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Canon I Sensys Mf8550cdn User Guide

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    							2Select the document whose  log you want to check, and  press .
/Displays  a list  of the  documents that  were sent and  received.  is  displayed when a document was  sent or received
successfully,  and    is  displayed when a document failed to  be sent or received because  it was  canceled or there
was  some  error.
Displays  detailed information  about  the  document selected from the  list.
NOTE:
If the  column  shows  a three- digit number
This number represents  an  error  code.  
When an Error  Code  Appears
LINKS
TX Result  Report (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
Communication Management  Report (MF8580Cdw  / MF8550Cdn / MF8540Cdn / MF8280Cw Only)
RX  Result  Report  (MF8580Cdw  / MF8550Cdn / MF8280Cw Only)
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Sending Faxes from Your Computer (PC Fax)
You  can send fax  documents created on  your computer  application directly  from your computer. This feature eliminates the  need to  print
documents for  faxing and  saves paper.  You  need to  complete some  procedures,  such as specifying  the  basic  fax  settings (Configuring
Initial  Settings  for Fax Functions (MF8580Cdw  / MF8550Cdn / MF8280Cw Only) ) and  installing the  fax  driver  on  your computer
( MF Driver  Installation Guide ), before using this feature.
About the Fax Driver Help
Clicking [Help] on  the  fax  driver  screen displays the  Help  screen. On this screen you can see  information  that  is  not  in the  e-
Manual,  including information  about  driver  features such as registering  frequently used settings and  how to  set up  those features.
NOTE
Depending on  the  operating  system and  the  version of the  fax  driver  you are  using, the  fax  driver  screens in this manual  may
differ  from your screens.
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Sending PC Faxes
IMPORTANT
When   is  set to  , you cannot  send faxes from computers.
Prohibiting PC Faxing (MF8580Cdw  / MF8550Cdn / MF8280Cw Only)
You  need to  enable  Department  ID Management on  the  fax  driver  you are  using if  Department  ID Management is  enabled  on
the  machine. For more information, click [Help] on  the  fax  driver  screen. 
Setting the Department  ID Management
Open a document  in an application and  display the print dialog  box.
How  to  display the  print dialog  box differs for  each application.  For more information, see  the  instruction  manual  for  the
application you are  using.
Select your fax driver, and  click [Print].
NOTE:
In Windows  8/Server 2012, if  you want to  send a fax  from the  Windows  Store  app, display the  charm bar to  the  right of the
screen, and  tap  [Devices]  
 the  machine you are  using [Print]. When  you send a fax  in this way, you can only set some  of the
fax  functions.  If  the  message [The printer requires  your attention. Go to  the  desktop to  take care of it.]  is  displayed,  move to  the
desktop and  proceed to  step 3.
From the [Sending  Settings] tab, enter [Destination  Name] and  [Fax Number], and  click [Add  to Destination
List].
If  you need to  specify  a number to  dial  an  outside line, select [Specify  Outside Dialing Prefix] and  enter the  number in [Outside
Dialing Prefix]. The specified number is  added to  the  beginning of the  fax  number when the  machine dials.
To make it easier  to  specify  destinations using the  Address Book,  see  
Using  Registered Destinations .
Selecting [Store  Sent Fax Information and  Image] enables you to  store  the  logs  for  sending documents and  check  detailed
information  of a sent document along with its image, including destinations and  number of pages.  For more information, click
[Help] on  the  fax  driver  screen.
NOTE:
If  you have selected [Reenter  Fax Number before adding Destination  to  [Destination List]] in the  dialog  box that  is  displayed w hen
[Security Settings] of the  [Special]  tab  is  clicked, a dialog  box for  entering  the  fax  number again is  displayed when you click  [Add
to  Destination  List].  For more information, click [Help] on  the  fax  driver  screen.
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    							Attach  a cover  sheet  to the document  as necessary. Attaching Cover Sheets to PC Faxes
Click [OK] to send the document.
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Attaching Cover Sheets to PC Faxes
You  can attach a cover sheet to  the  document you are  sending. Select a cover sheet from three preset  cover sheets in the  fax  driver, or
create your own custom cover sheets.  For more information, click [Help] on  the  fax  driver  screen.
Open a document  in an application and  display the print dialog  box.
How  to  display the  print dialog  box differs for  each application.  For more information, see  the  instruction  manual  for  the
application you are  using.
Select your fax driver, and  click [Print].
Click the [Cover Sheet] tab and  specify each setting.
[Cover Sheet Attachment]
Select [Different  Sheet to  Each  Destination] or [Same Sheet to  All  Destinations].
[Style]
Select a cover sheet from the  three preset  cover sheets (Template 1  to  3). The layout  of the  selected cover sheet is  displayed
in the  image on  the  left.
[Items  to Include]
Displays  items that  are  to  be included  on  a cover sheet. To change the  items to  be included,  click [Settings].
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    							[Sender] tab
Select the  sender  items you want to  include  and  enter the  information.
[Destination] tab
Select the  destination  items you want to  include  and  enter the  information. Destination  names, company  names,
department  names, and  fax  numbers  specified in the  [Sending Settings] tab  (Sending  PC Faxes) are  included  on
the  cover sheet.
[Logo]  tab/[Signature] tab
Specify each setting. The following  screen shows  an  example  for  when the  [Logo] tab  is  selected.
With/without logos  or signatures
Select [Print  with Logo]  or [Print  with Signature]  if  you want to  include  logos  or signatures on  the  cover sheet.
Have  the  bitmap files  for  logos  or signatures ready beforehand.
Location  of logos  or signature filesSpecify the  location where logos  or signatures files  are  saved. Click [Browse]  to  locate the  file you are  using for
logos  or signatures.
Size  and  position of the specified  logos  or signaturesAdjust the  size and  position  of the  specified logos  or signatures while checking  the  image displayed on  the  left.
[Details] tab
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    							If you want to insert an attention  note, select [Insert  Attention Note] and  select a note  from the [Attention
Note] drop -down  list.
Attention notes such as "Urgent"  and  "Confidential" are  available. You  can also  enter characters  directly  in [Attention Note]
instead of selecting a note from the  list.
You  can also  add  comments in [Comment  to  Include].
Click [Preview] to check  the contents  of the cover  sheet, and  if everything is  correct, click [OK].
To modify the  contents, perform  the  steps from 3  again.
The specified cover sheet is  attached to  the  fax  when the  fax  is  sent.
[Include Number  of Sheets to Send]Select this check  box if  you want to  include  the  number of sheets that  you are  going to  send in the  cover sheet
and  specify  the  number of sheets in [Number of Sheets to  Send]. The number of sheets to  send is  not  counted
automatically.  The value  specified here  is  included  in the  cover sheet.
[Include Title]Select this check  box if  you want to  add  a title  to  the  cover sheet and  enter the  title  in [Title].
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Using Address Book
Once you register  frequently used destinations for  PC faxes in the  Address Book,  you can easily  specify
destinations whenever you send PC faxes.  Also, Address Book data in CSV format created on  applications  such
as Microsoft  Excel can be imported into the  machine, or the  Address Book data can be exported to  a file for
use on  other fax  machines or applications.
NOTE
You  cannot  use the  Address Book if  you do not  have permission to  access the  folder where the  Address Book is  saved. Log  on  as
a user  who has permission to  access the  folder,  or change the  save  location of the  Address Book.
Changing Location  to Save  Address Book Data
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Registering Destinations
This section  describes  how to  register  destinations in the  Address Book for  PC faxes.  You  can select single destinations from among those
registered in the  Address Book to  make one group destination  (Group Dial), which is  useful  when sending to  multiple destination s at
once.
Registering Destinations
Registering Multiple Destinations as One Destination (Group  Dial)
NOTE
A total of 6,000 destinations can be registered: 3,000 for  single destinations and  3,000 for  group destinations.
You  can select and  combine registered group destinations and  register  them as separate group destinations.
You  cannot  use the  Address Book if  you do not  have permission to  access the  folder where the  Address Book is  saved. Log  on
as a user  who has permission to  access the  folder,  or change the  save  location of the  Address Book.
Changing Location  to Save  Address Book Data
Open the printer  folder. Displaying the Printer Folder
Right-click your fax icon and  click [Printing preferences].
Click the [Edit  Address Book] tab   [Add  Person].
NOTE:
To change or delete  registered destinations, select a destination  from [Address Book],  and  click [Edit] or [Delete].
Registering Destinations
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    							Specify  each setting and  click [OK].
Address
Enter the  recipient name,  company  name,  and  department  name.
[Fax Number]
Enter the  fax  number(s). Hyphens can be inserted between  numbers  as necessary. If  you want to  add  explanations of the  uses
for  the  fax  numbers, such as "Home" or "Office",  enter them in [Description].
[Notes]
Enter comments as necessary.
Open the printer  folder. Displaying the Printer Folder
Right-click your fax icon and  click [Printing preferences].
Click the [Edit  Address Book] tab  [Add  Group].
Registering Multiple Destinations as One Destination  (Group Dial)
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