Brother Ppf560 Plain Paper Fax Machine Owners Manual

TROUBLESHOOTING AND ROUTINE MAINTENANCE    12 - 5
T7BASE-US-FM5.5
Phone Line or Connections
Fax Machine Does Not Answer When Called
Make sure the fax machine is in the correct receiving mode for your setup 
(either FAX, FAX/TEL or TAD). Check for dial tone. If possible, call your fax 
machine to hear it answer. If there is still no answer, check the telephone line 
cord connection. (See Connecting the Machine, page 2-4 and Connect the 
telephone line.)  Connect a standard telephone handset to the fax...

12 - 6   TROUBLESHOOTING AND ROUTINE MAINTENANCE
T7BASE-US-FM5.5
Handling Incoming Calls
Double Ring in FAX/TEL Mode
The fax machine knows the incoming call is not a fax so it is signaling you to 
answer the telephone call. Pick up the fax machine handset or answer from an 
extension phone and press your fax machineÕs Telephone Answer Code (default 
setting is #51). (See For FAX/TEL Mode Only, page 5-5.)
Transferring a Call to the Fax Machine
If you have answered the fax machine handset, press Start, and...

TROUBLESHOOTING AND ROUTINE MAINTENANCE    12 - 7
T7BASE-US-FM5.5
Routine Maintenance
Cleaning the Scanner
Before cleaning, unplug the power cord for safety. Clean the white bar and the glass 
strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not to bend 
the spring plate or drop anything into the fax machine.
Cleaning the Print Head
Before cleaning, unplug the power cord for safety. To clean the fax machine print 
head, wipe the print head with a lint-free cloth that is dry or...

12 - 8   TROUBLESHOOTING AND ROUTINE MAINTENANCE
T7BASE-US-FM5.5
WARNING
Just after you have used the machine, the print head is extremely HOT!
Replacing the Print Cartridge
1Open the top cover by lifting the gray lever on the right side. (See page12-2)
2Remove the print cartridge 
containing the used ribbon and set it 
down.
3Install the new print cartridge, by 
inserting the recessed first and 
placing the cartridge into its four 
holders.
4Press down on both sides of the top cover to close it...

SPECIFICATIONS   S - 1
T7BASE-US-FM5.5
     Specifications
* ÒPagesÓ refers to the ITU-T #1 chart (in Out of Paper Reception in ECM mode). 
Specifications are subject to change without prior notice. TypeDesktop facsimile transceiver
CompatibilityITU-T Group 3
Coding SystemModified Huffman (MH)
Modem Speed9600/7200/4800/2400; Automatic Fallback
original Input Width5.8 inches to 8.5 inches (148 mm to 216 mm)
Scanning/Printing Width8.2 inches (208 mm)
Paper TrayLetter: 50 Sheets; Legal: 30 Sheets
Printer...

T7BASE-US-FM5.5
I - 1   INDEX
Index
A
Accessories .............................................. ii
ACTIVITY REPORT  ......................... 10-2
Alternating Displays  ............................. 3-1
Answer Mode ................................ 5-1, 5-2
Answering Machine  .............................. 2-8
AUTO DIAL REPORT  ...................... 10-1
Automatic Transmission  ....................... 6-2
B
Beeper Volume  ..................................... 4-4
Broadcasting...

INDEX   I - 2
T7BASE-US-FM5.5
H
Handset Volume  ................................... 4-4
Help ...................................................... 1-1
Hold .............................................. 1-3, 7-7
I
Inserting Spaces  .................................... 4-2
International Calls ................................. 6-4
Interrupting ........................................... 6-5
M
Maintenance (Routine)  ....................... 12-7
Manual Dialing  ..................................... 7-4...

I - 3   INDEX
T7BASE-US-FM5.5
Tone (Send Signals) .............................. 7-7
TOP COVER OPEN  ........................... 12-4
TRANSMISSION VERIFICATION 
(XMIT) REPORT  ........................... 10-2
Troubleshooting .................................. 12-1
Two-Line Phone System ....................... 2-5
U
USER SETTINGS REPORT  .............. 10-1
V
VERIFICATION (XMIT) REPORT  .. 10-1
Volume Amplify  ................................... 4-5
W
WARNING ......................................... 11-2 

REMOTE FAX OPTIONS   R - 1
T7BASE-US-FM5.5
      Remote Fax Options
Setting Up Fax Storage
Programming Paging Number
When Paging is selected, your fax machine dials the pager number youÕve 
programmed, and dials your Personal Identification Number (PIN) when connected, 
to activate your pager and let you know you have a fax message in the memory.
1Press Function/Set, 8, 1.
2Press     or     until the screen displays 
and press Function/Set.
3Enter your pager phone number (up to 20 digits) followed by # #...

R - 2   REMOTE FAX OPTIONS
T7BASE-US-FM5.5
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your fax machine stores the received fax in 
memory, then dials the fax machine phone number youÕve programmed, and forwards 
the fax message.
1Press Function/Set, 8, 1.
2Press     or      until the screen displays 
FAX FORWARD? and press Function/Set. 
3Enter the number of the fax machine where faxes 
will be forwarded (up to 20 digits) and press Function/Set.
4Press Stop to exit.
Turning On...