Dell Axim X5 400 Mhz Pocket PC Users Guide

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Scheduling and Communicating71
5Ta p  Send when you have finished the message. 
If you are working offline, the message is moved to the Outbox folder 
and will be sent the next time you connect.
If you are sending an SMS message and want to know if it was received, 
tap Edit→ Options, and then select Request SMS text message delivery 
notification before sending the message.
Managing E-Mail Messages and Folders
By default, messages are displayed in one of five folders for each service 
you have created: Inbox, Deleted Items, Drafts, Outbox, or Sent Items. 
The Deleted Items folder contains messages that have been deleted on 
the device. The behavior of the Deleted Items and Sent Items folders 
depends on the options you have selected.To change the options, tap 
To o l s in the message list and tap Options. On the Message tab, select 
your options.
To create a new folder, tap To o l s, and tap Manage Folders. To move a 
message to another folder, tap and hold the message in the message list 
and tap Move to on the pop-up menu.
Folder Behavior With a Direct Connection to an E-Mail Server
The behavior of the folders you create depends on whether you use 
ActiveSync, SMS, POP3, or IMAP4. 
•If you use ActiveSync, e-mail messages in the Inbox folder in Outlook 
are automatically synchronized with your device. You can select to 
synchronize additional folders by designating them for ActiveSync. 
The folders you create and the messages you move are then mirrored 
on the server. For example, if you move messages from the Inbox 
folder to a folder named Fami ly, and you have designated Famil y for 
synchronization, the server creates a copy of the Fa m i l y folder and 
copies the messages into that folder. You can then read the messages 
while away from your computer.
•If you use SMS, e-mail messages are stored in the Inbox folder.  
						

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72Scheduling and Communicating
•If you use POP3 and you move e-mail messages to a folder you created, 
the link is broken between the messages on the device and their 
copies on the e-mail server. The next time you connect, the e-mail 
server will detect that the messages are missing from the device 
Inbox and delete them from the server. This prevents you from 
having duplicate copies of a message. However, you will no longer 
have access to messages that you move to folders created from 
anywhere except the device. 
•If you use IMAP4, the folders you create and the e-mail messages you 
move are mirrored on the server. Therefore, messages are available to 
you any time you connect to your e-mail server, whether it is from 
your device or computer. This synchronization of folders occurs 
whenever you connect to the server, create new folders, or 
rename/delete folders when connected. 
Notifications
You can set your device to remind you when you have something to do. 
For example, if you have set up an appointment in Calendar, a task with a 
due date in Tasks, or an alarm in Clock, you are notified in one of the 
following ways:
• A message box appears on the screen.
• A sound, which you can specify, is played.
• A light flashes on your device. 
To configure the reminders and sounds for your device, tap the Start 
button and tap Settings. In the Pe r s on a l tab, tap Sounds & Notifications. 
The options you select apply for all programs on your device. 
						

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SECTION 7
Adding and 
Removing Programs
Adding Programs Using Microsoft® ActiveSync®
Downloading Programs From the Internet
Adding a Program to the Start Menu
Removing Programs 
						

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74Adding and Removing Programs
Programs that were already installed when you received your device are 
stored in ROM. You cannot remove these programs, and you never 
accidentally lose ROM contents. ROM programs can be updated using 
installation programs with the *.xip extension. You can save data to either 
ROM or RAM. 
You can install any program created for your device as long as your device 
has sufficient memory. The most popular place to find software for your 
device is on the Microsoft Pocket PC website: 
www.microsoft.com/mobile/pocketpc.
Adding Programs Using Microsoft® 
ActiveSync
®
You need to install the appropriate software for your device on your 
computer before installing software on your device. See Using Microsoft® 
ActiveSync® on page 53 for more information.
1Determine your device and processor type so that you know which 
version of the software to install:
aTa p  t h e  Start button and tap Settings. 
bOn the System tab, tap About. 
cFrom the Ve r s i o n tab, record the processor information. 
2Download the software to your computer (or insert the CD or floppy 
disk that contains the software into your computer). You may see a 
single *.xip, *.exe, or *.zip file, a Setup.exe file, or several versions of 
files for different device types and processors. Ensure that you select 
the program designed for the Pocket PC and your device processor 
type.
3Read any installation instructions, readme files, or documentation 
that comes with the program. Many programs provide special 
installation instructions.
4Connect your device to your computer. 
						

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Adding and Removing Programs75
5Double-click the *.exe file.
If the file is an installer file, the installation wizard will begin. Follow 
the directions on the screen. Once the software has been installed on 
your computer, the installer will automatically transfer the software 
to your device. 
If the file is not an installer file, you will receive an error message 
stating that the program is valid but that it is designed for a different 
type of computer. You will need to move this file to your device. If 
you cannot find any installation instructions for the program in the 
readme file or documentation, use ActiveSync Explore to copy the 
program file to the Program Files folder on your device. For more 
information on copying files using ActiveSync, see ActiveSync Help. 
To open a program after the installation is complete, tap the Start button, 
tap Programs, and then tap the program icon.
Downloading Programs From the 
Internet
1Determine your device and processor type so that you know which 
version of the software to install:
aTa p  t h e  Start button and tap Settings. 
bOn the System tab, tap About. 
cFrom the Ve r s i o n tab, record the processor information. 
2Using Pocket Internet Explorer, download the program to your 
device. You may see a single *.xip, *.exe or *.zip file, a Setup.exe file, 
or several versions of files for different device types and processors. 
Ensure that you select the program designed for the Pocket PC and 
your device processor type.
3Read any installation instructions, readme files, or documentation 
that comes with the program. Many programs provide special 
installation instructions. 
						

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76Adding and Removing Programs
4Tap the file, such as a *.xip or *.exe file. The installation wizard will 
begin. Follow the directions on the screen.
Adding a Program to the Start Menu
1Ta p  t h e  Start button and tap Settings.
2Ta p  Menus, tap the Start Menu tab, and then tap the check box for 
the program.
If the program is not listed, you can either use File Explorer on the 
device to move the program to the Start Menu folder, or use 
ActiveSync on the computer to create a shortcut to the program and 
place the shortcut in the Start Menu folder.
Using File Explorer on the Device
1Ta p  t h e  Start button, tap Programs, and tap File Explorer.
2Locate the program. Tap the folder list (labeled My Documents by 
default) and then tap My Device to see a list of all folders on the 
device. 
3Tap and hold the program name and tap Cut on the pop-up menu. 
4Open the Start Menu folder located in the Windows® folder.
5Tap and hold a blank area of the window, and tap Pa s t e on the pop-
up menu. 
The program now appears on the Start menu. For more information on 
using File Explorer, see Finding and Organizing Information on page 35.
Using ActiveSync on the Computer
Use Explorer in ActiveSync to explore your device files and locate the 
program. Right-click the program and click Create Shortcut. Move the 
shortcut to the Start Menu folder in the Windows folder. The shortcut 
now appears on the Start menu. For more information, see ActiveSync 
Help. 
						

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Adding and Removing Programs77
Removing Programs
1Ta p  t h e  Start button and tap Settings. 
2Ta p  t h e  System tab and tap Remove Programs.
If the program does not appear in the list of installed programs, use 
File Explorer on your device to locate the program.
3Tap and hold the name of the program, and tap Delete on the pop-
up menu. 
						

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78Adding and Removing Programs 
						

							8
SECTION 8
Using Companion 
Programs
Microsoft® Pocket Word
Pocket Excel
MSN Messenger
Windows
® Media Player for Pocket PC
Microsoft Reader 
						

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80Using Companion Programs
The companion programs include Microsoft Pocket Word, Microsoft 
Pocket Excel, Microsoft Money, Windows Media Player for Pocket PC, 
and Microsoft Reader. 
To switch to a companion program on your device, tap the Start button, 
tap Programs, and then tap the program name.
Microsoft® Pocket Word
Pocket Word works with Microsoft Word on your computer to give you 
easy access to copies of your documents. You can create new documents 
on your device, or you can copy documents from your computer to your 
device. Synchronize documents between your computer and your device 
so that you have the most up-to-date content in both locations.
Use Pocket Word to create documents, such as letters, meeting minutes, 
and travel reports. To create a new file:
1Ta p  t h e  Start button, tap Programs, and then tap Poc k e t  Wor d.
2Ta p  New. 
A blank document appears. Or, if you selected a template for new 
documents in the Options dialog box, the template appears with 
appropriate text and formatting already provided.