DELL 1235cn User Manual

							11| Introduction
introduction
These are the main compon ents of your printer:
This chapter includes:
• Printer overview
• Control panel overview
• Understanding the Status LED
• Acknowledging the status of the toner cartridge • Menu overview
• Supplied software
• Printer driver features
PRINTER OVERVIEW
Front view
Rear view
1Document width guides9Document output tray
2ADF10USB connector
3Control panel11Toner cartridge
4Output support12Imaging unit
5Front cover13Waste toner container
6Front cover handle14Scanner lid
7Tray 115Scanner glass
8Document input tray16Scan unit
1Extension telephone socket 
(EXT)5Handle
2Telephone line socket6Power receptacle
3Network port7Rear cover
4USB port8Power switch
 
						

							Introduction |12
CONTROL PANEL OVERVIEW
Dell 1235cn
1ID Copy You can copy both sides of an ID card (e.g., 
drivers license) to a single side of paper. See ID 
card copying on page 31.
2Direct USBAllows you to directly print files stored on a USB 
Memory device when it is inserted into the USB 
connector on the front of your printer. See About 
USB memory on page 46.
3Display
Shows the current status and prompts during an 
operation.
4Toner colorsThe toner colors shown below the LCD display 
co-works with the display messages. See Status 
LED with the toner cartridge messages. See 
Acknowledging the status of the toner 
cartridge on page 13.
5Status
Shows the status of your printer. See 
Understanding the Status LED on page 13.
6Fax
Activates Fax mode.
7CopyActivates Copy mode.
8Scan/EmailActivates Scan mode.
9MenuEnters Menu mode and scrolls through the 
available menus.
10OK
Confirms the selection on the screen.
11BackSends you back to the upper menu level.
12Left/right arrow Scroll through the options available in the 
selected menu, and increase or decrease values. 
When entering characters, use right key to add 
empty space.
13Number keypad
Dials a number or enters alphanumeric 
characters. See Keypad letters and 
numbers on page 21.
14Address Book
Allows you to search for stored email addresses.
15Redial/PauseIn ready mode, redials the last number, or in Edit 
mode, inserts a pause into a fax number.
16On Hook Dial
Engages the telephone line.
17Stop/ClearStops an operation at any time. In ready mode, 
clears/cancels the copy options, such as the 
darkness, the document type setting, the copy 
size, and the number of copies. 
18Black Start
Starts a job in Black and White mode.
19Color StartStarts a job in Color mode.
• All illustrations on this user’s guide may differ from your printer 
depending on its options or models.
• The surface of the output tray may become hot if you print a large  number of pages at once. Ensure that you do not touch the 
surface, and do not allow children near it.
 
						

							Introduction |13
UNDERSTANDING THE STATUS LED
The color of the  Status LED indicates the prin ters current status.
ACKNOWLEDGING THE STATUS OF THE 
TONER CARTRIDGE
The status of toner cartridges is indicated by the  Status LED and the LCD 
display. If the toner cartridge is low or needs to be replaced, the  Status LED 
turns red and the display shows t he message. However the arrow mark 
shows which color toner is of concern or needs replacement with a new 
cartridge. 
Example: 
The above example shows the yellow cartridge status indicated by the 
arrow. Check the message to find out what the problem is and how to solve 
it. See Understanding display messages on page 62 for more information 
on error messages.
STATUSDESCRIPTION
Off • The printer is powered off-line.
• The printer is in power save mode. When data 
is received, or any button is pressed, it 
switches to on-line automatically.
GreenBlinking • When the green LED blinks slowly, the printer 
is receiving data from the computer.
• When the green LED blinks rapidly, the printer  is printing data. 
On • The printer is powered on and can be used.
RedBlinking• A minor error has occurred and the printer is 
waiting for the error to be cleared. Check the 
display message, and solve the problem 
referring to Understanding display 
messages on page 62. 
• The toner cartridge is low. Order a new toner  cartridge, see Orderin g supplies on page 71. 
You can temporarily improve print quality by 
redistributing the toner. See Replacing the 
toner cartridge on page 53.
On • A problem has occurred such as a paper jam, 
cover is open or no paper in the tray, so that 
the printer cannot continue the job. Check the 
message on the display, and see 
Understanding display messages on 
page 62 to solve the problem.
• The toner cartridge is empty, exhausted, or  needs to be changed. See Understanding 
display messages on page 62.
Always check the message on the display to solve the problem. The 
instruction in the Troubleshooting section will guide you to operate the 
printer properly. See Understanding display messages on page 62 
for more in formation.
 
						

							14| Introduction
MENU OVERVIEW
The control panel provides access to various menus to set up the  printer or use the printer’s functions. These menus can be acc essed by pressing Menu. Refer to 
the following diagram.
Some menus may not appear in the display depending on options or  models. If so, it is not applicable to your printer. 
.
Fax Feature
Darkness
Resolution
Multi Send
Delay Send
Priority Send
Forward
Secure Receive
Add Page
Cancel Job
Fax Setup
Sending
Redial Times
Redial Term
Prefix Dial
ECM Mode
Send Report
Image TCR
Dial Mode 
Receiving Receive Mode
Ring to Answer
Fax Setup
(Continued)
Stamp RCV Name
RCV Start Code
Auto Reduction
Discard Size
Junk Fax Setup
DRPD Mode
Change Default
Resolution
Darkness
Auto Report
Copy Feature
Reduce/Enlarge
Darkness
Original Type
Layout
Adjust Bkgd.
Gray Enhance
Copy Setup
Change Default
Copies
Copy Collation
Reduce/Enlarge
Darkness
Original Type
Scan Feature
USB featureScan Size
Original Type
Resolution
Scan Color
Scan Format
E-mail Feature
Scan Size
Original Type
Resolution
Scan Color
Scan Setup
Change DefaultUSB Default
E-mail Default
System Setup(Continued)
Report All Report
Configuration
Supplies Info
Address Book
Send Report
Sent Report
Fax RCV Report
Schedule Jobs
JunkFax Report
Network Info.
User Auth List
Maintenance CLR Empty Msg
Supplies Life
Color
Serial Number
System Setup(Continued)
Clear Setting All Settings
Fax Setup
Copy Setup
Scan Setup
System Setup
Network Setup
Address Book
Sent Report
Fax RCV Report
Network
TCP/IP
Ethernet Speed
Clear Setting
Network Info
System Setup
Machine Setup Machine ID
Machine Fax No.
Date & Time
Clock Mode
Language
Default Mode
Power Save
Timeout
Altitude Adj.
Auto Continue
Import Setting
Export Setting
Paper Setup Paper Size
Paper Type
Sound/Volume Key Sound
Alarm Sound
Speaker
Ringer
 
						

							Introduction |15
SUPPLIED SOFTWARE
You must install the printer software using the supplied CD to use your 
printer as a printer and a scanner, after you have set up your printer and 
connected it to your computer. The  CD provides you with the following 
software.
PRINTER DRIVER FEATURES
Your printer drivers support the following standard features:
• Paper orientation, size, source and media type selection
• Number of copies
In addition, you can use various spec ial printing features. The following 
table shows a general overview of f eatures supported by your printer 
drivers:
Printer driver 
CDCONTENTS
Printer 
software CDWindows •Printer driver: Use this driver to take full 
advantage of your printer’s features.
•
Scanner driver: TWAIN and Windows 
Image Acquisition (WIA) drivers are 
available for scanning documents on 
your printer.
•
SmarThrua: This is the accompanying 
Windows-based software for your 
multifunctional printer. 
•
Dell Toner Management System™: 
Displays the status of the printer and the 
name of the job when  you send a job to 
print. The Dell Toner Management 
System™ window also displays the level 
of toner remaining and allows you to 
order replacement  toner cartridges.
•
Printer Setting Utility: This program 
allows you to set up printer’s other 
options from your computer desktop.
•
Firmware Update Utility: This program 
helps you to update printer’s firmware.
•
SetIP: Use this program to set your 
printer’s T
CP/IP addresses.
a. Allows you to edit a scanned image in many ways using a powerful image  editor and to send the image by emai l. You can also open another image 
editor program, like Adobe® Photoshop® , from SmarThru. For details, see 
the onscreen help supplied on the SmarThru program.
Macintosh• Printer driver : Use this driver to take 
full advantage of your printer’s 
features.
• Scanner driver : TWAIN driver is 
available for scanning documents on 
your printer.
•
Printer Setting Utility: This program 
allows you to set up printer’s other 
options from your computer desktop.
FEATUREWINDOWSMACINTOSH
Color mode OO
Printer quality optionOO
Poster printingOX
Multiple pages per sheet 
(N-up)OO
Fit to page printing
O
Oa
a. This feature is support ed only MAC OS X 10.4 ~ 10.5.
Scale printing OO
WatermarkOX
OverlayOX
 
						

							16 |Getting started
getting started
This chapter gives you step-by-step in structions for setting up the printer.
This chapter includes:
• Setting up the hardware
• System requirements • Setting up the network
• Printers basic settings
SETTING UP THE HARDWARE
This section shows the steps to set up the hardware which is explained in 
the 
Quick Install Guide . Ensure you read Quick Install Guide  and complete 
following steps.
1. Select a stable location. 
Select a level, stable place with adeq uate space for air circulation. Allow 
extra space to open covers and trays. 
The area should be well-ventilated and  away from direct sunlight or 
sources of heat, cold, and humidity.  Do not set the printer close to the 
edge of your desk or table.
 
Printing is suitable for altitudes under 1,000 m (3,281 ft.). Refer to the 
altitude setting to optimize your  printing. See Altitude adjustment on 
page 20 for more information.
Select a flat, stable surface so that  the printer is not inclined greater than 
2 mm (0.08 inch). Otherwise, pr inting quality may be affected.
2. Unpack the printer and check all the enclosed items.
3. Remove the tape holding the printer tightly.
4. Load paper. 5.
Ensure that all the cables are connected to the printer. 
6. Turn the printer on. 
When you move the printer, do not tilt or turn it upside down. 
Otherwise, the inside of the printe r may be contaminated by toner, 
which can damage the printer or result in bad print quality.
 
						

							Getting started |17
SYSTEM REQUIREMENTS
Before you begi n, ensure that your  system meets the following 
requirements:
Microsoft® Windows®
Your printer supports the following Windows operating systems.
Macintosh
OPERATING 
SYSTEM
REQUIREMENT (RECOMMENDED)
CPURAMFREE HDD SPACE
Windows 
2000 Intel® Pentinum® II 400 
MHz (Intel Pentium III 933 
MHz) 128
 MB 
(256  MB) 600 MB
Windows XP
Intel Pentium III 933 MHz 
(Intel Pentium IV 1 GHz) 128 MB 
(256 MB)1.5 GB
Windows 
Server 2003  Intel Pentium III 933 MHz 
(Intel Pentium IV 1 GHz)
128 MB 
(512 MB)1.25 GB to 
2 GB
Windows 
Vista
®
Intel Pentium IV 3 GHz 512 MB 
(1024 MB)15 GB
Windows 
Server 2008 Intel Pentium IV 1 GHz 
(Intel Pentium IV 2 GHz)
512 MB 
(2048 MB)10 GB
• Internet Explorer 
6.0 or higher is the minimum requirement for all 
Windows operating systems.
• Software installation can be only be performed by users with  Administrator rights.
• Windows Terminal Service is compatable with this printer.
OPERATING 
SYSTEM
REQUIREMENT (RECOMMENDED)
CPURAMFREE HDD 
SPACE
Mac OS X 
10.3 ~ 10.4 • Intel Processor
• Power PC G4/G5 • 128 MB for a 
Power-PC 
based Mac 
(512 MB).
• 512 MB for an 
Intel-based Mac 
(1 GB) 1 GB
Mac OS X 10.5
• Intel Processor
• 867 MHz or 
faster Power PC 
G4 /G5 512 MB (1 GB) 1 GB
 
						

							18 |Getting started
SETTING UP THE NETWORK
You need to set up the network protocols on the printer to use it in the
network environment. You can set up the basic network settings through the
printers control panel.
Supported operation environments
The following table shows the networ k environments supported by the 
printer:
Configuring network protocol via the printer
To set up TCP/IP network parameters:
1. Ensure your printer is connected to  the network with an RJ-45 Ethernet 
cable.
2. Ensure you have turned on the printer.
3. Press  Menu on the control panel, until you see  Network on the bottom 
line of the display and press OK .
4. Press the left/right arrow until  TCP/IP appears and press  OK.
5. Press the left/right arrow until  Static appears and press  OK.
6. Press the left/right arrow until  IP Address appears and press OK .
Enter a byte between 0 and 255 using the number keypad and press the 
left/right arrow to  move between bytes.
Repeat this to complete the address  from the 1st byte to the 4th byte.
7. When you have finished, press OK .
Repeat steps 6 and 7 to configure t he other TCP/IP parameters: subnet 
mask and gateway address.
Using the SetIP program
This program is for the network IP se tting using the MAC address which is 
the hardware serial number of the ne twork printer card or interface. 
Especially, it helps the network administrator set several network IPs at the 
same time.
 
Installing the program
1. Insert the driver CD provided al ong with your machine. When the 
driver CD runs automatic ally, close the window.
2. Start Windows Explorer and open the X drive. (X represents your 
CDROM drive.)
3. Double-click  Application > SetIP.
4. Double-click  Setup.exe to install this program.
5. Click  OK.
If necessary, select a language from the drop-down list.
6. Follow the instructions in the wi ndow and complete the installation.
Setting network values
1.Print the printer’s network configuration report to find your printer’s 
MAC address. See Printing reports on page 49.
2. From the Windows  Start menu, select  All Programs  →  Dell  →  Dell 
printers  →  Dell 1235cn Color Laser MFP  →  SetIP.
3. Click   to open the TCP/IP configuration window.
4. Enter the network cards MAC address, IP address, subnet mask, 
default gateway, and then click  Apply.
5. Click  OK. The printer prints the network information. Confirm that the 
settings are correct.
6. Click  Exit.
Installing the driver software
You have to install the printer software for printing. The software includes 
drivers, applications, and other us er friendly programs. The following 
procedure is based on Windows XP. If  you use Macintosh operating system, 
see the Software section.
ITEMREQUIREMENTS
Network interface • Ethernet 10/100 Base-TX
Network operating system • Windows 2000/XP/2003/Vista
• MAC OS 10.3 ~ 10.5
Network protocols •TCP/IP
• Standard TCP/IP
•LPR
• IPP/HTTP
• Bonjour
• DHCP
•BOOTP
If you are in a non-static IP addre ss environment and need to setup a
DHCP network protocol, go to the  http://developer.apple.com/
networking/bonjour/download/ , select the program Bonjour for
Windows compatible with your computers operating system, and 
install the program. This program will allow you to fix the network 
parameter automatically. Follow the instruction in the installation 
window.
Contact the network ad ministrator if you are not sure how to 
configure.
You can also set up the network settings through the network 
administration programs.
• Embedded Web Service: Web server embedded on your 
network print server, which allows you to:
- Configure the network parameters necessary for the printer to 
connect to various network environments.
- Customize printer settings.
• SetIP: Utility program that allows you to select a network 
interface and manually configur e the IP addresses for use with 
the TCP/IP protocol. See Using the SetIP program on page 18.
• You can only use SetIP program when your printer is connected to  a network.
• The following procedure is based on Windows XP.
When you enter the MAC addre ss, enter it without colon(:).
• The following procedure is applicable when the printer is being 
used as a network printer. If you want to connect your printer with a 
USB cable, refer to  Software section.
• The procedure and popup window which appear during the  installation may differ depending on the operating system, the 
printer feature, or the interface in use.
 
						

							Getting started |19
1.Connect the network cable to your printer.
2. Ensure that the network setup for your  printer is completed. See Setting 
up the network on page 18. All applicat ions should be closed on your 
computer before beginning installation.
3. Insert the Printer Software CD into your CD drive. 
The CD should automatically run, and an installation window appears.
If the installation window does not appear, click  Start →  Run . Type 
X:\Setup.exe , replacing “X” with the letter  which represents your CD 
drive and click  OK.
If you are running Windows Vista, click  Start →  All Programs  →  
Accessories  →  Run , and type  X:\Setup.exe .
If the  AutoPlay  window appears, click  Run Setup.exe in Install or  run 
program  field, and click  Continue in the User Account Control 
window.
4. Click  Next.
• The window shown above may differ slightly, if you are reinstalling  the driver.
5. Select  Typical installation for a network printer , and then click Next. 6.
The list of printers available on th e network appears. Select the printer 
you want to install from the list and then click  Next.
• If you do not see your printer on t he list, click Update to refresh the 
list, or select  Add TCP/IP Port  to add your printer to the network. To 
add the printer to the network, enter the port name and the IP 
address for the printer.
• To find a shared network printer (UNC Path), select  Shared Printer 
[UNC]  and enter the shared name manually or find a shared printer 
by clicking the  Browse button.
7. After the installation is complete, a window appears asking you to print a 
test page. If you wish to do so, select the corresponding checkbox(es) 
and click  Finish.
If you are not sure of the IP address, contact your network
administrator or print network information. See Printing 
reports on page 49.
• If your printer does not work prop erly after the installation, try 
to reinstall the printer driver. See  Software section for more 
information.
• During the printer driver installation process, the driver installer  detects the location information  for your operating system and 
sets the default paper size for your printer. If you use a 
different Windows location, you must change the paper size to 
match the paper you usually use. Go to printer properties to 
change the paper size after installation is complete.
 
						

							20 |Getting started
PRINTERS BASIC SETTINGS
After installation is complete, you ma y want to set the printers default 
settings. Refer to the next section if you would like to set or change values.
Altitude adjustment
The print quality is affected by atmospheric pressure, which is determined 
by the height of the printer above sea level. The following information will 
guide you on how to set your printer for the best print quality or best quality 
of print.
Before you set the altitude value, fi nd the altitude where you are using the 
printer.
1. Click  Start →  All Programs  →  Dell  →  Dell Printers  →  Dell 1235cn 
Color Laser MFP  →  Printer Setting Utility .
You can also click Printer Setting Utility on the status bar in Mac OS X.
2. Click  Setting  → Altitude Adjustment . Select the appropriate value 
from the dropdown list, and then click  Apply.
Changing the display language
To change the display language in the control panel:
1.Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Language appears and press OK .
4. Press the left/right arrow until the language you want appears and press 
OK.
5. Press  Stop/Clear to return to ready mode.   
Setting the date and time 
The current date and time are shown on the display when your printer is on 
and ready to work. All of your faxes  will have the date and time printed on 
them.
1. Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Date & Time appears and press  OK.
4. Enter the correct time and date using the number keypad. 
Month = 01 to 12
Day     = 01 to 31
Year    = requires four digits
Hour    = 01 to 12 (12-hour mode) 
              
 00 to 23 (24-hour mode)
Minute = 00 to 59
   
You can also use the left/right arrow to move the cursor under the 
digit you want to correct and enter a new number.
5. To select  AM or PM  for 12-hour format, press the 
*or # button or any 
number button.
When the cursor is not under the AM  or PM indicator, pressing the 
*or # 
button immediately moves the cursor to the indicator.
You can change the clock mode to 24-hour format (e.g. 01:00 PM as 
13:00). For details, see next section (Changing the clock mode).
6. Press  OK to save the time and date. 
When you enter a wrong number,  Out of Range appears and the printer 
does not proceed to the next step. If  this happens, re-enter the correct 
number.
7. Press  Stop/Clear  to return to ready mode.
Changing the clock mode
You can set your printer to display the current time in eit her a 12-hour or 24-
hour format.
1. Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Clock Mode appears and press  OK. 
4. Press the left/right arrow to select the other mode and press  OK.
5. Press 
Stop/Clear to return to ready mode.
Changing the default mode 
Your printer is preset to Copy m ode. You can switch this default mode 
between Fax mode and Copy mode.
1. Press  Menu until System Setup appears on the bottom line of the 
display and press  OK.
2. Press  OK when  Machine Setup  appears.
3. Press the left/right arrow until  Default Mode appears and press  OK.
4. Press the left/right arrow until the  default mode you want appears and 
press  OK.
5. Press  Stop/Clear  to return to ready mode.
Setting sounds
You can control the following sounds:
• Key Sound: Turns the key sound on or off. With this option set to  On
, a 
tone sounds each time a key is pressed.
1 Normal
2High 1
3High 2
4High 3 
If your printer is connected to a network,  Embedded Web Service 
screen appears automatically. Click  Machine Settings →  Setup  
(or  Machine Setup ) →  Adj.. Select the appropriate altitude value, 
and then click  Apply.
0
The date format may differ from country to country