Gateway m505 User Manual

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Sending a simple fax
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10If you set up your notebook to receive faxes, select a folder you want to 
store received faxes in and a printer you want to print received faxes on, 
then click 
Next. The Configuration Summary screen opens.
11Click Finish.
Sending a simple fax
You can use the Send Fax Wizard to send a simple one-page fax to one or more 
recipients.
To send a simple fax:
1Click Start, All Programs, Accessories, Communications, Fax, then click Send 
a Fax
. The Send Fax Wizard opens.
2On the Welcome to Fax Configuration Wizard screen, click Next. The Recipient 
Information screen opens.
3Type the name and fax number of the recipient of your fax.
4If you need to use the area code for your recipient, click Use dialing rules 
to type the full ten-digit fax number. 
						

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Chapter 6: Sending and Receiving Faxes
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5If you want to send your fax to more than one recipient, click Add and 
type the name and fax number of the next recipient.
6When you have added all your recipients, click Next. The Preparing the Cover 
Page screen opens.
7Click the arrow to open the Cover page template, then click the cover page 
template you want to use.
8Type the subject text in the Subject line area.
9Type the message text in the Note area, then click Next. The Schedule screen 
opens.
10Select when you want to send the fax and a priority for the fax, then click 
Next. The Completing the Send Fax Wizard screen opens.
11Click Finish. 
						

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Setting up your cover page template
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Setting up your cover page 
template
You can create your own cover page template that you can use in place of the 
cover page templates that Microsoft Fax provides for you. To create a cover page 
template, you use the Fax Cover Page Editor. On this template, you insert 
information fields that automatically import values you enter in both the Send 
Fax Wizard and the Fax Configuration Wizard when you send your fax.
To set up your fax cover page template:
1Click Start, All Programs, Accessories, Communications, Fax, then click Fax 
Cover Page Editor
. The Cover Page-Fax Cover Page Editor opens. If the Cover 
Page Editor Tips dialog box opens, click 
OK.
2If you want to include fields that are imported from either the Send Fax 
Wizard or the Fax Configuration Wizard (such as To or From), add them 
to the page by using the 
Insert menu, then move them to the appropriate 
place on your template. You can also use the Insert menu to include 
information that is automatically calculated (such as number of pages or 
date and time sent).
3If you want to include text that always appears on your cover page (such 
as a letterhead or address), draw a box using the text box tool, type your 
text inside of it, then move the box to the appropriate place on your 
template.
4If you want to include a logo that appears on your cover page, copy it to 
the Windows clipboard, then paste it into the Cover Page Editor and move 
it to the appropriate place on your template.
5To save your cover page template, click File, then click Save As. The Save 
As dialog box opens with your personal cover pages folder already in the 
Save in list.
6Type the new cover page template name.
7Click Save. 
						

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Chapter 6: Sending and Receiving Faxes
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Faxing from programs
To fax a document directly from most programs:
1Open your document in the program it was created in.
2Click File, then click Print. The Print dialog box opens.
3Click the arrow button to open the Name list, then click the Fax printer.
4Click Print or OK. The Send Fax Wizard opens.
5Complete the wizard by following the instructions in “Sending a simple 
fax” on page 81.
Faxing a scanned document
To fax a document that you have scanned:
1Scan the document using the program for your scanner.
2With the scanned file open, click File, then click Print. The Print dialog box 
opens.
3Click the arrow button to open the Name list, then click the Fax printer.
4Click Print or OK. The Send Fax Wizard opens.
5Complete the wizard by following the instructions in “Sending a simple 
fax” on page 81. 
						

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Receiving and viewing a fax
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Receiving and viewing a fax
To receive and view a fax:
1Click Start, All Programs, Accessories, Communications, Fax, then click Fax 
Console
. The Fax Console opens. When the Fax Console is open, it detects 
incoming faxes and stores them in the Inbox.
2To  v i e w  a  f a x ,  c l i c k  Inbox, then double-click the fax you want to view. The 
fax viewer opens, where you can view and print the fax.
Canceling a fax
You can cancel a fax that you have set up to send at a time in the future.
To cancel a fax that has not been sent:
1If Fax is not open, click Start, All Programs, Accessories, Communications, 
Fax, then click Fax Console. The Fax Console opens.
2Click Outbox, then right-click the fax you want to cancel.
3Click Delete to cancel the fax.
4Click Ye s. 
						

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Chapter 6: Sending and Receiving Faxes
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Automatically retry sending a fax
You can set up Fax so it continues to try sending your fax if the receiving fax 
machine is busy.
To automatically retry sending a fax:
1Click Start, then click Control Panel. The Control Panel window opens.
2If your Control Panel is in Category View, click Printers and Other Hardware. 
Click 
View installed printers or fax printers. The Printers and Faxes window 
opens.
-OR-
If your Control Panel is in Classic View, double-click the 
Printers and Faxes 
icon. The Printers and Faxes window opens.
3Right-click Fax, then click Properties. The Fax Properties dialog box opens.
4Click the Devices tab, then click Properties. The Modem dialog box opens.
5Specify the number of retries and the amount of time between retries.
6Click OK.
ImportantFax is automatically set up to retry three times at ten 
minute intervals. 
						

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Automatically cancelling a fax
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Automatically cancelling a fax
If your notebook tried to send a fax and failed to connect to a fax machine, 
you can automatically cancel a failed fax.
To automatically cancel a failed fax:
1Click Start, then click Control Panel. The Control Panel window opens.
2If your Control Panel is in Category View, click Printers and Other Hardware. 
Click 
View installed printers or fax printers. The Printers and Faxes window 
opens.
-OR-
If your Control Panel is in Classic View, double-click the 
Printers and Faxes 
icon. The Printers and Faxes window opens.
3Right-click Fax, then click Properties. The Fax Properties dialog box opens.
4Click the Devices tab, then click Properties. The Modem dialog box opens.
5Click the Cleanup tab.
6Click to select the Automatically delete failed faxes after check box and specify 
the number of days.
7Click OK. 
						

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Chapter 6: Sending and Receiving Faxes
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89
Using Multimedia
This chapter provides information on using the multimedia 
capabilities of your notebook. Read this chapter to learn 
how to:
■Adjust the volume
■Record and play audio files
■Use Windows Media Player
■Use the Audio/Video controls
■Use a DVD/CD-RW or DVD-RW/CD-RW drive
■Play CDs and DVDs
■Create CDs
■Use the memory card reader or optional diskette drive
■Attach a digital camera or digital video camera to your 
notebook
■View the display on a monitor, projector, or television 
						

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Chapter 7: Using Multimedia
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Adjusting the volume
You can use the volume controls to adjust the overall volume and the volume 
of specific sound devices in your notebook.
To adjust the overall volume level using hardware controls:
■If you are using external speakers, turn the knob on the front of the 
speakers.
-OR-
Use the mute and volume controls on the audio control panel. For more 
information, see “Using the audio/video controls” on page 97.
-OR-
Use the mute button on the keyboard. For more information, see “System 
key combinations” on page 30.
To adjust the overall volume level from Windows:
1Click Start, then click Control Panel. The Control Panel window opens. If your 
Control Panel is in Category View, click 
Sounds, Speech, and Audio Devices.
2Click/Double-click the Adjust the system volume or Sounds and Audio 
Devices
. The Sounds and Audio Devices Properties dialog box opens.