5:Maintenance appears, and then press Enter.
2Press  until 1:Clean Print Cartridges appears, and then press Enter.
If copy or print quality still seem poor after you clean the print cartridges, 
replace the print cartridge that is affected.
restore factory defaults
Use this setting to restore all of the front panel options to their original factory 
settings.
1Press Setup until 5:Maintenance appears, and then press Enter.
2Press  until 3:Restore Factory Defaults appears, and then press Enter.
The factory default settings are restored. 
						

							hp fax 1230 series maintain your hp fax
42
setup menu options
The following diagram shows the options that are available when you press 
Setup.
1.  P r i n t  R e p o r t
To open a menu:
•press 
Setup repeatedly until you see the 
menu, then press 
Enter
•press Setup and then press Options 
repeatedly
 until you see the menu, then 
press 
Enter
• type the menu number 
To select a setting:
• press   and   to cycle through the 
settings, then press 
Enter to select the 
displayed setting
• type the setting number
1:Individual Speed Dial
2:Group Speed Dial
3:Delete Speed Dial
4:Print Speed Dial List
2:Speed Dial 
Setup
Setup
1:Last Transaction
2:Fax Log
3:Speed Dial List
4:Menu Settings
5:Self-Test Report
6:Automatic Reports Setup
3:Basic Fax 
Setup
1:Date and Time
2:Fax Header
3:Rings to Answer
4:Paper Size
5:Tone or Pulse Dialing
6:Ring and Beep Volume
7:Fax Forwarding Black Only
4:Advanced 
Fax Setup
1:Automatic Reports Setup
2:Answer Ring Pattern
3:Busy Redial
4:No Answer Redial
5:Automatic Reduction
6:Backup Fax Reception
7:Error Correction Mode
8:Silent Detect
5:Maintenance
1:Clean Print Cartridges
2:Align Print Cartridges
3:Restore Factory Defaults
4:Reprint Faxes in Memory
5:Set Language & Country/Region 
						

							6
43
additional setup information
This section describes how to set the language, country/region, and how to set 
up your HP Fax with other office equipment. The standard installation instructions 
are provided in your Setup Poster, we recommend keeping it for later use.
set the language and country/region
Usually, you set the language and country/region the first time you turn the 
HP Fax on. If you would like to change the country/region or language, use the 
following procedure.
Tip — If you are unable to read the front-panel display language, 
but need to reset it, press Setup, 5, 5. Follow the onscreen 
instructions.
1Press Setup until 5:Maintenance appears, and then press Enter.
2Press  until 5:Set Language & Country/Region appears, and then press 
Enter.
3Watch the display until the desired language appears. Enter the language 
code on the keypad. Press 1 for yes or 2 for no when the display asks you 
to confirm your selection. 
After the language is selected, you are prompted with all the countries/
regions for that selected language. 
4Watch the display until the desired country/region appears. Enter the 
country/region code on the keypad. Press 1 for yes or 2 for no when the 
display asks you to confirm your selection. 
Confirm the country/region and language by printing a self-test report. 
1Press Setup until 1:Print Report appears, and then press Enter.
2Press  until 5:Self-Test Report appears, and then press Enter.
connect your hp fax to a phone, modem, or answering 
machine
This section explains how to connect your HP Fax to various office devices: 
•phone: connect a phone to the HP Fax so it can use the same phone 
connection as the fax line
•modem: connect a modem to your HP Fax so it can use the same phone 
connection
•answering machine: set your HP Fax to direct voice calls to the answering 
machine and fax calls to the HP Fax 
						

							hp fax 1230 series additional setup information
44to connect your hp fax to a phone, modem, or answering machine 
1Remove the white plastic stopper from connector 2 on the back of the 
HP Fax. 
connector 2 on the HP Fax
2If you want to connect more than one device to connector 2 on the HP Fax, 
purchase a Y-splitter and plug it into connector 2.
3Connect the phone cord from the phone, modem, or answering machine to 
connector 2 (or Y-splitter). 
Caution!Do not use the phone cord that came with the HP Fax for 
this purpose. That phone cord must connect connector 1 on the 
HP Fax to the wall jack for your phone system. See the Setup Poster 
for details.
connector 1 on the HP Fax
Note:If you are connecting an answering machine, see answer fax calls 
when you use an answering machine on the same line on page 30, set the 
rings to answer setting on page 23 for information on correctly setting the 
number of rings, or change the answer ring pattern (distinctive ringing) on 
page 26.
Note:If you are connecting a modem, turn off its fax-receive feature.