Dell Axim X5 400 Mhz Pocket PC Users Guide
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www.dell.com | support.dell.com Adjusting Settings51 • Power — Check the battery or charge status. Set the amount of time that the device can remain idle before it turns off. • Microphone — Adjust the microphone gain. • Regional Settings — View and change the formatting for regional settings, such as currency, time, and date. • Remove Programs — Remove programs from your device. For more information, see Adding and Removing Programs on page 73. • Screen — Adjust the screen if your device is not responding accurately to taps. • Switcher Bar — Adjust the settings of the Switcher Bar program launcher utility.
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5 SECTION 5 Using Microsoft® ActiveSync ® About ActiveSync Installing and Using ActiveSync
www.dell.com | support.dell.com 54Using Microsoft® ActiveSync® About ActiveSync You can synchronize the information on your computer with the information on your device with ActiveSync. Synchronization compares the data on your device with the data on your computer and updates both with the most recent information. For example: • Keep Microsoft Pocket Outlook data up-to-date by synchronizing your device with Microsoft Outlook data on your computer. • Synchronize Microsoft Word and Microsoft Excel files between your device and your computer. Your files are automatically converted to the correct format. NOTE: By default, ActiveSync does not automatically synchronize all types of information. You can change ActiveSync options to synchronize specific types of information. With ActiveSync, you can also: • Back up and restore your device data. • Copy (rather than synchronize) files between your device and your computer. • Select a synchronization mode to control when synchronization occurs. For example, you can synchronize continuously or only when you select the synchronize command. • Select which information types are synchronized and control how much data is synchronized. For example, you can choose how many weeks of past appointments you want synchronized. Before you begin synchronization, install ActiveSync on your computer using the Dell™ Companion CD. ActiveSync is already installed on your device. NOTICE: Ensure that your device is not connected to the computer before you install ActiveSync.
www.dell.com | support.dell.com Using Microsoft® ActiveSync®55 Installing and Using ActiveSync To i n s t a l l A c t i v e S y n c : 1Insert the Dell Companion CD. 2Click the yellow triangle to access the main menu. 3Click Start Here. 4Click Install ActiveSync and follow the instructions on the screen. After the installation is complete, the ActiveSync Setup Wizard helps you to connect your device to your computer, set up a partnership so that you can synchronize information between your device and your computer, and customize your synchronization settings. Your first synchronization process automatically begins when you complete the wizard. During your first synchronization, information that was stored in Outlook on your computer is copied to Calendar, Contacts, and Tasks on your device. After you set up ActiveSync and complete the first synchronization process, you can initiate synchronization from your device. To switch to ActiveSync on your device, tap the Start button and tap ActiveSync. If you have a wireless LAN card, you can synchronize remotely from your device. To find information on using ActiveSync on your device, open ActiveSync on your device, tap the Start button, and then tap Help. To find information on using ActiveSync on your computer, open ActiveSync on your computer, and click Help→ Microsoft ActiveSync Help.
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6 SECTION 6 Scheduling and Communicating About Microsoft® Pocket Outlook Calendar Contacts Ta s k s Notes Inbox Notifications
www.dell.com | support.dell.com 58Scheduling and Communicating About Microsoft® Pocket Outlook Pocket Outlook includes Calendar, Contacts, Tasks, Inbox, and Notes. You can use these programs individually or together. For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox. Using Microsoft ActiveSync ®, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your computer with your device. You can also synchronize this information directly with an Exchange server. Each time you synchronize, ActiveSync compares the changes you made on your device and computer or server and updates both computers with the latest information. For information on using ActiveSync, see ActiveSync Help on your computer. You can switch to any of the following programs through the Start menu. Calendar Use Calendar to schedule appointments, including meetings and other events. You can check your appointments in one of several views (Agenda, Day, Week, Month, and Year) and easily switch views by using the Vi e w menu. Tap the today icon to view the current date.
www.dell.com | support.dell.com Scheduling and Communicating59 NOTE: To customize Calendar, such as changing the first day of the week, tap To o l s and tap Options. To create an appointment: 1In the Day or Week view, tap the desired date and time for the appointment. 2Ta p New. 3Tap a field to select it, and enter a description and a location using the input panel. 4If necessary, tap the date and time to change them. today icon view menu input panel icon
www.dell.com | support.dell.com 60Scheduling and Communicating 5To see all available fields, tap the input panel icon to hide it. Enter the remaining information, if necessary. 6To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see Notes on page 64. 7When you have finished entering information, tap OK to return to the calendar. To receive a notification for an appointment, select Remind me in the appointment settings. You can configure notifications through the Sounds & Notifications icon. For more information, see Notifications on page 72. Using the Summary Screen When you tap an appointment in Calendar, a summary screen displays. To change the appointment, tap Edit. Creating Meeting Requests You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request is automatically created when you synchronize Inbox or when you connect to your e-mail server. To set how you want meeting requests sent, tap To o l s and tap Options. If you send and receive e-mail messages through ActiveSync, select ActiveSync. To schedule a meeting: 1Create an appointment. 2On the Appointment tab, tap the input panel to hide it, and then tap Attendees. The Attendees field lists the e-mail addresses that you have entered in Contacts. 3Select the meeting attendees. The meeting notice is created automatically and placed in the Outbox folder.