Brother Ppf560 Plain Paper Fax Machine Owners Manual

							MAKING COPIES   9 - 2
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4Press  or   to select SORT. 
For example, select SORT.
To start copying now without enlarging or 
reducing, press Copy/Help.
To reduce or enlarge the image, press 
Function/Set.
5Press  or   to select an enlargement or 
reduction ratio. 
For example, 75 %.
6Press Copy/Help.
If you are making multiple copies and get a MEMORY FULL message while you 
are scanning the first page, press Stop to cancel the job. Then make a single copy. If 
you selected SORT and the MEMORY FULL message appears while scanning 
subsequent pages, you can press Copy/Help to copy the portion that is in memory, 
or press Stop to cancel. To restart the copy job using less memory, press Copy/Help 
for stacked copies.
MULTI COPY:SORT
SORT P.01 FNE
ELG/RDC:100% ?
THEN COPY OR SET
ELG/RDC:100% ?
ELG/RDC:120% ?
         •
         •
ELG/RDC: 93% ? 
ELG/RDC: 75% ?
SORT  P.01 FNE 
						

							10 - 1   PRINTING REPORTS
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10Printing Reports
Fax Machine Settings and Activity
You can print the following lists and reports:
Choose to print a Transmission Verification 
Report after all faxes you send.
Activity Report lists information about the last 30 
incoming and outgoing faxes. TX means 
Transmit; RX means Receive.
Lists names and numbers stored in One Touch and 
Speed Dial memory, in numerical order.
AUTO DIAL list (above), alphabetically.
Lists settings for INITIAL SETUP, SETUP 
RECEIVE, SETUP SEND, PRINT REPORTS, 
REMOTE FAX OPT and TEL SERVICE.
 Lists summary information and amount of 
occupied memory.
To Print a Report
1Press Function/Set, 7.
2Enter the number of the report you want to print.  For example, press 4 to print the 
TEL-INDEX.
3Press Start.
4Press Stop to exit.
For the Activity Report , also press   or   to select PRINT REPORT?.
1.XMIT REPORT
2.ACT.REPORT
3.AUTO DIAL
4.TEL.INDEX
5.USER SETTINGS
6.MEMORY STATUS 
						

							PRINTING REPORTS   10 - 2
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Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax.  This report lists the name 
or fax number of the receiving party, the time and date of transmission, and if the 
transmission was successful.
When the feature is OFF, the report is printed automatically only if thereÕs an error 
during transmission.  If the report indicates NG, send the original again.  If the report 
indicates you should check the readability of certain pages, resend those pages.
When the feature is ON, the report is printed with every fax you send.
1Press Function/Set, 7, 1.
2Press     or     to select ON (or OFF) and press Function/Set. 
3Press Stop to exit.
Activity Report Interval
You can set the fax machine to print activity reports at specific intervals (6, 12, 24 
hours, 2, 4 or 7 days).  If you set the interval to OFF, you can print the report by 
following the steps in the previous section.
1Press Function/Set, 7, 2. 
2Press      or     to display: 
and press Function/Set.
3Press      or     to choose your setting and press Function/Set.  If you choose 7 
days, the screen prompts you to choose a day at which to begin the 7-day countdown.
4Enter the time to begin printing, in 24-hour format and press Function/Set. 
(For example, enter 19:45 for 7:45 PM)
5Press Stop to exit.
INTERVAL? 
						

							11 - 1   IMPORTANT INFORMATION
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11Important Information
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in 
the United States only.
This equipment is hearing aid and volume control compatible.
When programming emergency numbers and/or making test calls to emergency numbers:
nBefore you hang up, briefly explain to the dispatcher the reason for the call.
nPerform such activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this 
equipment is a label that contains, among other information, the FCC Registration 
Number and Ringer Equivalence Number (REN) for this equipment. You must, upon 
request, provide this information to your telephone company. 
You may safely connect this equipment to the telephone line by means of a standard 
modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this 
equipment. This equipment is designed to be connected to the telephone line or 
premiseÕs wiring using a compatible modular jack that is Part 68 compliant. See the 
Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your 
telephone line and still have those devices ring when your telephone number is called. 
In most, but not all areas, the sum of the RENs of all devices connected to one line 
should not exceed five (5). To be certain of the number of devices you may connect to 
your line, as determined by the REN, you should contact your local telephone 
company to determine the maximum REN for your calling area. If your fax damages 
the telephone line, the telephone company may discontinue your service temporarily. 
If possible, they will notify you in advance. But if advance notice is not practical, you 
will be notified as soon as possible. You will be informed of your right to file a 
complaint with the FCC.
Your telephone company may make changes to its facilities, equipment, operations or 
procedures that could affect the proper functioning of your equipment. If they do, you 
will be notified in advance to give you an opportunity to maintain uninterrupted 
telephone service. 
If you experience trouble with this fax machine, please contact a Brother Authorized 
Service Center for information on obtaining service or repair. The telephone company 
may ask that you disconnect this equipment from the line until the problem has been 
corrected or until you are sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your fax machine, contact Brother 
Customer Service. (See  Brother Numbers, page i.) 
						

							IMPORTANT INFORMATION   11 - 2
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International Energy Star Compliance Statement
The purpose of the International Energy Star Program is to promote the development 
and popularization of energy-efficient office equipment, which includes computers, 
monitors, printers, facsimile receivers and copy machines world-wide. As an 
International Energy Star partner, Brother Industries, Ltd. has decided that this 
product meets the guideline of the program.
Industry Canada Compliance Statement (For Canada Only) 
This Class B digital apparatus meets all requirements of the Canadian Interference-
Causing Equipment Regulations. 

la matŽriel brouilleur du Canada.
Federal Communications Commission Compliance Notice
(For USA Only)
This equipment has been tested and found to comply with the limits for a Class B 
digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to 
provide reasonable protection against harmful interference in a residential installation. 
This equipment generates, uses, and can radiate radio frequency energy and, if not 
installed and used in accordance with the instructions, may cause harmful interference 
to radio communications. However, there is no guarantee that interference will not 
occur in a particular installation. If this equipment does cause harmful interference to 
radio or television reception, which can be determined by turning the equipment off 
and on, the user is encouraged to try to correct the interference by one or more of the 
following measures:
nReorient or relocate the receiving antenna.
nIncrease the separation between the fax equipment and the receiver.
nConnect the fax equipment on a separate circuit.
nConsult the dealer or an experienced radio/TV technician for help.
WARNING
For protection against the risk of electrical shock, always disconnect all cables from 
the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone 
company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of 
your use of this information, including direct, special or consequential damages. 
There are no warranties extended or granted by this document. 
						

							11 - 3   IMPORTANT INFORMATION
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Important Safety Instructions
1Read all of these instructions.
2Save them for later reference.
3Follow all warnings and instructions marked on the product.
4Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. 
Use a damp cloth for cleaning.
5Do not use this product near water.
6Do not place this product on an unstable cart, stand, or table. The product may fall, causing 
serious damage to the product.
7Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure 
reliable operation of the product and to protect it from overheating, these openings must not be 
blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, 
rug, or other similar surface. This product should never be placed near or over a radiator or heater. 
This product should never be placed in a built-in installation unless proper ventilation is provided.
8This product should be operated from the type of power source indicated on the label. If you are 
not sure of the type of power available, consult with your dealer or local power company.
9This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) 
pin. This plug will fit into only a grounding-type power outlet. This is a safety feature. If you are 
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. 
Do not defeat the purpose of the grounding-type plug.
10Do not allow anything to rest on the power cord. Do not place this product where people can walk 
on the cord.
11If an extension cord is used with this product, make sure that the total ampere ratings on the 
products plugged into the extension cord do not exceed the extension cord ampere rating. Also, 
make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes 
(USA only).
12Do not place anything in front of the fax machine that will block the exit-path of sent documents, 
originals and received faxes. 
13Do not touch an original during printing.
14Never push objects of any kind into this product through cabinet slots, because they may touch 
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill 
liquid of any kind on the product.
15Do not attempt to service this product yourself, as opening or removing covers may expose you 
to dangerous voltage points and/or other risks, and may void your warranty. Refer all servicing 
to a Brother Authorized Service Center. A list of Brother Authorized Service Centers has been 
included for your convenience, or you may contact the Brother Customer Service for your 
nearest Brother Authorized Service Center. (See  Brother Numbers, page i.)
16Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service 
Center under the following conditions: 
AWhen the power cord is damaged or frayed.
BIf liquid has been spilled into the product.
CIf the product has been exposed to rain or water.
DIf the product does not operate normally when the operating instructions are followed. 
Adjust only those controls that are covered by the operating instructions. Improper 
adjustment of other controls may result in damage and will often require extensive work 
by a qualified technician to restore the product to normal operation.
EIf the product has been dropped or the cabinet has been damaged.
FIf the product exhibits a distinct change in performance, indicating a need for service.
17To protect your product against power surges, we recommend the use of a power protection 
device (Surge Protector). 
						

							TROUBLESHOOTING AND ROUTINE MAINTENANCE    12 - 1
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12
Troubleshooting and 
Routine Maintenance
Troubleshooting
If you canÕt resolve a difficulty with your fax machine using this manual, please see 
page i for Brother Numbers to call for assistance.
Error Messages
You may occasionally encounter a difficulty with your fax machine or telephone line. 
If this happens, your fax machine often identifies the problem and displays an error 
message. The list below explains the most common error messages. 
If you need additional help, call the Brother fax-back system. (See  Brother Numbers, 
page i) 
The ribbon is used up and printing is not 
possible. Replace the ribbon or the ribbon 
cartridge with a new one. (See Replacing the 
Print Cartridge, page 12-8.)
The fax machine is out of paper, or the paper 
is not properly loaded. After you load paper, 
press Start.
The paper is jammed in the fax machine.
1Remove any paper that is not jammed.
CHANGE CARTRIDGE
PRESS START KEY
CHECK PAPER
CHECK PAPER 
						

							12 - 2   TROUBLESHOOTING AND ROUTINE MAINTENANCE
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2Open the top cover by lifting 
the gray lever on the right side 
of the top cover.
3Pull the jammed paper gently from the paper tray toward the front of the machine. If 
the paper is jammed under the rollers, then pull it toward the back of the machine.
Top Cover
YES!
NO! 
						

							TROUBLESHOOTING AND ROUTINE MAINTENANCE    12 - 3
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4Remove the print cartridge and turn the spool to tighten the ribbon.
5Install the cartridge. (See Replacing the Print Cartridge, page 12-8)
6Close the top cover.
7Load the paper.
A poor quality phone line resulted in a 
communications error. Try the call again.
You have requested a polling call from another 
party, but the other fax machine is not in Poll 
Waiting mode.
The other party has disconnected during a fax. Try 
calling the other party.
The documents were not inserted or fed properly, 
or were too long or too short. 
1Remove any paper that is not jammed from the ADF.
2Open the top cover.
3Pull the document toward the front of the machine.
4Close the cover and press Stop.
Contact Brother Customer Service at
USA:1-800-284-4329 (voice)
From within Canada:1-800-853-6660 (voice)
From within Montreal:1-514-685-6464 (voice)
COMM.ERROR
CONNECTION FAIL
DISCONNECTED
DOCUMENT JAM
MACHINE ERROR XX
PRESS STOP KEY 
						

							12 - 4   TROUBLESHOOTING AND ROUTINE MAINTENANCE
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The number you called does not answer or is busy. 
You may also have reached a number not 
connected to a fax. Check the number and call 
again.
YouÕve tried accessing a One Touch or Speed Dial 
location with no number assigned to it. See 
pages 7-1 to 7-2 for information about storing One 
Touch or Speed Dial numbers.
The print head has overheated. Unplug the fax 
machine and wait 30 minutes for it to cool.
The top cover is not closed completely.
If You Are Having Difficulty with Your Fax Machine
If you think there is a problem with your fax machine, make a copy first. If the copy 
looks good, the problem is probably not your fax machine. Check the difficulties 
below and follow the troubleshooting tips.
Printing or Receiving Faxes
Condensed Print and Horizontal Streaks; 
Top and Bottom of Sentences Cut Off
If your copy looks good, you probably had a bad connection, with static or 
interference on the phone line. If the copy looks bad, call Brother Customer 
Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or
 1-514-685-6464 (from within Montreal).
Vertical Black Lines When Receiving
The senderÕs scanner may be dirty. Ask the sender to make a copy to see if the 
problem is with the sending machine. Try receiving from another fax machine. 
If the problem continues, call Brother Customer Service at 1-800-284-4329 
(USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within 
Montreal).
NO RESPONSE/BUSY
NOT REGISTERED
PRINTER FAULT
TOP COVER OPEN