DELL 1235cn User Manual
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Installing Printer Software in Windows 9 TIP: If you want to set a specific IP address on a specific network printer, click the Set IP Address button. The Set IP Address window appear s. Do as follows: a. Select a printer to be set with a specific IP address from the list. b. Configure an IP address, su bnet mask, and gateway for the printer manually and click Configure to set the specific IP address for the network printer. c. Click Next. 6Select the components to be installed. After selecting the components, the following wind ow appears. You can also change the printer name, set the printer to be shared on the network, set the printer as the default printer, and change the port name of each printer. Click Next. To install this software on a server, select the Setting up this printer on a server checkbox. 7After the installation is finished, a window appears asking you to print a test page appears. If you wish to do so, select the corresponding checkbox(es) and click Finish. NOTE: After setup is complete, if your printer driver does not work properly, reinstall the printer driver. See “Reinstalling Printer Software” on page 9. Reinstalling Printer Software You can reinstall the software if installation fails. 1Start Windows. 2From the Start menu select Programs or All Programs → Dell → Dell Printers → your printer driver name → Maintenance. 3Select Repair and click Next. 4The list of printers available on the local or network appears. Select the printer you want to install from the list and then click Next. • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to the network. To add the printer to the network, enter the port name and the IP address for the printer. • To find a shared network printer (UNC Path), select Shared Printer [UNC] and enter the shared name manually or find a shared printer by clicking the Browse button. You will see a component list so that you can reinstall any item individually.
Installing Printer Software in Windows 10 NOTE: If your printer is not already connected to the computer, the following window will appear. • After connecting the printer, click Next. • If you do not want to connect the printer at this time, click Next, and No on the following screen. Then the installation will start and a test page will not be printed at the end of the installation. • The reinstallation window that appears in this User’s Guide may differ depending on the printer and interface in use. 5Select the components you wa nt to reinstall and click Next. If you installed the printer software for local printing and you select your printer driver name, the window asking you to print a test page appears. Do as follows: a. To print a test page, select the check box and click Next. b. If the test page prints out correctly, click Yes. If it does not, click No to reprint it. 6When the reinstallation is done, click Finish. Removing Printer Software 1Start Windows. 2From the Start menu select Programs or All Programs → Dell → Dell Printers → your printer driver name → Maintenance. 3Select Remove and click Next. You will see a component list so that you can remove any item individually. 4Select the components you want to remove and then click Next. 5When your computer asks you to confirm your selection, click Yes. The selected driver and all of its components are removed from your computer. 6After the software is removed, click Finish.
Basic Printing 11 2Basic Printing this chapter explains the printing options and common printing tasks in windows. This chapter includes: • Printing a Document • Printing to a file (PRN) •Printer Settings- Layout Tab - Paper Tab - Graphic Tab - Other Options Tab - About Tab - Using a Favorite Setting - Using Help Printing a Document NOTES: • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in the Getting started chaper. • If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD. • When you select an option in printer properties, you may see an exclamation mark or mark. An exclamation mark means you can select that certain option but it is not recommended, and mark means you cannot select that option due to the printer’s setting or environment. The following procedure describes the general steps required for printing from various Window s applications. The exact steps for printing a document may vary depending on the application program you are using. See the User’s Guide of your software application for the exact printing procedure. 1Open the document you want to print. 2Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application. The basic print settings are selected within the Print window. These settings include the number of copies and print range. 3Select your printer driver from the Name drop-down list. To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window. For details, see “Printer Settings” on page 12. If you see Setup, Printer, or Options in your Print window, click it instead. Then click Properties on the next screen. Click OK to close the printer properties window. 4To start the print job, click OK or Print in the Print window. Make sure that your printer is selected.
Basic Printing 12 Printing to a file (PRN) You will sometimes need to save the print data as a file for your purpose. To create a file: 1Check the Print to file box in the Print window. 2Click Print. 3Enter the folder name and assign a name of the file and then click OK. Printer Settings You can use the printer properties window, which allows you to access all of the printer options you need when using your printer. When the printer properties are displayed, you can review and change the settings needed for your print job. Your printer properties window may differ, depending on your operating system. This Software User’s Guide shows the Properties window for Windows XP. Yo u r p r i n t e r d r i v e r Properties window that appears in this User’s Guide may differ depending on the printer in use. NOTES: • Most Windows applications will override settings you specify in the printer driver. Change all print settings available in the software application first, and change any remaining settings using the printer driver. • The settings you change remain in effect only while you are using the current program. To make your changes permanent , make them in the Printers folder. • The following procedure is for Windows XP. For other Windows operating systems, see the corresponding Windows Users Guide or online help. 1. Click the Windows Start button. 2. Select Printers and Faxes. 3. Select your printer driver icon . 4. Right-click on the printer driver icon and select Printing Preferences. 5. Change the settings on each tab, click OK.
Basic Printing 13 Layout Tab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side, Poster Printing, and Booklet Printing . See “Printing a Document” on page 11 for more information on accessing printer properties. Paper Orientation Paper Orientation allows you to select the direction in which information is printed on a page. • Portrait prints across the width of the page, letter style. • Landscape prints across the length of the page, spreadsheet style. • Rotate 180 Degrees allows you to rotate the page, 180 degrees. Layout Options Layout Options allows you to select advanced printing options. You can choose Multiple Pages per Side and Poster Printing. • For details, see “Printing Multiple Pages on One Sheet of Paper (N-Up Printing)” on page 16. • For details, see “Printing Posters” on page 17 • For details, see “Printing Booklets” on page 17 Double-sided Printing (Manual) Double-sided Printing allows you to print on both sides of paper. • For details, see “Printing on Both Sides of Paper” on page 18. Landscape Portrait Paper Tab Use the following options to set the basic paper handling specifications when you acce ss the printer properties. See “Printing a Document” on page 11 for more information on accessing printer properties. Click the Paper tab to access variou s paper properties. Copies Copies allows you to choose the number of copies to be printed. You can select 1 to 999 copies. Paper Options Size Size allows you to set the size of paper you loaded in the tray. If the required size is not listed in the Size box, click Custom. When the Custom Paper Setting window appears, set the paper size and click OK. The setting appears in the list so that you can select it. Source Ensure that Source is set to the corresponding paper tray. Use Manual Feeder when printing on special materials like envelopes and transparencies. Type Set Type to correspond to the paper loaded in the tray from which you want to print. This will let you get the best quality printout. If not, print quality may not be acheived as you want. Thick Paper: 24 lb to 28 lb (90~105 g/m2) thick paper. Thin Paper: 16 lb to 19 lb (60~70 g/m2) thin paper. Cotton: 20 lb to 24 lb (75~90 g/m2) cotton paper such as Gilbert 25 % and Gilbert 100 %. Plain Paper: Normal plain paper. Select th is type if your printer is monochrome and printing on the 16 lb (60 g/m2) cotton paper. Recycled Paper: 20 lb to 24 lb (75~90 g/m2) recycled paper.
Basic Printing 14 Color Paper: 20 lb to 24 lb (75~90 g/m2) color-backgrounded paper. Archive Paper: If you need to keep print-out for a long period time such as archives, select this option. Scaling Printing Scaling Printing allows you to automatically or manually scale your print job on a page. You can choose from None, Reduce/ Enlarge , and Fit to Page. • For details, see “Printing a Reduced or Enlarged Document” on page 18. • For details, see “Fitting Your Document to a Selected Paper Size” on page 18. Graphic Tab Use the following Graphic options to adjust the print quality for your specific printing needs. See “Printing a Document” on page 11 for more information on accessing printer properties. Click the Graphic tab to display the properties shown below. Quality The Quality options you can select may vary depending on your printer model. The higher the setting, the sharper the clarity of printed characters and graphics. The higher setting also may increase the time it takes to print a document. Color Mode You can choose color options. Setting to Color typically produces the best possible print quality for color documents. If you want to print a color document in grayscale, select Grayscale. If you want to adjust the color options manually, select Manual and click the Color Adjust or Color Matching button. • Copies Setting : In order to use this option, first you need to set total number of copies from Paper tab. When you make several copies, and if you want to print some copies in color and some in grayscale, use this option and select the number of copies in grayscale. •Color Adjust : You can adjust the appearance of images by changing the settings in the Levels option. • Color Matching : You can adjust the appearance of images by changing the settings in the Settings option. Advanced Options You can set advanced settings by clicking the Advanced Options button. •Print All Text To Black: When the Print All Text To Black option is checked, all text in yo ur document prints solid black, regardless of the color it appears on the screen. • Print All Text To Darken: When the Print All Text To Darken option is checked, all text in your document is allowed to print darker than on a normal document. • Grayscale Enhancement: Press the Smart Color tab. It allows users to preserve the details of nature photos, and improve contrast and readability among grayscale colors, when printing color documents in grayscale. • Fine Edge: Press the Smart Color tab. It allows users to emphasize edges of texts an d fine lines for improving readability and align each color channel registration in color printing mode.
Basic Printing 15 Other Options Tab You can select output options for your document. See “Printing a Document” on page 11 for more information about accessing the printer properties. Click the Other Options tab to access the following feature: Watermark You can create a background text image to be printed on each page of your document. For details, see “Using Watermarks” on page 19. Overlay Overlays are often used to take the place of preprinted forms and letterhead paper. For details, see “Using Overlays” on page 20. Output Options •Print Subset: You can set the sequence in which the pages print. Select the print or der from the drop-down list. - Normal (1,2,3): Your printer prints all pages from the first page to the last page. - Reverse All Pages (3,2,1): Your printer prints all pages from the last page to the first page. - Print Odd Pages: Your printer prints only the odd numbered pages of the document. - Print Even Pages: Your printer prin ts only the even numbered pages of the document. About Tab Use the About tab to display the copyright notice and the version number of the driver. If you have an Internet browser, you can connect to the Internet by clicking on the web site icon. See “Printing a Document” on page 11 for more information about accessing printer properties. Using a Favorite Setting The Favorites option, which is visible on each properties tab, allows you to save the current properties settings for future use. To s a v e a Favorites item: 1Change the settings as needed on each tab. 2Enter a name for the item in the Favorites input box. 3Click Save. When you save Favorites, all current driver settings are saved. To use a saved setting, select the item from the Favorites drop down list. The printer is now set to print according to the Favorites setting you selected. To delete a Favorites item, select it from the list and click Delete. You can also restore the printer driver’s default settings by selecting Printer Default from the list. Using Help Your printer has a help screen that can be activated by clicking the Help button in the printer properties window. These help screens give detailed information about the printer features provided by the printer driver. You can also click from the up per right corner of the window, and then click on any setting.
Advanced Printing 16 3Advanced Printing This chapter explains printing options and advanced printing tasks. NOTE: • Your printer driver Properties window that appears in this User’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar. • If you need to know the exact name of your printer, you can check the supplied Drivers and Utilities CD. This chapter includes: • Printing Multiple Pages on One Sheet of Paper (N-Up Printing) •Printing Posters •Printing Booklets • Printing on Both Sides of Paper • Printing a Reduced or Enlarged Document • Fitting Your Document to a Selected Paper Size • Using Watermarks • Using Overlays Printing Multiple Pages on One Sheet of Paper (N-Up Printing) You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2From the Layout tab, choose Multiple Pages per Side in the Layout Type drop-down list. 3Select the number of pages you want to print per sheet (1, 2, 4, 6, 9, or 16) in the Pages per Side drop-down list. 4Select the page order from the Page Order drop-down list, if necessary. Check Print Page Border to print a border around each page on the sheet. 5Click the Paper tab, select the paper source, size, and type. 6Click OK and print the document. 12 34
Advanced Printing 17 Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2Click the Layout tab, select Poster Printing in the Layout Type drop-down list. 3Configure the poster option: You can select the page layout from Poster, Poster, Poster or Custom. If you select Poster, the output will be automatically stretched to cover 4 physical pages. If the option is set to Custom, you can enlarge the original from 150% to 400%. Depending on the level of the enlargement, the page layout is automatically adjusted to Poster, Poster, Poster. Specify an overlap in millimeters or inches to make it easier to pasting th e sheets together. 4Click the Paper tab, select the paper source, size, and type. 5Click OK and print the document. You can complete the poster by pasting the sheets together. 0.15 inches 0.15 inches Printing Booklets This printer feature allows you to print your document on both sides of the paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet. 1To change the print settings from your software application, access the printer properties. See “Printing a Document” on page 11. 2From the Layout tab, choose Booklet Printing from the Layout Type drop-down list. NOTE: The Booklet Printing option is not available for all paper sizes. In order to find out the available paper size for this feature, select the paper size in the Size option on the Paper tab, then check if the Booklet Printing in a Layout Type drop-down list on the Layout tab is activated. 3Click the Paper tab, and select the paper source, size, and type. 4Click OK and print the document. 5After printing, fold and staple the pages. 8989
Advanced Printing 18 Printing on Both Sides of Paper You can print on both sides of a sheet of paper. Before printing, decide how you want your document oriented. The options are: •None •Long Edge, which is the conventional layout used in book binding. • Short Edge, which is the type ofte n used with calendars. NOTE: Do not print on both side s of labels, transparencies, envelopes, or thick paper. Paper jamming and damage to the printer may result. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2From the Layout tab, select the paper orientation. 3From the Double-sided Printing section, select the binding option you want. 4Click the Paper tab and select the pa per source, size, and type. 5Click OK and print the document. NOTE: If your printer does not have a duplex unit, you should complete the printing job manua lly. The printer prints every other page of the document first. After printing the first side of your job, the Printing Tip wi ndow appears. Follow the on- screen instructions to complete the printing job. Long Edge▲ Short Edge▲ 253 2 5 3 2 53 2 53 Printing a Reduced or Enlarged Document You can change the size of a page ’s content to appear larger or smaller on the printed page. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2From the Paper tab, select Reduce/Enlarge in the Printing Type drop-down list. 3Enter the scaling rate in the Percentage input box. You can also click the or button. 4Select the paper source, size, and type in Paper Options. 5Click OK and print the document. Fitting Your Document to a Selected Paper Size This printer feature allows you to scale your print job to any selected paper size regardless of the digital document size. This can be useful when you want to check fine details on a small document. 1To change the print settings from your software application, access printer properties. See “Printing a Document” on page 11. 2From the Paper tab, select Fit to Page in the Printing Type drop-down list. 3Select the correct size from the Output size drop-down list. 4Select the paper source, size, and type in Paper Options. 5Click OK and print the document. A