Canon printer PIXMA MX492 User Manual
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When you select this registration method, the screen to select the fax/telephone number or thename from the incoming call logs is displayed.1.
Use the button to select a fax/telephone number or a name, then press the OK button.
The fax/telephone number selected from the incoming call logs is displayed.
2.
Check the fax/telephone number, then press the OK button.
The fax/telephone number is registered to the machine and the screen to enter the recipient's
name is displayed. Go to next step.
Note
•
This registration method may not be available depending on the country or region of purchase.
•
Direct entry
When you select this registration method, the screen to enter the fax/telephone number is displayed.
1.
Use the Numeric buttons to enter the fax/telephone number you want to register.
2.
Press the OK button.
The fax/telephone number is registered to the machine and the screen to enter the recipient's
name is displayed. Go to next step.
Note
•
You can enter the fax/telephone number up to 60 digits (40 digits for the US, Canada,
Korea and some regions of Latin America), including spaces.
Entering Numbers, Letters, and Symbols
•
Press the button twice to enter a pause.
•
When Telephone line type in FAX user settings under Fax settings is set to Rotary
pulse , you can enter a tone ("T") by pressing the Tone button.
10.
Use the Numeric buttons to enter the recipient's name.
If you select a name on From call log (IN) in step 8, the name may be already entered. If you do not
change the name, go to step 10.
Note
•
You can enter the name up to 16 characters, including spaces.
Entering Numbers, Letters, and Symbols
711
11.Press the OK button to finalize registration. Note • To register another recipient's number and name, select an unregistered ID number and operate in the same procedure. • To return to the Fax standby screen, press the FAX button. • You can check the recipient's numbers and names you have registered by printing RECIPIENT TELEPHONE NUMBER LIST. Printing a List of the Registered Destinations 712
Registering Recipients in Group DialIf you register two or more registered recipients to a group dial, you can send the same document successively to all recipients registered to the group dial.1. Make sure that the machine is turned on. 2. Press the Setup button. The Setup menu screen is displayed. 3. Use the button to select Fax settings, then press the OK button. 4. Use the button to select TEL no. registration , then press the OK button. 5. Use the button to select Add directory entry , then press the OK button. 6. Use the button to select Group dial, then press the OK button. The screen to select an ID number is displayed. 7. Use the button or the Numeric buttons to select an unregistered ID number, then press the OK button. Note • If you already registered the recipient, (Not available) is displayed next to the ID number. If you already registered the group dial, the registered group name is displayed. The Group member screen is displayed. 8. Register the registered recipient as a member of the group dial. 1. Press the Menu button. 2. Choose a recipient to register as a member. You can choose a recipient with the two methods. The method can be switched by pressing the button. • When Add to group is displayed on the LCD: Use the button to select a recipient's ID number to register to the group dial. • When Enter first letter is displayed on the LCD: 713
After you use the Numeric buttons to enter the first letter of the recipient's name you want tosearch, the registered recipients are displayed in alphabetical order. Use the button to select a recipient's ID number to register to the group dial. 3. Press the OK button. The selected recipient is registered as a member of the group dial. 4. Press the Menu button to display the screen to select an ID number, then add another member. Repeat this step to register the other recipient to the same group dial. Note • You can check the recipient's ID number and name registered to the group dial by using the button. 9. Press the OK button after finishing registering the member you want to register to the group dial. The screen to enter the group name is displayed. 10. Use the Numeric buttons to enter the group name. Note • You can enter the name up to 16 characters, including spaces. Entering Numbers, Letters, and Symbols 11. Press the OK button to finalize registration. Note • To register another group, select an unregistered ID number and operate in the same procedure. • To return to the Fax standby screen, press the FAX button. • You can check the recipients you have registered to the group dial by printing GROUP DIAL TELEPHONE NO. LIST. Printing a List of the Registered Destinations 714
Changing Registered InformationTo change information registered for recipient and group dial, follow the procedure below.1. Make sure that the machine is turned on. 2. Press the Setup button. The Setup menu screen is displayed. 3. Use the button to select Fax settings, then press the OK button. 4. Use the button to select TEL no. registration , then press the OK button. 5. Use the button to select Add directory entry , then press the OK button. 6. Change the registered information. • To change the recipient's information: 1. Use the button to select Recipient, then press the OK button. 2. Use the button or the Numeric buttons to select a recipient's ID number, then press the OK button. 3. Use the button to select Edit, then press the OK button. The screen to select a registration method is displayed as well as when you register the recipient. 4. Use the button to select a registration method, then press the OK button. 5. Change the recipient's fax/telephone number, then press the OK button. ◦ From call log (OUT) is selected as the registration method: The screen to select the fax/telephone number from the outgoing call logs is displayed. After you use the button to select a fax/telephone number and press the OK button, the editing screen is displayed. Change the recipient's fax/telephone number, then press the OK button. ◦ From call log (IN) is selected as the registration method: The screen to select the fax/telephone number or the name from the incoming call logs is displayed. After you use the button to select a fax/telephone number or a name and press the OK button, the editing screen is displayed. Change the recipient's fax/telephone number, then press the OK button. Note • This registration method may not be available depending on the country or region of purchase. ◦ Direct entry is selected as the registration method: the editing screen is displayed. Change the recipient's fax/telephone number, then press the OK button. After editing the recipient's fax/telephone number is complete, the screen to edit the recipient's name is displayed. 715
Note•
You can enter the fax/telephone number up to 60 digits (40 digits for the US, Canada,
Korea and some regions of Latin America), including spaces.
Entering Numbers, Letters, and Symbols
•
Press the button twice to enter a pause.
•
When Telephone line type in FAX user settings under Fax settings is set to Rotary
pulse , you can enter a tone ("T") by pressing the Tone button.
6.
Change the recipient's name, then press the OK button.
Note
•
You can enter the name up to 16 characters, including spaces.
Entering Numbers, Letters, and Symbols
•
To change a group dial:
1.
Use the button to select Group dial, then press the OK button.
2.
Use the button or the Numeric buttons to select an ID number of group dial to change,
then press the OK button.
3.
Use the button to select Edit, then press the OK button.
4.
Edit the member of the group dial.
To add a member, press the Menu button to display the screen to select an ID number and
then add another member.
To delete a member, select a member to delete and then press the Tone button.
5.
Change the group name, then press the OK button.
Note
•
You can enter the name up to 16 characters, including spaces.
Entering Numbers, Letters, and Symbols
Note
•
To return to the Fax standby screen, press the FAX button.
716
Deleting Registered InformationTo delete information registered for recipient and group dial, follow the procedure below.1. Make sure that the machine is turned on. 2. Press the Setup button. The Setup menu screen is displayed. 3. Use the button to select Fax settings, then press the OK button. 4. Use the button to select TEL no. registration , then press the OK button. 5. Use the button to select Add directory entry , then press the OK button. 6. Delete the registered information. • To delete the recipient's information: 1. Use the button to select Recipient, then press the OK button. 2. Use the button or the Numeric buttons to select an ID number of group dial to delete, then press the OK button. 3. Use the button to select Delete, then press the OK button. 4. Use the button to select Yes, then press the OK button. • To delete a group dial: 1. Use the button to select Group dial, then press the OK button. 2. Use the button or the Numeric buttons to select an ID number of group dial to delete, then press the OK button. 3. Use the button to select Delete, then press the OK button. 4. Use the button to select Yes, then press the OK button. Note • To return to the Fax standby screen, press the FAX button. 717
Printing a List of the Registered DestinationsYou can print a list of the fax/telephone numbers and can keep it near the machine to refer to when dialing.1. Make sure that the machine is turned on. 2. Load paper. 3. Press the FAX button. The Fax standby screen is displayed. 4. Press the Menu button. The FAX menu screen is displayed. 5. Use the button to select Print reports/lists , then press the OK button. 6. Use the button to select Directory list, then press the OK button. 7. Use the button to select an item to print, then press the OK button. • If you selected Recipient: Use the button to select whether to print the list in alphabetical order, then press the OK button. If you select Yes, RECIPIENT TELEPHONE NUMBER LIST is printed in alphabetical order. If you select No, RECIPIENT TELEPHONE NUMBER LIST is printed in the order of the ID number. • If you selected Group dial: GROUP DIAL TELEPHONE NO. LIST is printed. 718
Registering Recipients Using Speed Dial UtilityAbout Speed Dial UtilitySpeed Dial Utility is a utility for forwarding the fax/telephone numbers registered on the machine to a computer and registering/changing them on the computer. In addition, you can register the fax/telephone number, user's name, user's fax/telephone number, and rejected numbers edited on the computer to the machine. You can also save them on the computer as a backup. For safety reasons, it is recommended that you backup the registered data on the computer using Speed Dial Utility. Starting Up Speed Dial Utility Speed Dial Utility Dialog box Saving Registered Information on the Machine to Your Computer Registering a Fax/telephone Number Using Speed Dial Utility Changing a Fax/telephone Number Using Speed Dial Utility Deleting a Fax/telephone Number Using Speed Dial Utility Changing Sender Information Using Speed Dial Utility Registering/Changing Rejected Number Using Speed Dial Utility Calling the Registered Information Up from Your Computer and Registering the Information to the Machine Uninstalling Speed Dial Utility 719
Starting Up Speed Dial UtilityBefore starting up Speed Dial Utility, confirm the following:• The necessary application software (MP Drivers and Speed Dial Utility) is installed. If MP Drivers or Speed Dial Utility is not yet installed, install them with the Setup CD-ROM or install them from our website. • The machine is connected to a computer correctly. Make sure that the machine is connected to the computer correctly. Do not plug in or unplug any cables while the machine is in operation, or when the computer is in sleep or standby mode. If your machine is compatible with LAN connection, make sure that the machine is connected to the computer with LAN connection to use Speed Dial Utility via LAN connection. Follow the procedure below to start up Speed Dial Utility. 1. Make sure that the machine is turned on. 2. Start up Speed Dial Utility. • In Windows 8.1 or Windows 8, select Speed Dial Utility on the Start screen to start Speed Dial Utility. If Speed Dial Utility is not displayed on the Start screen, select the Search charm, then search for "Speed Dial Utility". • In Windows 7, Windows Vista, or Windows XP, click Start and select All programs , Canon Utilities , Speed Dial Utility , and then Speed Dial Utility . Note • You can also start up Speed Dial Utility from Quick Menu or Quick Toolbox. 720