Brother Ppf560 Plain Paper Fax Machine Owners Manual

INITIAL SETUP   4 - 2
T7BASE-US-FM5.5
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your fax machine comes set to accommodate tone (multi-frequency) dialing service. 
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Function/Set, 1, 5. 
2Press     or     to select TONE or PULSE and 
press Function/Set.
3Press Stop to exit.
Details for Entering Text
When you are setting certain functions, such as the Station ID, you may need to enter 
text into the fax machine....

4 - 3   INITIAL SETUP
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Repeating letters
If you need to enter a character assigned to the same key as the previous character, 
press    to move the cursor to the right.
Special characters and symbols
Setting Up Your Area Code (For USA Only)
You must set up your area code in Caller ID.
1Press Function/Set, 0, 2.
2Use the dial pad to enter your area code and press 
Function/Set.
3Press Stop to exit. Press   repeatedly for (space) ! Ò # $ % & Õ ( )  
* + , - . /
Press  #  repeatedly for  : ;...

INITIAL SETUP   4 - 4
T7BASE-US-FM5.5
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the 
beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or 
make an error, and at the end of fax sending or receiving.
1Press Function/Set, 1, 3.
2Press   or   to select your setting and press Function/Set.
3Press Stop to exit.
Choosing the Handset Volume
Before you begin to use the fax machine, you must decide if you need to set the 
handset...

4 - 5   INITIAL SETUP
T7BASE-US-FM5.5
Setting Volume Amplify 
Please carefully read ÒSetting the Handset VolumeÓ before you do the following steps:
1Press Function/Set, 1, 4.
2Press   or   to select VOL 
AMPLIFY:OFF? if none of the users are 
hearing-impaired and go to Step 4ÑORÑIf 
some or all of the users are hearing-impaired, 
select VOL AMPLIFY:ON?
3Press   or   to select PERMANENT? if 
all the users are hearing-impairedÑORÑ
Select TEMPORARY? if only some of the 
users are hearing-impaired..
4Press...

SETUP RECEIVE   5 - 1
T7BASE-US-FM5.5
5Setup Receive
Basic Receiving Operations
Select Answer Mode
MANUALÑYou must answer all calls yourself. If you hear fax tones, press Start to 
begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. 
(See Distinctive Ring, page 8-1.)
FAX ONLYÑThe fax machine automatically answers every call as a fax call. You 
cannot receive a voice call, but you can dial out and make a voice call.
FAX/TELÑThe fax machine automatically answers every...

5 - 2   SETUP RECEIVE
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To select or change your Answer Mode
1Press Mode. The screen displays your current selection. 
2Continue to press Mode until your new selection appears. After 2 seconds, the screen 
returns to the date and time display, along with your new Answer Mode setting.
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings before 
it answers.  If you have extension phones on the same line as the fax machine, keep 
the Ring Delay default...

SETUP RECEIVE   5 - 3
T7BASE-US-FM5.5
Setting F/T Ring Time
You need to determine how long the fax machine will notify you with its special 
double ring when you have a voice call.  This ringing happens after the initial ringing 
from the phone company.  Only the fax machine rings, for 20, 30, 40 or 70 seconds; 
no other phones on the same line ring the special double ring. However, you can 
answer the call on any phone on the same line as the fax machine.
1Press Function/Set, 2, 2.
2Press   or   to...

5 - 4   SETUP RECEIVE
T7BASE-US-FM5.5
Printing a Reduced Incoming original
You can always reduce the size of an incoming fax to a fixed percentage, regardless 
of the size of the paper (up to legal) in your fax machine.  If you choose AUTO, your 
machine chooses the level of reduction for you.
1Press Function/Set, 2, 5. 
2Press   or   to select the reduction ratio you want (AUTO, 93%, 87% or 75%) 
and press Function/Set.  Choose 100% if you dont want a reduction. 
3Press Stop to exit.
Recommended...

SETUP RECEIVE   5 - 5
T7BASE-US-FM5.5
Advanced Receiving Operations
Operation from External or Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the EXT. 
jack, you can make your fax machine take over by using the Fax Receive Code. When 
you press the Fax Receive Code   5 1, the fax machine starts to receive a fax. (See 
Easy Receive, page 5-3.)
If the fax machine answers a voice call and double-rings for you to take over, use the 
Telephone Answer Code # 5 1...

5 - 6   SETUP RECEIVE
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Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax in the 
memory when you are at your machine:
1Press Function/Set, 8, 4.
2Press Start.
3Press Stop.
(See Turning On Fax Storage, page R-2.)
Polling
For details about the Polling function, our fax-back system 1-800-521-2846 (USA), 
1-800-681-9838 (From within Canada) and request Document #: 20918.
Polling is the process of retrieving faxes from another fax machine.  You...