Canon I Sensys Mf8550cdn User Guide
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[Sender] tab
Select the sender items you want to include and enter the information.
[Destination] tab
Select the destination items you want to include and enter the information. Destination names, company names,
department names, and fax numbers specified in the [Sending Settings] tab (Sending PC Faxes) are included on
the cover sheet.
[Logo] tab/[Signature] tab
Specify each setting. The following screen shows an example for when the [Logo] tab is selected.
With/without...](http://img.usermanuals.tech/thumb/14/56284/w64_canon_i-sensys_mf8550cdn-user-guide-175.png "Page 176
[Sender] tab
Select the sender items you want to include and enter the information.
[Destination] tab
Select the destination items you want to include and enter the information. Destination names, company names,
department names, and fax numbers specified in the [Sending Settings] tab (Sending PC Faxes) are included on
the cover sheet.
[Logo] tab/[Signature] tab
Specify each setting. The following screen shows an example for when the [Logo] tab is selected.
With/without...")
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If you want to insert an attention note, select [Insert Attention Note] and select a note from the [Attention
Note] drop -down list.
Attention notes such as "Urgent" and "Confidential" are available. You can also enter characters directly in [Attention Note]
instead of selecting a note from the list.
You can also add comments in [Comment to Include].
Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK].
To modify the...](http://img.usermanuals.tech/thumb/14/56284/w64_canon_i-sensys_mf8550cdn-user-guide-176.png "Page 177
If you want to insert an attention note, select [Insert Attention Note] and select a note from the [Attention
Note] drop -down list.
Attention notes such as \"Urgent\" and \"Confidential\" are available. You can also enter characters directly in [Attention Note]
instead of selecting a note from the list.
You can also add comments in [Comment to Include].
Click [Preview] to check the contents of the cover sheet, and if everything is correct, click [OK].
To modify the...")
![Page 180
Specify each setting and click [OK].
Address
Enter the recipient name, company name, and department name.
[Fax Number]
Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses
for the fax numbers, such as "Home" or "Office", enter them in [Description].
[Notes]
Enter comments as necessary.
Open the printer folder. Displaying the Printer Folder
Right-click your fax icon and click [Printing...](http://img.usermanuals.tech/thumb/14/56284/w64_canon_i-sensys_mf8550cdn-user-guide-179.png "Page 180
Specify each setting and click [OK].
Address
Enter the recipient name, company name, and department name.
[Fax Number]
Enter the fax number(s). Hyphens can be inserted between numbers as necessary. If you want to add explanations of the uses
for the fax numbers, such as \"Home\" or \"Office\", enter them in [Description].
[Notes]
Enter comments as necessary.
Open the printer folder. Displaying the Printer Folder
Right-click your fax icon and click [Printing...")
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NOTE:
To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].
Specify each setting and click [OK].
[Group Name]
Enter a group name such as "Sales Department 1."
[Show]
Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register
in Group Dial.
[Person]
Displays single destinations.
[Group]
Displays group destinations.
[All]
Displays all the...](http://img.usermanuals.tech/thumb/14/56284/w64_canon_i-sensys_mf8550cdn-user-guide-180.png "Page 181
NOTE:
To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete].
Specify each setting and click [OK].
[Group Name]
Enter a group name such as \"Sales Department 1.\"
[Show]
Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register
in Group Dial.
[Person]
Displays single destinations.
[Group]
Displays group destinations.
[All]
Displays all the...")
![Page 185
The destinations imported from the file are displayed in [Address Book].
Open the printer folder. Displaying the Printer Folder
Right-click your fax icon and click [Printing preferences].
Click the [Edit Address Book] tab [Export].
Exporting Address Book Data
1
2
3
>Ý>ä>á>Ì>Û>Ì>â>ã>â](http://img.usermanuals.tech/thumb/14/56284/w64_canon_i-sensys_mf8550cdn-user-guide-184.png "Page 185
The destinations imported from the file are displayed in [Address Book].
Open the printer folder. Displaying the Printer Folder
Right-click your fax icon and click [Printing preferences].
Click the [Edit Address Book] tab [Export].
Exporting Address Book Data
1
2
3
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![Page 186
NOTE:
If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security
Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more
information, click [Help] on the fax driver screen.
Specify the location to save the file, the file name, and the file format, and then click [Save].
For a CSV file, specify the separators used in the file.
The Address Book...](http://img.usermanuals.tech/thumb/14/56284/w64_canon_i-sensys_mf8550cdn-user-guide-185.png "Page 186
NOTE:
If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security
Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more
information, click [Help] on the fax driver screen.
Specify the location to save the file, the file name, and the file format, and then click [Save].
For a CSV file, specify the separators used in the file.
The Address Book...")
NOTE: To change or delete registered destinations, select a destination from [Address Book], and click [Edit] or [Delete]. Specify each setting and click [OK]. [Group Name] Enter a group name such as "Sales Department 1." [Show] Select the type of the destinations to display in [Available Destinations], from which you can select the destinations to register in Group Dial. [Person] Displays single destinations. [Group] Displays group destinations. [All] Displays all the destinations registered in the Address Book. [Available Destinations] Select the destinations to register in Group Dial, and click [Add]. The selected destinations are displayed in [Current Group Members]. NOTE: To select multiple destinations, click the destinations while holding down [SHIFT] key or [CTRL] key. To delete a destination from [Current Group Members], select a destination and click [Delete]. [Notes] Enter comments as necessary. 4 >Ý>ä>Ý>Ì>Û>Ì>â>ã>â
0ALJ-046 Using Registered Destinations This section describes how to specify destinations registered in the Address Book. Registering Destinations NOTE You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data Open a document in an application and display the print dialog box. How to display the print dialog box differs for each application. For more information, see the instruction manual for the application you are using. Select your fax driver, and click [Print]. Click the [Sending Settings] tab [Address Book]. Select a destination and click [Add to List] [OK]. 1 2 3 4 >Ý>ä>Þ>Ì>Û>Ì>â>ã>â
To specify multiple destinations, repeat steps 3 and 4. >Ý>ä>ß>Ì>Û>Ì>â>ã>â
0ALJ-047 Importing/Exporting Address Book Data Address Book data in CSV format created on applications such as Microsoft Excel can be imported into the machine, or the Address Book data can be exported to a file for use on other fax machines or applications. The machine supports two file formats: CSV (*.csv) files and Canon Address Book files (*.abk). Importing Address Book Data Exporting Address Book Data Changing Location to Save Address Book Data NOTE You cannot use the Address Book if you do not have permission to access the folder where the Address Book is saved. Log on as a user who has permission to access the folder, or change the save location of the Address Book. Changing Location to Save Address Book Data Open the printer folder. Displaying the Printer Folder Right-click your fax icon and click [Printing preferences]. Click the [Edit Address Book] tab [Import]. Select the file to import and click [Open]. For a CSV file, specify the separators used in the file. Importing Address Book Data 1 2 3 4 >Ý>ä>à>Ì>Û>Ì>â>ã>â
The destinations imported from the file are displayed in [Address Book]. Open the printer folder. Displaying the Printer Folder Right-click your fax icon and click [Printing preferences]. Click the [Edit Address Book] tab [Export]. Exporting Address Book Data 1 2 3 >Ý>ä>á>Ì>Û>Ì>â>ã>â
NOTE: If you have selected [Protect with Password when Exporting Address List] in the dialog box that is displayed when [Security Settings] of the [Special] tab is clicked, a dialog box for entering a password is displayed when you click [Export]. For more information, click [Help] on the fax driver screen. Specify the location to save the file, the file name, and the file format, and then click [Save]. For a CSV file, specify the separators used in the file. The Address Book data is exported to the specified location. Open the printer folder. Displaying the Printer Folder Right-click your fax icon and click [Printing preferences]. Changing Location to Save Address Book Data 4 1 2 >Ý>ä>â>Ì>Û>Ì>â>ã>â
Click the [Edit Address Book] tab [Specify a Folder]. Specify the location to save the Address Book data, and click [OK]. NOTE: Save the Address Book data in a folder, such as the [My Documents] folder, where you have write permission. If you want to create an Address Book, click [New], or if you want to copy the existing Address Book to the specified folder, click [Copy]. The Address Book is created or copied. NOTE: If an Address Book already exists in the folder selected in step 4, the following message is displayed. If you want to use the existing Address Book, click [Use as-is], and if you want to use the Address Book of the fax driver, click [Overwrite]. 3 4 5 >Ý>ä>ã>Ì>Û>Ì>â>ã>â
0ALJ-048 Using the Machine as a Printer There are many ways to use the machine as a printer. You can print documents on your computer by using the printer driver, print image files from a USB memory device, or print from portable devices using Google Cloud Print™ or AirPrint. Make full use of the print functions to suit your needs. Printing from a Computer You can print a document made on your computer by using the printer driver. Printing from a Computer Printing from USB Memory (USB Print) You can print JPEG and TIFF image files stored in a USB memory device by connecting it directly to the machine. Using this function, you can print without using a computer. Printing from USB Memory (USB Print) Using Google Cloud Print You can print without using a printer driver by using applications or services on computers or other portable devices that support Google Cloud Print. Using Google Cloud Print Using AirPrint You can print without using a printer driver by sending print data wirelessly from Apple devices. Using AirPrint >Ý>ä>å>Ì>Û>Ì>â>ã>â
0ALJ-049 Printing from a Computer You can print a document made with an application on your computer by using the printer driver. There are useful settings on the printer driver, such as enlarging/reducing and 2 -sided printing, that enable you to print your documents in various ways. Before you can use this function, you need to complete some procedures, such as installing the printer driver on your computer. For more information, see MF Driver Installation Guide. About the Printer Driver Help Clicking [Help] on the printer driver screen displays the Help screen. On this screen, you can see the detailed descriptions that are not in the e-Manual. NOTE Depending on the operating system and the type or version of the printer driver you are using, the printer driver screens in this manual may differ from your screens. If you are using the MF8580Cdw / MF8550Cdn / MF8540Cdn, you can use the PCL5c and PCL6 printer driver as well as the UFRII LT printer driver. The available print settings vary depending on the printer driver. For more information, click [Help] on each printer driver screen. To Use the Optional Paper Drawer (MF8580Cdw / MF8550Cdn / MF8540Cdn Only) If the optional paper drawer (drawer 2) is attached to the machine, perform the following operation on the printer driver. IMPORTANT To perform the following procedure, log on to your computer with an administrator account. Open the printer folder ( Displaying the Printer Folder )Right -click your printer icon [Printer Properties] (or [Properties])[Device Settings] tab Select the [250 Sheet Drawer] check box [OK] >Ý>å>Ü>Ì>Û>Ì>â>ã>â