HP 1230 Plain Paper Inkjet Fax Machine Users Manual

set up speed-dialing
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receive a fax when the hp fax is out of paper
If the HP Fax runs out of paper, you will continue to receive faxes. While the 
HP Fax is out of paper, the faxes are stored in memory and Out of paper is 
displayed on the front panel. After loading paper in the input tray, you can print 
the faxes in memory.
Note:If Auto Answer is enabled (green light next to the Auto Answer button 
is lit) when the HP Fax runs out of paper, the green light will go off. Out of 
paper will display on...

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6When Enter Another? appears, press 1 for Ye s if you want to set up 
another number or press 2 for No to exit.
create a speed-dial group
This feature allows you create groups of up to 20 speed-dial entries using your 
individual entries so that you can send faxes to specific groups of people with 
one speed-dial button.
Note:You can only assign previously entered speed-dial numbers to a 
group. Additionally, only individual speed-dial entries can be added; you...

set up speed-dialing
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add or remove recipients from a group
You can add or remove an individual number to or from an existing group. 
Follow these steps to add or remove recipients from groups:
1Press Setup until 2:Speed Dial Setup appears. Press Enter.
2Press  until 2:Group Speed Dial appears, and then press Enter.
3After 1=New 2=Edit appears, press 2.
4Press   until the group that you want to edit appears, and then press 
Enter.
The first individual speed-dial entry in that group appears.
5For each...

hp fax 1230 series use the fax features
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3Press Start, Black or Start, Color.
If there is no original in the ADF, you will be prompted to load the original in 
document feeder. Once loaded, the HP Fax will begin sending the fax.
send a fax using the speed-dial button
1Load your original in the ADF.
2Press the Speed Dial button until the desired fax number appears. 
For more information, see set up speed-dialing on page 15.
3Press Start, Black or Start, Color.
If there is no original in the ADF, you...

poll for faxes
19
cancel a scheduled fax
Follow these steps to cancel a scheduled fax stored in memory, or a fax that is 
currently in progress:
1Press Fax until How to Fax appears. 
2Press  until Send Fax Later appears. Press Enter to select the setting.
Note:After you press   to select Send Fax Later, you must then press Enter 
to select it.
The front panel displays Scheduled Fax in Memory if the fax was stored in 
memory. Or, Scheduled Fax is Pending displays if the document was not 
stored in memory....

hp fax 1230 series use the fax features
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Follow these steps to generate reports automatically:
1Press Setup until 1:Print Report appears, and then press Enter.
2Press  until 6:Automatic Reports Setup appears, and then press Enter.
3Press   to scroll through the following report types:
–Every Error prints whenever there is any kind of fax error. (This is the 
default selection).
–Send Error prints whenever there is a transmission error.
–Receive Error prints whenever there is a receiving error.
–Every...

control resolution and contrast
21
control resolution and contrast
Use the Resolution and the Lighter/Darker settings to change the resolution and 
contrast of documents that you are sending.
change resolution
Resolution affects the transmission speed and quality of faxed documents. The 
HP Fax only sends faxes at the highest resolution supported by the receiving fax. 
You can change the resolution between pages only when receiving faxes. Follow 
these steps to change the resolution:
1Press Resolution....

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set basic fax settings
Use the Basic Fax Setup option to set the following basic fax settings:
•set the date and time
•set the fax header
•enter text
•set the rings to answer setting
•set the paper size
•set tone or pulse dialing
•adjust the volume
•forward faxes to another number
•edit or cancel fax forwarding
use shortcuts to access menu settings
You can use the keypad of the HP Fax as a shortcut to access many of the menu 
settings. To use the shortcut...

set basic fax settings
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3After Your Name appears, enter your name. For information on entering 
text, see enter text on page 23. Press Enter.
4Using the keypad, enter your fax number.
5Press Enter.
enter text
The following list provides tips for entering text using the keypad on the front 
panel:
• Press the keypad numbers that correspond to the letters of a name.
• Press a button multiple times to see a letter first in uppercase and then in 
lowercase.
• After the correct letter appears, press  , and...

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set the paper size
The paper size selected should match what is loaded in your input tray. To set 
the paper size, follow these steps:
1Press Setup until 3:Basic Fax Setup appears, and then press Enter.
2After 1:Date and Time appears, press   until 4:Paper Size appears, and 
then press Enter.
3After Pa per  S ize appears, press   to scroll to the desired paper size.
4After the paper size you want appears, press Enter.
Note:The default paper size is dependent...