Canon Imagerunner 1740i User Guide

							
Attaching a Cover Sheet3-7

7. 
Specify a logo or signature if necessary.
Click [Logo] or [Signature].
Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover 
sheet.
Click [Browse] → specify the magnification and position of the selected logo or signature. 
8. 
If you want to include the number of sheets that you are going to send in the cover sheet, 
click [Sheets to Send] → select [Include Number of Sheets to Send] → specify the number 
of sheets.
NOTE
The number of sheets is not counted automatically. The number which you entered manually is 
shown on the cover sheet.



 
						

							
Attaching a Cover Sheet3-8

9. 
Click [OK].
10. 
If you want to insert an attention note, select [Insert Attention Note] → select a note from 
[Attention Note].
You can also enter a customized note instead of one of the pre-defined notes. You can enter up to 30 
characters.
Enter any other information in [Comment to Include] as necessary.
11. 
If you want to check the preview image on the cover sheet, click [Preview].
 
						

							
Attaching a Cover Sheet3-9

12. 
Click [OK].
The specified cover sheet is attached to the fax when the fax is sent.
NOTE
The number of recipients to which you can send simultaneously depen ds on how a cover sheet 
is attached. For details, see the online help (see "Viewing the Online Help (p. 2-10)").
The display may vary according to the operating system and system environment.
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Registering a Person in an Address Book3-10

Registering a Person in an Address Book
You can register addresses for individual people in the address book.
1. 
Click [Edit Address Book] → [Add Person].
See "Specifying the Default Fax Settings (p. 2-7)" on how to display the [Edit Address Book] sheet.
2. 
Enter information about the new person.
 
						

							
Registering a Person in an Address Book3-11

3. 
Enter the fax number.
You can also enter information concerning the fax number in [Description].
NOTE
You can register two fax numbers: a primary number and a secondary number.
You can also use the subaddress function (a function that enables you to send documents with 
a password attached to a memory box at the other end) in some devices. If you want to use this 
function, click [Settings].
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4. 
Enter any additional information about the person in [Notes].
 
						

							
Registering a Person in an Address Book3-12

5. 
Click [OK].
NOTE
You can register up to 3000 address entries for individual people.
If you specify two fax numbers for a single individual destination, two fax numbers with the 
same name will be displayed in the address book.
You cannot access or edit the address book if you do not have access permission to the 
destination folder of the address book. If this is the case, log on as a user having access 
permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and change 
the destination folder of the address book to a folder that you have write permission for (see 
"Changing the Address Book Export Destination (p. 3-20)").
You can also edit previously registered single person addresses. For more information, click 
[Help] in the bottom right-hand corner of the fax driver window to view the online help.
The display may vary according to the operating system and system environment.
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Registering a Group in an Address Book3-13

Registering a Group in an Address Book
You can register groups in the address book. You can register individual addresses, and register 
groups that have already been registered as sub-groups.
1. 
Click [Edit Address Book] sheet → [Add Group].
See "Specifying the Default Fax Settings (p. 2-7)" on how to display the [Edit Address Book] sheet.
2. 
Enter the new group name → select what to register from [Show].
 
						

							
Registering a Group in an Address Book3-14

3. 
Select the people or groups you want to add to the new group from the [Available 
Destinations] list → click [Add].
To remove a member of the selected group, select the person or group entry you want to remove 
from the [Current Group Members] list → click [Delete].
NOTE
You can select multiple entries by holding down [SHIFT] or [CTRL] on the keyboard and clicking 
each entry that you want to select.
4. 
Enter the keyword of the new group in [Notes] if necessary.
 
						

							
Registering a Group in an Address Book3-15

5. 
Click [OK].
NOTE
You can register up to 3000 group entries.
To delete a registered item from the address book, select the item from the address book list 
and click [Delete].
You cannot access or edit the address book if you do not have access permission to the 
destination folder of the address book. If this is the case, log on as a user having access 
permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and change 
the destination folder of the address book to a folder that you have write permission for (see 
"Changing the Address Book Export Destination (p. 3-20)").
You can also edit previously registered group destination information. For more information, 
click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
The display may vary according to the operating system and system environment.
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Importing Address Book Entries3-16

Importing Address Book Entries
You can load data from address books created in application into the address book of the fax driver.
NOTE
You can load data from CSV (*.csv) files or Canon Address Book files (*.abk) into the address book.
1. 
Click [Edit Address Book] → [Import].
See "Specifying the Default Fax Settings (p. 2-7)" on how to display the [Edit Address Book] sheet.