Handspring Treo 90 Handheld User Guide

							Chapter 6Page 91
Working in Month View
The Month View screen shows which days have events scheduled. Dots and lines in the Month 
View indicate events, repeating events, and untimed events.
 
You can control the dots and lines that appear in the Month View. See page 96 for details.
Tips for using Month View
Keep the following points in mind:
nTap a day in the Month View to display that day in the Day View.
nPress the scroll buttons to move between months. You can also tap the scroll arrows in the 
upper-right corner to move forward or backward a month. 
nPress Menu  , and under Options, select Go to Month (/O) to open the date selector and 
select a different month.
Working in Year View
The Year View shows an overview of your calendar for an entire year. 
 
Previous/next month
Dots on right or left side indicate events Dashed line indicates continuous or repeating event
Dots below date indicate untimed events
Month View 
icon
Year View buttonScroll to other days Dot indicates 
scheduled eventsBlinking dot indicates 
selected date
Description of event 
on selected date 
						

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Tips for using Year View
Keep the following points in mind:
nTap a day to display the date and events for that day in the title bar. A minus sign indicates 
only one event is scheduled on that day. A plus sign indicates multiple events are scheduled 
on that day.
nPress the scroll buttons to move between days. You can also tap the scroll arrows in the 
lower-right corner to move forward or backward a day. 
nTap the scroll arrows in the upper-right corner to move forward or backward a year.
nPress Menu  , and under Options select Year Preferences (/Y) to set display options.
Working in List View
The List View is a text oriented view that is integrated with To Do List. It displays a list of events 
and To Do items for the selected week(s). 
 
Tips for using List View
Keep the following points in mind:
nTap a line to select it. The start and end time display briefly in the title bar. To redisplay the 
event details, tap to the left of the description.
nTap the description of the selected line to display the event in Day View.
nPress the scroll buttons to select specific items on the screen. You can also tap the up scroll 
arrow in the upper-right corner to jump forward by one of the following: 1 Day, 1 Week, 1 
Month, or Pick (a specific date). Then tap the scroll arrows to move forward or backward a 
week. 
nPress Menu  , and under Options, select Go to Date (/O) to open the date selector and 
select a different date.
nPress Menu  , and under Options, select List View Preferences (/L) to set display 
options.
List View buttonScroll to 
other weeks Selected 
week’s dates 
						

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Spotting event conflicts
With the ability to define specific start and end times for any event, it’s possible to schedule events 
that overlap (an event that starts before a previous event finishes).
An event conflict (time overlap) appears in the Week View as overlapping bars. The Day View 
displays overlapping brackets to the left of the conflicting times.
 
Working with floating events
Date Book Plus can include events that are a combination of a To Do item and a Date Book event. 
These events are called “floating events.” Floating events are not assigned to a specific date, but 
can still be timed or untimed, can have alarms, and can repeat. If a floating event is not completed 
by midnight, it automatically advances to the next day until you mark it complete.
You can distinguish a floating event from an integrated To Do item by the circle that appears next 
to the floating event (in place of the To Do item priority number and check box). Floating events 
appear in alphabetical order at the top of the Day View screen between any integrated To Do 
items and untimed events.
To create a floating event:
1. From the Day View, press Menu  .
2. Under Record, select New Floating Event (/I).
3.  Enter a description of the event.
4. Tap a blank area on the screen to deselect the floating event.
To mark a floating event complete:
nTap the circle to the right or left of the event.
Tips for using floating events:
nTo prioritize floating events, enter a number followed by a space or dash as the first few 
characters of the description.
nTo convert an existing event to a floating event, select the event, tap Details, tap Float as the 
Type, and then hold Option   and press Return   to finish.
nWhen you complete a repeating floating event, it marks only the current occurrence of the 
event as complete.
Event 
conflict 
						

							Page 94 Application-Specific Tasks
nAvoid scheduling a floating event that repeats daily. These events can accumulate quickly 
unless you complete them each day.
nWhen viewing a floating event in a desktop application, the Note field will contain a series of 
characters: ##f@@@@@@ for an incomplete event and ##c@@@@@@ for a complete 
event. Do not remove or edit these characters. 
Working with To Do items
Date Book Plus can create and display To Do items. To Do items appear in priority order at the 
top of the Day View screen.
To create To Do items in Date Book Plus:
1. From the Day View, press Menu  .
2. Under Record, select New To Do (/T).
3. Enter a description of the To Do item.
4. Tap a blank area on the screen to deselect the item.
To mark a To Do item complete:
nTap the check box next to the item.
Tips for using To Do items:
nWhen you create a To Do item in Date Book Plus, the priority and category are based on the 
settings in the Create Options dialog box. See the section that begins on page 100 for details.
nIf a To Do item does not appear in Date Book Plus, confirm that the category assigned to the 
item is selected. See the section that begins on page 100 for details.
nIf you do not complete a To Do item on or before the due date, then an ! (exclamation mark) 
appears next to the item as a reminder that it is overdue.
Using the Daily Journal
You can use the Daily Journal feature to record events as they occur. Events are recorded with 
automatic time-stamping as Date Book Plus Notes so they do not clutter your schedule. The Daily 
Journal is especially useful for tracking activities such as sales calls, start and end times for 
consulting or other work, or keeping a record of how you spend your time at the office.
To create a Daily Journal entry:
1. From the Day View, press Menu  .
2. Under Record, select New Journal Entry (/J).
Date Book Plus creates an untimed event, opens a Note for this event, and inserts the current 
time. If you’ve already started a journal for the current day, Date Book Plus opens the existing 
journal and inserts a new entry.
3. Enter a description for the journal entry.
4. Hold Option   and press Return   to finish. 
						

							Chapter 6Page 95
Using templates
You can use templates to create a list of standard events. You can then select an event from this 
list and add it to your calendar. Since Date Book Plus saves all the event attributes, including 
alarms and notes, templates can really save you time when entering reminder notices or events 
that recur on different days and times. 
To create a template:
1. Select the event you want to save as a template.
2. Press Menu  .
3. Under Record, select tap Create Template (/V).
4. Hold Option   and press Return   to finish.
To schedule a template event:
1. Select the date on which you want to schedule the event.
2. From the Day View, tap the time line that corresponds to the beginning of the event.
3. Tap New and select Template from the list.
 
4. Select the event from the Appointment Templates list.
5. Hold Option   and press Return   to finish. 
Tap to create an event 
from a template 
						

							Page 96 Application-Specific Tasks
Date Book Plus menus
Date Book Plus menus are shown here for your reference, and Date Book Plus features that are 
not explained elsewhere in this guide are described here.
See page 33 for information about choosing menu commands.
Record menu
 
 
Options menu
 
New To Do Creates a new To Do item and adds it to your Date Book Plus and To Do 
List database.
Send ItemEnables you to send the selected event to someone else via an SMS 
message. When you select this command, the Send dialog box opens 
where you can select or enter the recipient’s mobile phone number. See 
page 208 for more information.
Note: This command appears only if you installed the Palm SMS 
application while configuring the Wireless Suite.
Duplicate ItemCreates a copy of the selected event and opens the Details dialog box for 
the new event.
List View
Day View
Week View
Week View with Text
Month ViewList View Day View
Year View 
						

							Chapter 6Page 97
 
Preferences
(Day View)
nStart/End Time. Defines the start and end times for Date Book Plus 
screens. If the time slots you select do not fit on one screen, you can 
tap the scroll arrows   to scroll up and down.
nEvent Duration. Defines the default duration for new events. 
nWeek Start. Defines the first day of the week. This setting overrides the 
System Preferences setting for all Date Book Plus views.
nInitial View. Defines the view that appears when you start Date Book 
Plus.
nButton Views. Defines which views display when you repeatedly press 
the Date Book Plus button. By default, all views appear.
nDisplay Options. Opens the Display Options dialog box where you can 
define the following options: 
						

							Page 98 Application-Specific Tasks
Display Options
nShow Time Bars. Activates the time bars that appear in the Day View. 
The time bars show the duration of an event and illustrate event 
conflicts
nCompress Day View. Controls how times appear in the Day View. When 
Compress Day View is off, all time slots display. When it is on, start and 
end times display for each event, but blank time slots toward the 
bottom of the screen disappear to minimize scrolling. 
nShow PM Label. Displays a “p” after PM times.
n  Show End Times. Displays all time bars and time slots for end times of 
an event.
n  Scroll Before Day Move. Determines whether the front panel scroll 
buttons will scroll up and down within the current day before scrolling 
to the previous or next day.
n  Auto-scroll Time. Displays events based on the time of day when the 
Day View contains more than one screen of information. 
n  Float Advance at Midnight. Advances floating events to the next day at 
midnight of the current day.
nShow Completed Floating Events. Displays completed floating events. 
						

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Alarm 
Preferences
nAlarm Sound. Sets the tone of the alarm.
n  Snooze Sound. Sets the tone of the snooze alarm. 
n  Remind Sound. Sets the tone of the reminder alarm. The reminder 
alarm sounds when the snooze alarm is not acknowledged. 
nPlay Sound. Defines how many tones the alarm emits before it stops. 
The choices are Once, Twice, 3 Times, 5 Times, and 10 Times.
nRepeat Alarm. Defines how many times the alarm repeats when it is not 
acknowledged. The choices are Once, Twice, 3 Times, 5 Times, 10 
Times, and 100 Times.
nEvery. Defines how often the alarm sound repeats. The choices are 
Minute, 5 minutes, 10 minutes, and 30 minutes.
n  Alarm Preset. Automatically sets an alarm for each new event. The 
silent alarm for untimed events is defined by minutes, days, or hours 
before midnight of the date of the event.  
						

							Page 100 Application-Specific Tasks
To Do 
Preferences
n  Show Categories. Displays the To Do items in the categories you 
select.
n  Priorities Displayed. Displays To Do items with the selected priority 
level. The choices are 1 only, 1-2, 1-3, 1-4, and 1-5.
nShow Priority. Displays the priority level for To Do items.
nShow Completed Items. Displays completed To Do items.
nShow Undated Items. Shows all To Do items that have not been 
assigned a due date.
nShow Dated Items. Shows all To Do items that have been assigned a 
due date.
nDays before Due Date. Defines the number of days before the due date 
that an item will appear in Day View as a To Do item.
nCreate Options. Opens the Create Options dialog box where you can 
select the default priority and category for To Do Items you create in 
Date Book Plus.
UnDelete from 
ArchiveRestores the last event you deleted from Date Book Plus (provided it was 
stored in the Archive file). You can select this command repeatedly to 
restore additional events. 
Go to WeekEnables you to jump to a specific week by tapping the week number in the 
current year.