Home > HP > Fax Machine > HP 1230 Plain Paper Inkjet Fax Machine Users Manual

HP 1230 Plain Paper Inkjet Fax Machine Users Manual

    Download as PDF Print this page Share this page

    Have a look at the manual HP 1230 Plain Paper Inkjet Fax Machine Users Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 1114 HP manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.

    							2
    5
    load originals and load paper
    When you load your original document into the automatic document feeder 
    (ADF), you can copy it onto a variety of paper types, weights, sizes, and 
    transparency films. Its important to select the right paper, and to make sure its 
    loaded correctly.
    This section contains the following topics:
    •load originals
    •load paper
    •recommended papers
    •papers to avoid
    •tips for loading other types of paper in the input tray
    •set the paper type
    •recommended paper-type settings for copying
    •set the paper size
    •avoid jams
    load originals
    Load your original in the ADF, which is located above the front panel as 
    illustrated below, to copy it or to fax it.
    If you are working with originals that are printed on 16-24 lb. (60-90 gsm) plain 
    paper or on HP Premium Inkjet Paper, you can load more than one page at a 
    time into the ADF. If you are working with photos or originals of an non-standard 
    size (no smaller than 3.25 x 3.25 inches or 82 x 82 millimeters), load them in 
    the ADF one page at a time. When working with fragile, torn, or odd-sized 
    originals, we recommend that you use a transparent document sleeve or sheet 
    protector (available from most office-product stores) for the original. Place a 
    single sleeve into the ADF with the sealed edge first and the transparent side 
    down.
    Note:If you have trouble with originals feeding incorrectly, make sure the 
    ADF tray is snapped into position.
    1Place the original(s) in the ADF 
    with the printed side facing 
    toward the back and with the 
    top of the document pointing 
    down.
    2Adjust the document guides to 
    fit your document. 
    						
    							hp fax 1230 series load originals and load paper
    6
    load paper
    Use the following procedure to load plain paper into the input tray. For tips on 
    loading special papers, transparency film, and postcards, see tips for loading 
    other types of paper in the input tray on page 8.
    For best results, adjust the paper settings each time you change paper types or 
    paper sizes. For more information, see set the paper type on page 8 and set the 
    paper size on page 10. Follow these steps to load the input tray:
    1Slide the paper-width and -length 
    guides to their outermost positions.
    2Tap the stack on a flat surface to 
    align the edges of the paper, and 
    then check the paper for the 
    following:
    – Make sure it is free of rips, dust, 
    wrinkles, and curled or bent 
    edges.
    – Make sure all the paper in the 
    stack is the same size and type.
    3With the output tray raised, insert 
    paper into the input tray until it 
    stops. The print side should be 
    facing down, and the letterhead or 
    top of page should be facing 
    forward. Do not overfill the input 
    tray because this may cause paper 
    jams. 
    4Slide the paper-width and -length 
    guides in until they stop at the edges 
    of the paper. Make sure that the 
    paper stack lies flat in the input tray 
    and fits under the tab of the 
    paper-length guide.
    5To prevent paper from falling off the 
    tray, fully extend the output-tray 
    extender. 
    						
    							recommended papers
    7
    recommended papers
    For the best print quality, we recommend using HP Premium Inkjet papers. Using 
    paper that is too thin, paper that has a slick texture, or paper that stretches easily 
    can cause paper jams. Using paper that has a heavy texture or does not accept 
    ink can cause printed images to smear, bleed, or not be filled in completely. For 
    more information about HP Premium Inkjet papers, check our website at:
    www.hp.com
    Here is a list of HP papers you can use for copying: 
    •HP Bright White Inkjet Paper delivers high-contrast colors and sharp text. It 
    is opaque enough for two-sided color usage with no show-through, which 
    makes it ideal for newsletters, reports, and flyers.
    •HP Photo Paper, Matte, HP Photo Paper, Glossy, HP Premium Photo Paper, 
    HP Premium Plus Photo Paper, and HP Premium High-Gloss Film are 
    high-quality, glossy-finish or matte-finish, photo-based papers. They look 
    and feel like photographs and can be mounted under glass or in an 
    album. Photo papers dry rapidly and resist fingerprints and smudges.
    •HP Inkjet T-Shirt Transfer Iron-Ons can be used to transfer your designs or 
    photos onto T-shirts, sweatshirts, and fabric crafts.
    •HP Premium Inkjet Transparency Film and HP Premium Plus Inkjet 
    Transparency Film makes your color presentations vivid and even more 
    impressive. This film is easy to use and handle and dries quickly without 
    smudging.
    •HP Everyday Photo Paper, Semi-Gloss or Matte, is coated on both sides for 
    two -sided copying. It is perfect for near-photographic reproductions and 
    business graphics for report covers, special presentations, brochures, 
    mailers, and calendars.
    •HP Premium Inkjet Paper is the ultimate coated paper for high-resolution 
    usage. A smooth, matte finish makes it ideal for your special documents.
    •HP Matte Greeting Cards, HP Glossy Greeting Cards, HP Felt-Textured 
    Greeting Cards, and HP Linen Greeting Cards allow you to make your own 
    greeting cards. HP Matte Greeting Cards are available in quarter-fold, and 
    HP Glossy Greeting Cards are available in half-fold.
    •HP Professional Brochure & Flyer paper is matte-coated or glossy-coated 
    on both sides for two-sided use. It is the perfect choice for 
    near-photographic reproductions and business graphics for report covers, 
    special presentations, brochures, mailers, and calendars.
    • 16 to 36 lb. (60 to 135 gsm) copier paper or letterhead. 
    						
    							hp fax 1230 series load originals and load paper
    8
    papers to avoid
    We do not recommend the following papers for copying:
    • Highly textured stock, such as linen. It may not print evenly, and the ink can 
    bleed into these papers.
    • Extremely smooth, shiny, or coated papers not specifically designed for 
    your unit. They can jam the unit or actually repel ink.
    • Multi-part forms (such as duplicate and triplicate forms). They can wrinkle 
    or get stuck. The ink is also more likely to smear.
    • Any size paper other than letter, A4, or legal
    • Paper heavier than 36 lb. (135 gsm) or lighter than 16 lb. (60 gsm)
    • Paper with cutouts or perforations
    • Photo paper other than HP Premium Photo
    • Envelopes
    • Transparency film other than HP Premium or Premium Plus
    • Heavyweight paper
    • Multiple-part forms or label stock
    tips for loading other types of paper in the input tray
    This section provides guidelines for loading special types of paper and 
    transparency film for copy jobs. For best results, adjust the paper settings each 
    time you change paper types and paper sizes. For more information, see set the 
    paper type on page 8 and set the paper size on page 10.
    HP Inkjet T-Shirt Transfer Iron-On
    Flatten the transfer sheet completely before using it; do not load curled sheets. To 
    prevent curling, keep transfer sheets sealed in the original package until you are 
    ready to use them. Manually feed one sheet at a time, with the unprinted side 
    facing down and the blue stripe facing up.
    HP Premium or Premium Plus Inkjet Transparency Film
    Insert the film so that the white transparency strip with arrows and the HP logo is 
    on top and goes into the tray first.
    set the paper type
    If you want to use a different type of paper, such as photo paper, transparency 
    film, t-shirt transfer paper, or brochures, simply load that paper in the input tray. 
    Then change the paper-type settings to ensure the best print quality. 
    HP recommends paper-type settings according to the type of paper you’re using. 
    to set the paper type for current copy job
    1Press Copy until Paper Type appears.
    2Press   until the appropriate paper type appears, and then press Enter to 
    select it.
    3Press Start, Black or Start, Color. 
    						
    							recommended paper-type settings for copying
    9 to set the paper type for future copy jobs
    1Press Copy until Paper Type appears.
    2Press   until the appropriate paper type appears, and then press Enter to 
    select it.
    3Press Copy again until Set New Defaults appears. Press   until Ye s 
    appears.
    4Press Enter to save your selection as the new default for all future copy 
    jobs.
    recommended paper-type settings for copying
    You can select the paper-type setting using the Copy button on the front panel. 
    To select the best paper-type setting for the paper type you wish to use, review 
    the following table.
    paper type paper-type setting
    Copier paper or letterhead Plain Paper
    HP Bright White Inkjet Paper Plain Paper
    HP Premium Plus Photo Paper, Glossy Premium Photo
    HP Premium Plus Photo Paper, Matte Premium Photo
    HP Everyday Photo Paper, Semi-Gloss Everyday Photo
    HP Everyday Photo Paper, Matte Finish Premium Inkjet
    HP Premium Photo Paper Premium Photo
    HP Photo Paper Photo Paper
    Other Photo Paper Photo Paper
    HP Inkjet T-Shirt Transfer Iron-On Iron-On
    HP Premium Inkjet Paper Premium Inkjet
    Other Inkjet Paper Premium Inkjet
    HP Professional Brochure & Flyer Paper (Glossy) Brochure Glossy
    HP Professional Brochure & Flyer Paper (Matte) Brochure Matte
    HP Premium or Premium Plus Inkjet Transparency 
    FilmTransparency
    Other Transparency Film Transparency 
    						
    							hp fax 1230 series load originals and load paper
    10
    set the paper size
    The HP Fax can print faxes and make copies onto letter, legal, or A4 paper. 
    to set the paper size for faxes
    1Press Setup until 3: Basic Fax Setup appears, and then press Enter to select 
    it. 
    2After 1:Date and Time appears, press   until 4:Paper Size appears, and 
    then press Enter to select it.
    3Press   until the desired paper size appears, and then press Enter to 
    select it.
    to set the paper size for copies
    1Press Copy until Pap er  S ize appears.
    2Press   until the desired paper size appears, and then press Enter to 
    select it.
    avoid jams
    To avoid jams, remove papers from the output tray frequently. The allowable 
    output tray capacity is determined by the type of paper and the amount of ink 
    you are using. For more information about output-tray capacity, see input tray 
    capacities on page 63. For help with clearing a paper jam, see the 
    troubleshooting help on page 45. 
    						
    							3
    11
    use the fax features
    Using the front panel of your HP Fax, you can:
    • Send and receive black-and-white and color faxes. If you send a color fax 
    and your HP Fax determines that the recipient has a black-and-white fax 
    unit, your HP Fax will send the fax in black and white.
    • Use one-touch speed-dial buttons or the Speed Dial button to send faxes to 
    frequently-used numbers.
    • Adjust your fax settings, such as enabling fax confirmation and setting the 
    number of rings to answer.
    This section contains the following topics:
    •send a fax
    •receive a fax
    •set up speed-dialing
    •schedule a fax
    •print reports
    •control resolution and contrast
    •set new defaults
    •set basic fax settings
    •set advanced fax settings
    •connect and use other office equipment with your hp fax
    send a fax
    Using the HP Fax you can:
    • send a basic fax
    • change fax settings before sending a fax
    •send a color fax
    • scan a fax into memory before sending
    • broadcast a fax to multiple recipients
    • send a fax using the numeric keypad to enter the number, using the 
    one-touch speed-dial buttons, or using the Speed Dial button
    For information on setting up speed-dial, see set up speed-dialing on page 15. 
    For information on using speed-dial, see send a fax using a one-touch speed-dial 
    button on page 17 and send a fax using the speed-dial button on page 18. 
    						
    							hp fax 1230 series use the fax features
    12
    check for dial tone
    Before using the fax features, verify that the connections are correctly 
    established.
    Note:Make sure the volume is turned on. If you turn off the volume for your 
    HP Fax, you will not hear the dial tone. To verify that the volume is turned 
    on, see adjust the volume on page 24.
    1Press Fax, and then press Start, Black or Start, Color.
    2Listen for a dial tone.
    3If you do not hear a dial tone, check the connections.
    4Press Cancel to hang up.
    Note:For information on troubleshooting the connections, see fax problems 
    on page 53.
    send a basic fax
    Follow these steps to send a fax:
    1Load your original in the automatic document feeder (ADF). 
    For more information, see load originals on page 5.
    2Enter the fax number using the keypad, use one of the one-touch speed-dial 
    buttons, or press Speed Dial until the desired speed-dial entry appears. (For 
    more information on speed-dialing, see set up speed-dialing on page 15.)
    3Press Start, Black or Start, Color.
    send a fax after temporarily changing settings
    Yo u c a n m a ke  ch a n ge s to  fa x  s et t in gs  t ha t  wi l l  o nly  a f fe ct  t h e  cu rrent  fa x  jo b.  Fo r  
    example, you may want to temporarily change the resolution to Photo when you 
    are faxing a photo; you may not, however, want to change the default setting to 
    Photo for all your fax jobs. Follow these steps to make temporary changes to your 
    fax settings and then send the fax:
    1Load your original in the ADF.
    For more information, see load originals on page 5.
    2Press Fax to scroll through the fax settings.
    3When you reach the setting you want to change, press   to scroll through 
    the setting options.You can change the resolution, contrast, and a number 
    of other settings.
    4When you reach the setting you want to change, press Enter to accept the 
    setting.
    5Enter the fax number using the keypad, use one of the one-touch speed-dial 
    buttons, or press Speed Dial until the desired speed-dial entry appears. (For 
    more information on speed-dialing, see set up speed-dialing on page 15.)
    6Press Start, Black or Start, Color to send the fax.
    Tip — If you want to change additional fax settings before sending 
    the fax, press Fax again. When you reach the setting you want to 
    change, press   to scroll through the setting options. When you 
    reach the option you want to change, press Enter to accept it. 
    						
    							send a fax
    13
    send a color fax
    You can send and receive color faxes to and from other color fax machines. If 
    your HP Fax determines that the recipient has a black-and-white fax machine, it 
    will send the fax in black and white.
    We recommend that you use only color originals for color faxing. The color 
    originals must be loaded in the ADF; you cannot send a color fax from memory 
    using the Scan & Fax button or the group speed-dial features.
    Follow these steps to send a color fax:
    1Load your original in the ADF.
    2Enter the fax number using the keypad, use one of the one-touch speed-dial 
    buttons, or press Speed Dial until the desired speed-dial entry appears. (For 
    more information on speed-dialing, see set up speed-dialing on page 15.)
    3Press Start, Color.
    scan a fax into memory before sending
    Your HP Fax can scan a  fax into memor y b efore sending. This feature is useful if 
    the fax number you are trying to reach is busy or temporarily unavailable. The 
    originals are scanned into memory before sending, and once the HP Fax is able 
    to connect, the fax is sent. This allows you to immediately remove the originals 
    from the HP Fax once the pages are scanned into memory. The HP Fax can store 
    up to 80 pages in memory (varies by model).
    Note:You can only send a black-and-white fax.
    Follow these steps to scan a fax into memory before sending:
    1Load your original in the ADF. 
    For more information, see load originals on page 5.
    2Press Scan & Fax.
    3Enter the fax number using the keypad, using one of the one-touch 
    speed-dial buttons, or by pressing Speed Dial until the desired speed-dial 
    entry appears. (For more information, see set up speed-dialing on 
    page 15.)
    4Press Start, Black.
    broadcast a fax to multiple recipients
    Broadcasting a fax enables you to send a black-and-white fax to one speed-dial 
    group, which can contain up to 20 individual speed-dial entries. The entire 
    original must fit into the memory of your HP Fax, or the broadcast fax will not be 
    successful.
    Before you can broadcast a fax to multiple recipients, you must first set up group 
    speed-dial entries. For more information, see set up speed-dialing on page 15.
    Follow these steps to broadcast a fax to multiple recipients:
    1Load your original in the ADF.
    2Press Speed-Dial until the desired group speed-dial entry appears.
    3Press Start, Black to begin faxing. 
    						
    							hp fax 1230 series use the fax features
    14
    receive a fax
    You can set up your HP Fax to receive faxes either automatically or manually. 
    Your HP Fax is set at the factory to automatically print received faxes. As long as 
    the Auto Answer feature is turned on, your faxes will be printed automatically.
    Tip — If you receive a legal-size fax and your HP Fax is not 
    currently set to use legal-size paper, the unit automatically reduces 
    the fax so that it fits on the paper that is loaded (unless you 
    disabled the automatic-reduction feature). For more information, 
    see set automatic reduction on page 27.
    If you have an answering machine connected to the same line as your HP Fax, 
    you may need to set the number of rings required before the HP Fax begins 
    receiving the fax. The default number of rings before the HP Fax receives a fax 
    is 5. For more information on setting the number of rings to answer, see set the 
    rings to answer setting on page 23. For information on how to answer fax calls 
    with an answering machine connected directly to your HP Fax, see answer fax 
    calls when you use an answering machine on the same line on page 30.
    receive a fax automatically
    The Auto Answer feature is automatically enabled when you power-up your 
    HP Fax. If this feature is enabled, the green light next to the Auto Answer button 
    is lit. If it is not lit, use the following procedure to set up your HP Fax to receive 
    a fax automatically:
    `Press Auto Answer until the green light is on.
    receive a fax manually
    In certain situations you may want to receive faxes manually. For example, if you 
    subscribe to a voice mail service. (For more information, see connect and use 
    other office equipment with your hp fax on page 28.) When receiving faxes 
    manually, you must be available to respond in person to the incoming fax call, 
    or your HP Fax cannot receive faxes.
    Note:Before manually receiving a fax to your HP Fax, we recommend that 
    you remove any originals from the ADF so that they are not accidentally 
    processed.
    To manually receive a fax, follow these steps:
    1Press Auto Answer until the green light is off.
    2When your HP Fax rings, pick up the handset of a telephone that is on the 
    same telephone line as your HP Fax.
    3Do one of the following:
    – If your phone is plugged into the back of the HP Fax, and you hear fax 
    tones, press Start, Black or Start, Color. 
    – If you receive a call from an extension phone (one that is on the same 
    line but not connected directly to your HP Fax), press 123 on your 
    phone. Wait for the fax tones, then hang up the phone to receive the 
    fax.
    4After you are finished, hang up the telephone.
    The HP Fax will receive and print the fax. 
    						
    All HP manuals Comments (0)

    Related Manuals for HP 1230 Plain Paper Inkjet Fax Machine Users Manual