Brother Ppf 2600 Laser Plain Paper Fax Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 2
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only four keys. There 
are 30 Speed Dial locations. (See 
Speed Dialing, page 7-5 and Fax Settings and 
Activity
, page 9-1.)
1For the FAX, press Function, 6, 2.
For the MFC, press Function, 1, 6, 2. 
2Use the dial pad to enter a two-digit 
location (01Ð30) and press Set. 
3Enter the number (up to 20 digits) 
and press Set. 
4Use the dial pad to enter the name or company (up to 15 characters) and press 
Set. You can use the chart on page 4-2 to help you enter lettersÑORÑPress 
Set to store the number without a name. (See 
Entering Text, page 4-2.)
5Press   or   to select the type of number and press Set.
FAXA fax number
TELA telephone (voice) number
FAX/TELBoth a fax and telephone number
6Return to Step 2 to store another Speed Dial numberÑORÑPress Stop to exit.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number 
is already stored, the LCD displays the current name stored there, then prompts you 
to either
1. CHANGEÑORÑ2. EXIT. 
1Press 1 to change the number stored, or press 2 to exit without making a change.
2Enter a new number.
nIf you want to erase the number, press Stop when the cursor is to the left of the 
digits. The letters above and to the right of the cursor will be deleted.
nIf you want to change a digit, use   or   to position the cursor under the digit 
you want to change, then type over it.
3Follow the directions from Step 3 in Storing One Touch Numbers or Step 4 in 
Storing Speed Dial Numbers.
NoteIf you need to store a longer pause than 3.5 seconds, press Redial/Pause two 
or more times.
SPEED-DIAL? #
ENTER & SET
#05:
ENTER & SET
NAME: 
						

							7 - 3   AUTO DIAL NUMBERS AND DIALING OPTIONS
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by 
pressing only one One Touch key (Broadcasting) and Start.  First, youÕll need 
to store each fax number as a One Touch or Speed Dial number.  Then, you can 
combine them into a Group.  Each Group uses up a One Touch key.  Finally, 
you can have up to six small Groups, or you can assign up to 45 (FAX 2600) or 
37 (MFC 4600) numbers to one large Group.
(See 
Storing One Touch Dial Numbers, page 7-1, Storing Speed Dial Numbers, page 
7-2 and 
Broadcasting, page 7-6.)
1For the FAX, press Function, 6, 3.
For the MFC, press Function, 1, 6, 3.  
2Select a One Touch key where you wish to 
store the Group number.  (For example, 
press One Touch key 02 for Group 1).
3Use the dial pad to enter the Group number and press Set. 
(For example, press 1 for Group 1.)
4To include One Touch or Speed Dial 
numbers in the Group, enter them as if you 
were dialing. For example, for One Touch 
key 05, press One Touch key 05. For Speed 
Dial location 09, press Search/Speed 
Dial, then press 0, 9 on the dial pad. The 
display shows    05, #09.
5Press Set to accept the numbers for this 
group.
6Use the dial pad and the chart on page 4-2 to enter a name for the group and press 
Set. 
(For example, NEW CLIENTS.)
7Press Stop to exit.
You can include up to 15 (FAX 2600) or 7 (MFC 4600) One Touch locations, 
and up to 30 speed Dial locations.  If you broadcast to more than the maximum 
locations available, you will be unable to set up transmissions using Dual 
Access and the Timer.
You can print a list of all One Touch and Speed Dial numbers.  See  Printing 
Reports, Chapter 9.
SELECT ONE-TOUCH
SETUP GROUP:GO
ENTER & SET
G01:*O5#O9
NAME:
ENTER & SET 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 4
Dialing Options
You can use your FAX/MFC to make telephone and FAX calls by dialing 
manually, or by using Search, One Touch or Speed Dial memory. 
When you dial an auto dial number, the screen displays the name youÕve stored, 
or, if you havenÕt stored a name, the fax number youÕve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number. 
1Pick up the handsetÑORÑPress Hook.  
2When you hear a dial tone, dial the call using the dial pad.
3If you pressed Hook to dial the call, pick up the handset when the other party 
answers. (The speaker works only one way; the other party wonÕt be able to hear 
you unless you pick up the handset.)
4To hang up, replace the handset.
One Touch Dialing
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, press the One Touch key of the location you want to 
call. (See 
Storing One Touch Dial Numbers, page 7-1.)
3If you pressed Hook to dial the call, pick up the handset when the other party 
answers. (The speaker works only one way; the other party wonÕt be able to hear 
you unless you pickup the handset.)
4To hang up, replace the handset. 
If you are sending a fax, press Start after pressing the One Touch key.  If you 
picked up the handset, press Start when receiving the fax machine answers with 
fax tones.
If you try to use a One Touch location with no number stored in it, you will hear 
a warning sound, and the LCD will display NOT REGISTERED. The LCD 
returns to normal after 2 seconds. 
						

							7 - 5   AUTO DIAL NUMBERS AND DIALING OPTIONS
Speed Dialing
1Pick up the handsetÑORÑPress Hook. 
(See 
Storing Speed Dial Numbers, page 7-2.)
2When you hear a dial tone, press Search/Speed Dial, press #, then press the 
two-digit Speed Dial location.
3If you pressed Hook to dial the call, pick up the handset when the other party 
answers. (The speaker works only one way; the other party wonÕt be able to hear 
you unless you pickup the handset.)
4To hang up, replace the handset. 
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers 
when you make a call.  Rates may vary depending upon the time and destination.  
To take advantage of low rates, you can store the access codes or long-distance 
carriers as One Touch numbers.  You can store these long dialing sequences by 
dividing them and setting them up on separate keys in any combination.  You 
can even include manual dialing using the dial pad.  The combined number will 
be dialed in the order you entered it, as soon as you press Start. 
(See 
Storing One Touch Dial Numbers, page 7-1.)
You can store Ò555Ó on One Touch key 03 and Ò7000Ó on One Touch key 02.  
If you press One Touch 03, 02, and Start, you can dial Ò555-7000Ó.  To 
temporarily change a number, you can substitute part of the number with manual 
dialing using the dial pad.  For example, to change the number to 555-7001 you 
could press One Touch 03 and press 7, 0, 0, 1 using the dialing pad.
Search
You can search for names you have stored in One Touch and Speed Dial 
memories. Names are stored alphabetically. (See 
Storing One Touch Dial 
Numbers
, page 7-1 and Storing Speed Dial Numbers, page 7-2.)
1Press Search/Speed Dial, then enter the first letter of the name youÕre looking for.
2Press   or   to search the memory.
3When the LCD displays the name you want to call, pick up the handset or press 
Hook.
4Press Start to begin dialing.
5If you pressed Hook to dial the call, pick up the handset when the other party 
answers. (The speaker works only one way; the other party wonÕt be able to hear 
you unless you pickup the handset.)
6When the call is over, hang up. 
NoteIf you are sending a fax, press Start  after pressing the Speed Dial number.  If 
you picked up the handset, press Start when the receiving fax machine answers 
with fax tones. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 6
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax 
numbers. Using the Broadcast key, you can include up to 16 (FAX 2600), 8 
(MFC 4600) One Touch locations, up to 30 Speed Dial locations, and up to 50 
manually dialed numbers (maximum of 96 (FAX 2600) or 88 (MFC 4600) 
locations if you did not use up any locations for Groups, access codes or credit 
card numbers). However, available memory will vary with the types of jobs in 
memory and the number of locations used for broadcasting. If you broadcast to 
more than the maximum locations available, you will not be able to set up 
transmissions using dual access and the timer. (See 
Setting Up Groups for 
Broadcasting
, page 7-3.)
Although the easiest way to broadcast is to press Group keys, you can include 
One Touch, Speed Dial, and manually dialed numbers in the same broadcast.  
You must press Broadcast between each of these locations. Use the Telephone 
Index to help you choose the numbers easily.
After the broadcast is completed, a Broadcast Report will be printed 
automatically to let you know the results.
1Place the original face down in the ADF.
2Enter a number using One Touch, Speed Dial, Group numbers, Search or the 
dial pad.
Example: Group number
3Press Broadcast.  You will be prompted to press the next number.
4Enter the next number.
Example: Speed Dial
5Press Broadcast.
6Enter the next fax number.
Example: Manual dialing, using the dial pad.
7Press Start.
Your machine will read the original into memory and then start sending faxes to 
all the numbers you entered.
NoteTo stop the broadcasting in progress, press Stop.  The LCD asks if you want 
to cancel all locations or the location that is being sent.
nEnter the long dialing sequence numbers as you normally would, but keep in mind 
that each key counts as one location, so the number of locations you can call 
become limited.
nIf the line is busy or for some other reasons a connection could not be made while 
broadcasting, the FAX/MFC will redial the number automatically.
nIf the memory is full, press Stop to abort the job or press Stop to send the portion 
that is in the memory (if more than one page has been scanned). 
						

							7 - 7   AUTO DIAL NUMBERS AND DIALING OPTIONS
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are 
dialing overseas, you can press Redial/Pause as many times as needed to 
increase the length of the pause.
Hold
1Press Hold to put a call on Hold.
2You can replace the handset without disconnecting the call.
3Pick up the FAX/MFC handset to release the call from Hold. Picking up an 
extension handset will not release the call from Hold.
Tone/Pulse
If you have pulse dialing service, but need to send tone signals (for telephone 
banking, for example), follow the directions below. If you have touch tone 
service, you do not need this feature to send tone signals.
1Lift the handset.
2Press #. Digits dialed after this send tone signals.
3When you hang up, the fax machine returns to pulse dialing service.
Redial
If the last number you dialed was busy, press Redial/Pause for easy re-dialing. 
						

							REMOTE FAX OPTIONS   8 - 1
88Remote Fax Options
Fax Forwarding/Paging
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in 
memory, then dials the fax number youÕve programmed, and forwards the fax 
message.
1For the FAX, press Function, 8, 1.
For the MFC, press Function, 1, 8, 1.
2Press   or   until the screen displays 
FAX FORWARD? and press Set. 
3Enter the forwarding number (up to 20 digits) and press Set.
4Press Stop to exit.
You can NOT use Paging and Fax Forwarding at the same time.
You can NOT use Paging and Fax Forwarding when ÒFax StorageÓ is set to 
OFF.
FWD#:
ENTER & SET 
						

							8 - 2   REMOTE FAX OPTIONS
Programming Paging Number
When Paging is selected, your FAX/MFC dials the pager number youÕve 
programmed, and dials your Personal Identification Number (PIN) when connected, 
to activate your pager and let you know you have a fax message in the memory.
1For the FAX, press Function, 8, 1.
For the MFC, press Function, 1, 8, 1.
2Press   or   until the screen displays 
PAGING? and press Set. 
3Enter your paghone number (up to 20 digits) followed by  # # and press Set. 
Do not include the area code if it is the same as that of your FAX/MFC.  
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter 
your fax number, then press  # # and press Set.  
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
ÑORÑ
If you do not need a PIN, press Redial/Pause, enter the fax number, then press  
# # and press Set.  For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #.
5Press Stop to exit.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from 
another location, using Fax Forwarding, Paging, or Remote Retrieval functions.  
The screen will indicate when you have a fax stored in memory. 
(See 
Remote Retrieval, page 8-3.)
1For the FAX, press Function, 8, 2.
For the MFC, press Function, 1, 8, 2. 
2Press   or   to select ON (or OFF) and press Set.
3Press Stop to exit.
If you press 1, all fax data is erased and Fax Storage is turned off.  If you press 
2, data is not erased, and Fax Storage remains on. 
(See 
Printing a Fax in Memory, page 5-8.)
You cannot change a Paging number or PIN remotely.
NotePress Redial/Pause for each 3.5 second delay, as needed. 
If there are faxes in memory when you turn 
Fax Storage OFF, the screens prompts you to 
erase any faxes in memory.
PAG#:
ENTER & SET
FAX STORAGE:OFF?
SELECT     & SET
ERASE ALL FAX?
1.YES 2.NO 
						

							REMOTE FAX OPTIONS   8 - 3
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the FAX/MFC picks up your 
call, so you can access features remotely. The access code is preset to 1 5 9  , 
but you can change this. (See 
Changing Remote Codes, page 5-6.)
1For the FAX, press Function, 8, 3.
For the MFC, press Function, 1, 8, 3.
2Enter a three-digit number from 000 to 999 and press Set.  
(Do not use the same digits that appear in your Fax Receive Code or Telephone 
Answer Code.)
3Press Stop to exit.
Remote Retrieval
You can call your FAX/MFC from any fax machine using touch tone and use a 
Remote Access Code and other button presses to retrieve fax messages. Cut out 
the Remote Retrieval Access Card on the last page of this manual and keep it in 
your wallet as an aid. (See 
Changing Remote Retrieval Access Code, page 8-3.)
Using Remote Retrieval Access Code
1Dial your fax number from a fax machine using touch tone.
2When your FAX/MFC answers and beeps, immediately enter your Remote 
Retrieval Access Code (1 5 9  ).
3The FAX/MFC signals the kinds of messages received:
1 long beepÑFax message(s)
No long beepsÑNo messages
4The FAX/MFC then prompts you with two short beeps to enter a command.  If 
you wait longer than 30 seconds to enter a command, the FAX/MFC hangs up.  
If you enter an invalid command, theFAX/MFC beeps three times.
5Press 9 0 to reset the FAX/MFC when you finish.
6Hang up.
If your FAX/MFC is set to MANUAL mode, you can access your machine by 
waiting about 2 minutes, then entering the Remote Retrieval Access Code 
within 30 seconds. 
						

							8 - 4   REMOTE FAX OPTIONS
Remote Commands
Follow the commands below to access features remotely. When you call the 
FAX/MFC and enter your Remote Retrieval Access Code (1 5 9   ), the system 
will signal you with two short beeps to enter a remote command.
Remote CommandsOperation Details
95 Changing Fax 
Forwarding / Paging 
setting
1  OFF If you hear one long beep, the change is 
accepted. If you hear three short beeps, you 
cannot change it because the conditions  have not 
been met (Example: registering paging number). 
You can register your fax forwarding number by 
using 4. FAX FWD NO (see p. 8-1). Once you 
have registered the number, the FAX/MFC will 
change automatically to FAXFWD:ON mode. 
Then retrieve a Memory Status List by entering 
961 (see p. 8-5) to make sure that the Fax 
Forwarding number you registered is correct in 
the List. 2  Fax Forwarding
3  Paging
4  FAX FWD No.
6  Fax Storage ON
7  Fax Storage OFF
You can set FAX STORAGE to ON or OFF.
96  Retrieve a fax
1  Memory Status List Enter the number of a remote fax machine to 
receive the Memory Status List or stored fax 
message(s). (See p. 8-5) 2  Retrieve all faxes
3  Erase fax from the  
memoryIf you hear one long beep, you can erase fax 
message(s) from the memory.
97  Check the Receiving 
Status
1  FAX You can check whether your FAX/MFC has 
received any faxes. If yes, you will hear one long 
beep. If no, you will hear three short beeps.
98 Change Receive 
Mode
1  TAD If you hear one long beep, you can change the 
Receive Mode. If you hear three short beeps, you 
cannot change it. 2  FAX/TEL
3  FAX
90 ExitAfter a long beep, you can exit remote access.