Dell Axim X5 400 Mhz Pocket PC Users Guide

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Using Companion Programs81
You can open only one document at a time. If you open a second 
document, you are asked to save the first one. You can create, save, or edit 
a document in a variety of formats, including Word (.doc), Pocket Word 
(.psw), Rich Text Format (.rtf), and Plain Text (.txt). 
Pocket Word contains a list of the files stored on your device. Tap a file in 
the list to open it. To delete, make copies of, or send files, tap and hold a 
file in the list. Then select the appropriate action in the pop-up menu.
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82Using Companion Programs
You can enter information in Pocket Word in one of four modes: typing, 
writing, drawing, or recording. These modes are displayed on the Vi e w 
menu. Each mode has its own toolbar, which you can show and hide by 
tapping the Show/Hide Toolbar icon on the command bar.
To change the zoom magnification, tap Vi e w, tap Zoom, and then select 
the percentage that you want. Select a higher percentage to enter text and 
a lower percentage to see more of your document.
If you are opening a Word document created on a computer, select Wrap 
to Window on the Vi e w menu so that you can see the entire document.
Pocket Excel
Pocket Excel works with Microsoft Excel on your computer to give you 
easy access to copies of your workbooks. You can create new workbooks on 
your device, or you can copy workbooks from your computer to your 
device. Synchronize workbooks between your computer and your device so 
that you have the most up-to-date content in both locations.
Use Pocket Excel to create workbooks, such as expense reports and 
mileage logs. To create a new file:
1Ta p  t h e  Start button, tap Programs, and then tap Poc k e t  E xc e l.
2Ta p  New. 
A blank workbook appears. Or, if you selected a template for new 
workbooks in the Options dialog box, the template appears with 
appropriate text and formatting already provided.  
						

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Using Companion Programs83
You can open only one workbook at a time. If you open a second 
workbook, you are asked to save the first one. You can create, save, or edit 
a workbook in a variety of formats, including Pocket Excel (.pxl) and Excel 
(.xls).
Pocket Excel contains a list of the files stored on your device. Tap a file in 
the list to open it. To delete, make copies of, or send files, tap and hold a 
file in the list. Then select the appropriate action from the pop-up menu.
Pocket Excel provides fundamental spreadsheet tools, such as formulas, 
functions, sorting, and filtering. To display the toolbar, tap Vi e w and tap 
To o l b a r. 
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84Using Companion Programs
If your workbook contains sensitive information, you can protect it with a 
password. To set a password, open the workbook, tap Edit, and then tap 
Password. Every time you open the workbook, you need to enter the 
password, so choose one that is easy for you to remember but difficult for 
others to guess.
Tips for Working in Pocket Excel
Use the following tips when working in large worksheets in Pocket Excel:
•Tap Vi e w and tap Full Screen to see as much of your worksheet as 
possible. To exit full-screen mode, tap Restore.
• Show and hide window elements. Tap Vi e w and then tap the 
elements that you want to show or hide.
• Freeze panes on a worksheet. First select the cell where you want to 
freeze panes. Tap Vi e w and tap Freeze Panes. You might want to 
freeze the top and leftmost panes in a worksheet to keep row and 
column labels visible as you scroll through a sheet.
• Split panes to view different areas of a large worksheet. Tap Vi e w and 
tap Split. Drag the split bar to where you want it. To remove the 
split, tap Vi e w and tap Remove Split.
• Show and hide rows and columns. To hide a row or column, select a 
cell in the row or column you want to hide. Tap Format, tap Row or 
Column, and then tap Hide. To show a hidden row or column, tap 
To o l s, tap Go To, and then type a reference that is in the hidden row 
or column. Then tap Format, tap Row or Column, and then tap 
Unhide.
For more information on using Pocket Excel, tap the Start button and tap 
Help. 
						

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MSN Messenger
With the MSN Messenger instant message program, you can:
•See who is online.
• Send and receive instant messages.
• Have instant message conversations with groups of contacts.
To use MSN Messenger, you must have a Microsoft Passport account or a 
Microsoft Exchange e-mail account. You must have a Passport to use MSN 
Messenger Service. If you have a Hotmail or MSN account, you already 
have a Passport. Once you have obtained either a Microsoft Passport or a 
Microsoft Exchange account, you are ready to set up your account.
 NOTE: Sign up for a Microsoft Passport account at 
www.passport.com. Get a free Microsoft Hotmail e-mail address at 
www.hotmail.com.
To switch to MSN Messenger, tap the Start button, tap Programs, and 
then tap MSN Messenger.
Setting Up 
Before you can connect, you must enter Passport or Exchange account 
information.
To set up an account and sign in:
1Ta p  t h e  Start button, tap Programs, and tap MSN Messenger.
2Ta p  Tools and tap Options.
3On the Accounts tab, enter your Passport or Exchange account 
information.
4To sign in, tap the sign-in screen and enter your e-mail address and 
password. 
						

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86Using Companion Programs
Working With Contacts
The MSN Messenger window shows all of your messenger contacts at a 
glance, divided into Online and Not Online categories. From this view, 
while connected, you can chat, send an e-mail, block the contact from 
chatting with you, or delete contacts from your list using the pop-up 
menu.
 NOTE: If you already use MSN Messenger on your computer, your 
contacts will show up on your device without having to be added.
To see others online without being seen, tap Tools, tap My Status, and tap 
Appear Offline.
If you block a contact, you will appear offline but remain on the blocked 
contacts list. To unblock a contact, tap and hold the contact, and then tap 
Unblock on the pop-up menu.
Chatting With Contacts
• Tap a contact name to open a chat window. Enter your message in 
the text entry area at the bottom of the screen or tap My Text to 
enter a preset message, and then tap Send. 
• To invite another contact to a multiuser chat, tap To o l s, tap Invite, 
and then tap the contact you want to invite.
• To switch back to the main window without closing a chat, tap the 
Contacts icon. To revert back to your chat window, tap Chats, and 
select the person with whom you were chatting.
• To know if the contact you are chatting with is responding, look for 
the message under the text entry area.
For more information on using MSN Messenger, tap the Start button and 
tap Help. 
						

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Using Companion Programs87
Windows® Media Player for 
Pocket PC
Use Windows Media Player for Pocket PC to play digital audio and video 
files that are stored on your device or on a network. To switch to Media 
Player for Pocket PC, tap the Start button, tap Programs, and then tap 
Windows Media.
Use Windows Media Player on your computer to copy digital audio and 
video files to your Pocket PC. You can play Windows Media and MP3 files 
on your Pocket PC.
For more information about using Windows Media Player for Pocket PC, 
tap the Start button and tap Help.
Microsoft Reader
Use Reader to read eBooks on your device. Download books to your 
computer from your favorite eBook Web site. Then use ActiveSync to 
copy the book files to your activated device. The books appear in the 
Reader Library. Tap the name of a book in the list to open it. 
With Reader, you can:
• Page through the book by using the up/down control on your device 
or by tapping the page number on each page.
• Annotate the book with highlighting, bookmarks, notes, and 
drawings.
• Search for text and look up definitions for words.
The Guidebook contains all the information you need to use the software. 
To open the Guidebook, tap Help on the Reader command bar. Or, on a 
book page, tap and hold the book title, and then tap Help on the pop-up 
menu.
To switch to Microsoft Reader, tap the Start button, tap Programs, and 
then tap Microsoft Reader. 
						

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88Using Companion Programs
Using the Library
The Library displays a list of all books stored on your device or storage 
card. To open the Library:
• On the Reader command bar, tap Library. 
• On a book page, tap the book title, and then tap Library on the pop-
up menu.
Reading a Book
Each book consists of a cover page, an optional table of contents, and the 
pages of the book. Navigation options are listed at the bottom of the cover 
page. 
book list scroll through list 
						

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Using Companion Programs89
The first time you open a book, you might want to go to the first page or 
to the table of contents, if there is one. Subsequently, whenever you open 
the book, you will be automatically taken to the last page read.
In addition to text, each book page includes a page number and book title. 
You can also page through a book by using the up/down control on your 
device.
Using Reader Features
Reading a book electronically gives you several options not available with 
paper books. The options are available from any book page.
previous/next page navigation 
options 
						

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90Using Companion Programs
Select text by dragging across the text on the page. Then tap an option on 
the pop-up menu:
•Search for Text — Tap Find on the pop-up menu to find text in a 
book. Enter the word that you want to search for and tap a Fin d 
option. Reader highlights text found on the page. To close Find, tap 
outside the box. To return to your original page, tap the title and tap 
Return on the pop-up menu.
•Copy Text — You can copy text from books that support this feature 
into any program that accepts text. On a book page, select the text 
you want to copy. Then tap Copy Text on the pop-up menu. The text 
can be pasted into the program of your choice.
•Bookmarks — When you add a bookmark to a book, a color-coded 
bookmark icon appears in the right margin. You can add multiple 
bookmarks to a book. From anywhere in the book, tap the bookmark 
icon to go to the bookmarked page.
•Highlights — When you highlight text, it appears with a colored 
background.
•Notes — When you attach a note to text, you enter the text in a note 
pad that appears on top of the book page. A note icon will display in 
the left margin. To show or hide the note, tap the icon.
•Drawings — When you add a drawing, a drawing icon appears in the 
lower-left corner of the page, and drawing tools appear across the 
bottom of the page. Draw by dragging your stylus.
• To see a list of a books annotations, including bookmarks, highlights, 
text notes, and drawings, tap Annotations Index on the book cover 
page. You can tap an entry in the list to go to the annotated page.