Brother Ppf560 Plain Paper Fax Machine Owners Manual

							INITIAL SETUP   4 - 2
T7BASE-US-FM5.5
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your fax machine comes set to accommodate tone (multi-frequency) dialing service. 
If you have pulse (rotary) dialing service, you need to change the dialing mode.
1Press Function/Set, 1, 5. 
2Press     or     to select TONE or PULSE and 
press Function/Set.
3Press Stop to exit.
Details for Entering Text
When you are setting certain functions, such as the Station ID, you may need to enter 
text into the fax machine. Most keys on the dial pad have three or four letters printed 
above them. The keys for 0, # and   donÕt have printed letters because they are used 
for special characters or operations.
By pressing the appropriate number on the dial pad the correct number of times, you 
can access the character you want. 
Inserting spaces
If you want to enter a blank space, press   twice.
Making corrections
If you entered a letter incorrectly and want to change it, press    to move the cursor 
after the last correct letter. Then press Stop; the letters above and to the right of the 
cursor are deleted.  Re-enter the correct text and/or digits. You can also back up and 
type over incorrect letters.Press Key one time two times three times four times
2ABC 2
3DE F 3
4GH I 4
5JKL5
6MN O 6
7PQRS
8TUV 8
9WX Y Z
DIALING:PULSE?
DIALING:TONE? 
						

							4 - 3   INITIAL SETUP
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Repeating letters
If you need to enter a character assigned to the same key as the previous character, 
press    to move the cursor to the right.
Special characters and symbols
Setting Up Your Area Code (For USA Only)
You must set up your area code in Caller ID.
1Press Function/Set, 0, 2.
2Use the dial pad to enter your area code and press 
Function/Set.
3Press Stop to exit. Press   repeatedly for (space) ! Ò # $ % & Õ ( )  
* + , - . /
Press  #  repeatedly for  : ; < = > ? @ [ ] ^ _
Press  ¯ repeatedly for ƒ Ë é æ ë ‚ è … 0
nThe telephone number you enter is used only for Call Back Message and Cover 
Page features. 
nIf you do not enter a fax number, no additional information can be entered.
nTo enter a space, press    once between numbers and twice between characters.
nIf your Station ID has already been programmed, the screen prompts Ò1Ó to make 
a change, or Ò2Ó to exit without changing.
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful for 
any person to use a computer or electronic device to send any message 
via a telephone fax machine unless such messages clearly contain, in a 
margin at the top or bottom of each transmitted page, or on the first page 
of the transmission, the date and time it is sent and an identification of the 
business or other entity or other individual sending the message and the 
telephone number of the sending machines or such business, other entity 
or individual. 
In order to program this information into your fax machine, you should 
complete the steps described on page 4-1.
AREA CODE:000
AREA CODE:908 
						

							INITIAL SETUP   4 - 4
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Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the 
beeper is set to LOW or HIGH, the fax machine beeps every time you press a key or 
make an error, and at the end of fax sending or receiving.
1Press Function/Set, 1, 3.
2Press   or   to select your setting and press Function/Set.
3Press Stop to exit.
Choosing the Handset Volume
Before you begin to use the fax machine, you must decide if you need to set the 
handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY 
volume level complies with FCC standards.
VOLUME AMPLIFY: OFF
This default setting is appropriate if none of the users are hearing-impaired. During a 
conversation, users can press   or   on the control panel to adjust the volume. 
When the handset is replaced, the handset volume remain until you change it again.
VOLUME AMPLIFY: ONÐTEMPORARY
This setting is appropriate if some of the users are hearing-impaired. During a 
conversation, users can press   or   on the control panel to adjust the volume 
to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume will 
returns to the default setting of LOW.
VOL AMPLIFY:ONÐPERMANENT 
Choose VOL AMPLIFY:ONÐPERMANENT if all of the users are hearing-impaired. 
During a conversation, users can press   or   on the control panel to adjust the 
volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset 
volume returns to the default setting of AMPLIFY.
WARNING
It is important that you do not choose PERMANENT unless all users are 
hearing-impaired. Otherwise, the default setting of AMPLIFY may damage the 
hearing of some users.
When you press   or   on the control panel to adjust the volume, the display 
shows the setting you are choosing. Each key press changes the volume to the next 
setting. 
						

							4 - 5   INITIAL SETUP
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Setting Volume Amplify 
Please carefully read ÒSetting the Handset VolumeÓ before you do the following steps:
1Press Function/Set, 1, 4.
2Press   or   to select VOL 
AMPLIFY:OFF? if none of the users are 
hearing-impaired and go to Step 4ÑORÑIf 
some or all of the users are hearing-impaired, 
select VOL AMPLIFY:ON?
3Press   or   to select PERMANENT? if 
all the users are hearing-impairedÑORÑ
Select TEMPORARY? if only some of the 
users are hearing-impaired..
4Press Function/Set.
5Press Stop to exit.
Setting the Speaker Volume
You can adjust the speaker volume when your fax machine is onhook (after you 
pressed Hook), by selecting a speaker volume level.
Press   or   to adjust the volume level. The display shows the setting you are 
choosing. Each key press changes the volume to the next setting. The new setting will 
remain until you change it again.
Setting the Ring Volume
You can adjust the ring volume when your fax machine is idle. You can select a ring 
volume level or press until the ring is off. 
Press   or   to adjust the volume level. With each key press, the fax machine 
rings so you can hear the current setting and the display shows the setting you are 
choosing. Each key press changes the volume to the next setting. The new setting will 
remain until you change it again.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP RECEIVE, 
SET AUTO DIAL and REMOTE FAX OPT plus the COVERPG SETUP and 
COVERPAGE MSG (from SETUP SEND) functions are stored permanently. You 
may have to reset the date and time.
SELECT  & SET
VOL AMPLIFY:OFF?
SELECT  & SET
PERMANENT? 
						

							SETUP RECEIVE   5 - 1
T7BASE-US-FM5.5
5Setup Receive
Basic Receiving Operations
Select Answer Mode
MANUALÑYou must answer all calls yourself. If you hear fax tones, press Start to 
begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. 
(See Distinctive Ring, page 8-1.)
FAX ONLYÑThe fax machine automatically answers every call as a fax call. You 
cannot receive a voice call, but you can dial out and make a voice call.
FAX/TELÑThe fax machine automatically answers every call. If the call is a fax, it 
prints the fax. If the call is not a fax, it signals you with a double ring (ring-ring), 
different from the phone company ringing, to alert you to pick up the call. If you select 
this setting, youÕll need to set the Ring Delay and F/T Ring Time features (on the 
following pages). If you have extension phones on the same line as the fax machine, 
set Ring Delay to 4. (See For FAX/TEL Mode Only, page 5-5.)
TADÑThis is the only setting in which you can use an external answering machine.  
Your telephone answering device is connected to your FAX, and answers every call.  
Once the TAD answers, the FAX listens for fax tones.  If it detects fax tones, it prints 
the fax. 
The TAD setting works only with an external telephone answering device (TAD); it 
does not work with telephone company voice mail.  Ring Delay and F/T Ring Time 
do not work in this setting.
09/06 15:25  FAX

Current Answer Mode 
						

							5 - 2   SETUP RECEIVE
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To select or change your Answer Mode
1Press Mode. The screen displays your current selection. 
2Continue to press Mode until your new selection appears. After 2 seconds, the screen 
returns to the date and time display, along with your new Answer Mode setting.
Setting Ring Delay
The Ring Delay setting determines the number of times the fax machine rings before 
it answers.  If you have extension phones on the same line as the fax machine, keep 
the Ring Delay default setting of 4. (See Easy Receive, page 5-3 and Operation from 
External or Extension Telephone, page 5-5 and For FAX/TEL Mode Only, page 5-5.)
1Press Function/Set, 2, 1.
2Press   or    to select how many times the line rings before the fax machine 
answers (00 Ð 04) and press Function/Set. If you select 00, the line doesnÕt ring at 
all.
3Press Stop to exit.
If youÕre changing Answer Mode while in another operation, the screen returns to the 
current operation display.
FAX/TEL
FAX ONLY
TAD:ANSWER MACH.
MANUAL 
						

							SETUP RECEIVE   5 - 3
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Setting F/T Ring Time
You need to determine how long the fax machine will notify you with its special 
double ring when you have a voice call.  This ringing happens after the initial ringing 
from the phone company.  Only the fax machine rings, for 20, 30, 40 or 70 seconds; 
no other phones on the same line ring the special double ring. However, you can 
answer the call on any phone on the same line as the fax machine.
1Press Function/Set, 2, 2.
2Press   or   to select how long the fax machine 
will ring to alert you that you have a voice call and 
press Function/Set.
3Press Stop to exit.
Now, when a call comes in and the machine is set to FAX/TEL Mode, all phones on 
this line will ring the number of times you selected in Ring Delay. 
You can let the fax machine pick up and detect if itÕs a fax or voice call. If itÕs a fax 
call, the machine prints the fax. If itÕs a voice call, the machine signals you with a 
double ring for the length of time you selected in F/T Ring Time.
Easy Receive
When you use this feature, you donÕt have to press Start when you answer a fax call 
and hear calling beeps. Just hold the handset and wait a few seconds. When you see 
RECEIVE on the fax screen or when you hear ÒchirpsÓ through the handset of an 
extension phone connected to another wall jack, just replace the handset, and your 
machine does the rest. Selecting ON allows the fax machine to receive fax calls 
automatically, even if you lift the handset of an extension or external phone. Selecting 
SEMI lets the machine receive the call only if youÕve answered it at the fax machine. 
Selecting OFF means youÕll have to activate the fax machine yourself, by pressing 
Start or by pressing   5 1 if you are not at your machine. 
(See Operation from 
External or Extension Telephone
 and For FAX/TEL Mode Only, page 5-5.)
If youÕve set the feature to ON, but your fax machine doesnÕt automatically connect a 
fax call when you lift an external or extension phone handset, press the Fax Receive 
code  5 1.  At the fax machine, lift the handset and press Start.
1Press Function/Set, 2, 3.
2Press   or   to select ON, SEMI or OFF and press Function/Set.
3Press Stop to exit.
Even if the caller hangs up during the double ringing, the fax machine continues for 
the set time.
RING TIME:20 SEC 
						

							5 - 4   SETUP RECEIVE
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Printing a Reduced Incoming original
You can always reduce the size of an incoming fax to a fixed percentage, regardless 
of the size of the paper (up to legal) in your fax machine.  If you choose AUTO, your 
machine chooses the level of reduction for you.
1Press Function/Set, 2, 5. 
2Press   or   to select the reduction ratio you want (AUTO, 93%, 87% or 75%) 
and press Function/Set.  Choose 100% if you dont want a reduction. 
3Press Stop to exit.
Recommended Reductions
If your paper is letter size (8.5 x 11), and the incoming fax is 
letter size, select 93%
A4, select 87%
legal size, select 75%.
If your paper is A4 (8.2 x 11.6), and the incoming fax is 
letter size, select 100%
A4, select 93%
If your paper is legal size (8.5 x 14), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 93%.
Setting Paper Size
You can use three sizes of paper for printing your faxesÑletter, legal and A4.  When 
you change the kind of paper you have loaded in the fax machine, you will need to 
change the setting for paper size, so your machine will know how to fit the incoming 
fax on the page.  You can also select the level of page reduction to fit on the paper in 
your machine.
1Press Function/Set, 2, 6. 
2Press   or   to select LETTER, LEGAL or 
A4 and press Function/Set.
3Press 1 if you want to change the reduction 
settingÑORÑPress 2 to go to Step 5. 
4Press   or   to select AUTO, 100%, 93%, 87% or 75% and press 
Function/Set.
5Press Stop to exit.
5.REDUCTION
6.PAPER
1.YES 2.NO
CHANGE REDUCTION 
						

							SETUP RECEIVE   5 - 5
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Advanced Receiving Operations
Operation from External or Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the EXT. 
jack, you can make your fax machine take over by using the Fax Receive Code. When 
you press the Fax Receive Code   5 1, the fax machine starts to receive a fax. (See 
Easy Receive, page 5-3.)
If the fax machine answers a voice call and double-rings for you to take over, use the 
Telephone Answer Code # 5 1 to take the call at an extension phone. (See 
Setting F/T Ring Time, page 5-3.)
If you answer a call, and no one is on the line, assume youÕre receiving a fax. At the 
fax machine phone, press Start, then hang up. At an extension phone, press   5 1, 
wait for fax receiving tones (chirps), then hang up.  At an external phone, press 
 5 1 and wait for the phone to be disconnected (the screen displays RECEIVE) 
before you hang up. (Your caller will have to press Start to send the fax.) 
For FAX/TEL Mode Only
When the fax machine is in FAX/TEL mode, it will use the F/T Ring Time (double 
ringing) to alert you to a voice call. If youÕre at the fax machine, you can lift the 
handset to answer.
If youÕre at an extension phone, youÕll need to lift the handset during the F/T Ring 
Time and press # 5 1 between the double rings. If no one is on the line, or if someone 
wants to send you a fax, send the call back to the fax machine by pressing   5 1.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax Receive 
Code is   5 1. The preset Telephone Answer Code is # 5 1. 
To change Remote Codes
1Press Function/Set, 2, 4.
2Press   or   to select ON (or OFF) and press 
Function/Set.
3If you want to, enter a new Fax Receive Code, then 
press Function/Set.
4If you want to, enter a new Telephone Answer 
Code, then press Function/Set.
5Press Stop to exit.
If you are always disconnected when accessing your external TAD remotely, try 
changing the Fax Receive Code from   5 1 to # # # and the Telephone Answer Code 
from # 5 1 to 9 9 9.
REMOTE ACT.:ON?
FAX RECEIVE:*51
TEL ANSWER:#51 
						

							5 - 6   SETUP RECEIVE
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Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax in the 
memory when you are at your machine:
1Press Function/Set, 8, 4.
2Press Start.
3Press Stop.
(See Turning On Fax Storage, page R-2.)
Polling
For details about the Polling function, our fax-back system 1-800-521-2846 (USA), 
1-800-681-9838 (From within Canada) and request Document #: 20918.
Polling is the process of retrieving faxes from another fax machine.  You can use your 
fax machine to ÒpollÓ other machines, or you can have someone poll your machine. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your machine to receive a fax, they pay for the call; if 
you poll someoneÕs fax machine to receive a fax, you pay for the call. 
(See Canceling a Scheduled Job, page 6-5.)
Some fax machines do not respond to the polling function.