Brother Ppf 2600 Laser Plain Paper Fax Owners Manual

							   ix
1Introduction ..................................................................................... 1-1
Using This Manual ..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedures (For USA Only) ..................................... 1-1
FAX 2600 Control Panel Overview ........................................... 1-2
MFC 4600 Control Panel Overview........................................... 1-4
About Fax Machines .................................................................. 1-6
Fax Tones and Handshake ................................................... 1-6
ECM (Error Correction Mode) ............................................ 1-6
2Assembly and Connections............................................................. 2-1
Packing List ................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly .................................................................................... 2-3
Installing the Drum Unit Assembly (with Toner Cartridge). 2-3
Setting Up the FAX/MFC ................................................... 2-5
Loading Paper...................................................................... 2-6
Acceptable Paper ................................................................. 2-7
Paper Capacity in Feeder ..................................................... 2-8
Manual Feed Slot................................................................. 2-8
Loading One Sheet of Paper ........................................... 2-8
Connecting an External 
Telephone Answering Device (TAD) ............................. 2-9
Sequence ......................................................................... 2-9
Connections..................................................................... 2-9
Recording Outgoing Message on External TAD .......... 2-10
Connecting an External Telephone ................................... 2-10
Special Line Considerations .............................................. 2-10
Roll Over Phone Lines .................................................. 2-10
Two-Line Phone System ............................................... 2-11
Converting Telephone Wall Outlets ............................. 2-11
Installing Fax Machine, External Two-Line TAD, 
and Two-Line Telephone ......................................... 2-11
Multi-Line Connections (PBX) ......................................... 2-12
If you are installing the FAX/MFC to work 
with a PBX: .............................................................. 2-13
Custom Features on a Single Line ..................................... 2-13
Table of Contents 
						

							x   
3On-Screen Programming................................................................ 3-1
User-Friendly Programming....................................................... 3-1
Function Mode..................................................................... 3-1
Do You Have a FAX or MFC?............................................ 3-1
Alternating Displays ............................................................ 3-2
Function Selection Table ..................................................... 3-2
4Initial Setup...................................................................................... 4-1
Getting Started............................................................................ 4-1
Setting Date and Time ......................................................... 4-1
Setting Station ID ................................................................ 4-1
Setting Tone/Pulse Dialing (For Canada Only)................... 4-2
Entering Text................................................................... 4-2
Inserting spaces ............................................................... 4-3
Making corrections ......................................................... 4-3
Repeating letters.............................................................. 4-3
Special characters and symbols....................................... 4-3
Setting Beeper Volume........................................................ 4-4
Setting the Handset Volume ................................................ 4-4
Setting Volume Amplify ................................................. 4-5
Setting the Speaker Volume ................................................ 4-5
Setting the Ring Volume ..................................................... 4-5
Memory Storage .................................................................. 4-5
Sleep Mode .......................................................................... 4-6
Delayed Timer ..................................................................... 4-6
5Setup Receive ................................................................................... 5-1
Basic Receiving Operations ....................................................... 5-1
Select Receive Mode ........................................................... 5-1
To select or change your Receive Mode ......................... 5-2
Setting Ring Delay .............................................................. 5-2
Setting F/T Ring Time ......................................................... 5-3
Easy Receive ....................................................................... 5-3
Printing a Reduced Incoming Document ............................ 5-4
Recommended Reductions.............................................. 5-4
Setting Paper Size ................................................................ 5-5
Setting the Print Density ...................................................... 5-5
Toner Save ........................................................................... 5-5
Advanced Receiving Operations ................................................ 5-6
Operation from Extension Telephone or External 
Telephone ........................................................................ 5-6 
						

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For FAX/TEL Mode Only .............................................. 5-6
Changing Remote Codes................................................. 5-6
Polling.................................................................................. 5-7
Setting Up Polling Receive ............................................. 5-7
Setting Up Sequential Polling Receive ........................... 5-7
Printing a Fax in Memory.................................................... 5-8
Canceling a Scheduled Job .................................................. 5-8
Telephone Services .................................................................... 5-9
Distinctive Ring ................................................................... 5-9
Registering Your Distinctive Ring Pattern ................... 5-10
Caller ID ............................................................................ 5-11
Viewing Caller ID List.................................................. 5-11
Printing Caller ID List .................................................. 5-11
Call Waiting Caller ID....................................................... 5-12
6Setup Send ....................................................................................... 6-1
Before You Begin....................................................................... 6-1
Sending Faxes Using Multiple Settings .............................. 6-1
Using the ADF (Automatic Document Feeder)................... 6-1
Manual Transmission .......................................................... 6-2
Automatic Transmission...................................................... 6-2
Manual and Automatic Fax Redial ...................................... 6-2
Dual Access ......................................................................... 6-2
Real Time Transmission ...................................................... 6-3
Checking the Jobs Status ..................................................... 6-3
Canceling Jobs While Scanning the Original ...................... 6-4
Canceling Jobs in Memory .................................................. 6-4
Basic Sending Operations .......................................................... 6-4
Composing Electronic Cover Page...................................... 6-4
Composing Your Own Comments .................................. 6-5
Cover Page for Next Fax Only........................................ 6-5
Always Send Cover Page ................................................ 6-6
Using a Printed Cover Page ............................................ 6-6
Contrast................................................................................ 6-7
Resolution ............................................................................ 6-7
Advanced Sending Operations ................................................... 6-7
Overseas Mode .................................................................... 6-7
Call Reservation .................................................................. 6-8
Print Sample Call Back Message ........................................ 6-8
Delayed Fax ......................................................................... 6-9
Multiple Resolution Transmission ...................................... 6-9 
						

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Setting Up Polled Transmit ............................................... 6-10
Interrupting Delayed Fax and Polled Transmit Jobs ......... 6-10
7Auto Dial Numbers and Dialing Options ...................................... 7-1
Storing Numbers for Easy Dialing ............................................. 7-1
Storing One Touch Dial Numbers ....................................... 7-1
Storing Speed Dial Numbers ............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-2
Setting Up Groups for Broadcasting ................................... 7-3
Dialing Options .......................................................................... 7-4
Manual Dialing .................................................................... 7-4
One Touch Dialing .............................................................. 7-4
Speed Dialing ...................................................................... 7-5
Dialing Access Codes and Credit Card Numbers................ 7-5
Search .................................................................................. 7-5
Broadcasting ........................................................................ 7-6
Pause .................................................................................... 7-7
Hold ..................................................................................... 7-7
Tone/Pulse ........................................................................... 7-7
Redial ................................................................................... 7-7
8Remote Fax Options........................................................................ 8-1
Fax Forwarding/Paging .............................................................. 8-1
Programming a Fax Forwarding Number............................ 8-1
Programming Paging Number ............................................. 8-2
Setting Fax Storage .................................................................... 8-2
Changing Remote Retrieval Access Code.................................. 8-3
Remote Retrieval ........................................................................ 8-3
Using Remote Retrieval Access Code ................................. 8-3
Remote Commands ............................................................. 8-4
Retrieving Memory Status List ........................................... 8-5
Retrieving Fax Messages ..................................................... 8-5
Changing Fax Forwarding Number ..................................... 8-6
9Printing Reports .............................................................................. 9-1
Fax Settings and Activity ........................................................... 9-1
To Print a Report ................................................................. 9-1
Transmission Verification (Xmit) Report............................ 9-2
Activity Report Interval ....................................................... 9-2 
						

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10Making Copies................................................................................10-1
Using the FAX/MFC as a Copier..............................................10-1
Making a Single Copy........................................................10-1
Type of Original .................................................................10-2
Making Multiple Copies ....................................................10-2
Sorting Multiple Copies .....................................................10-2
Enlarging and Reducing Copies .........................................10-3
11Troubleshooting and Routine Maintenance ................................11-1
Troubleshooting ........................................................................11-1
Brother fax-back system ....................................................11-1
Frequently Asked Questions (FAQs) .................................11-1
Brother Bulletin Board .......................................................11-1
Error Messages ...................................................................11-2
Document Jam ....................................................................11-6
Printer Jam .........................................................................11-6
Paper is Jammed in the Multi-purpose Sheet Feeder.....11-7
Paper is Jammed near the Drum Unit or in the 
Fuser Unit ..................................................................11-7
If You Are Having Difficulty with Your FAX/MFC .........11-8
Packing and Shipping the FAX/MFC .....................................11-15
Routine Maintenance ..............................................................11-17
Cleaning the Document Scanner ......................................11-17
Cleaning the Printer..........................................................11-18
Cleaning the Drum Unit ...................................................11-19
Replacing the Toner Cartridge .........................................11-20
How to Replace the Toner Cartridge ...............................11-20
Replacing the Drum Unit .................................................11-24
For Customer Service .......................................................11-27 
						

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12Important Information ................................................................. 12-1
Standard Telephone and FCC Notices ..................................... 12-1
These notices are in effect only for 120V models sold 
and used in the United States. ....................................... 12-1
Laser Safety (For 110Ð120V Models Only) ................. 12-2
FDA Regulations........................................................... 12-2
Federal Communications Commission (FCC) 
Declaration of Conformity (For USA Only) ............ 12-3
Industry Canada Compliance Statement 
(For Canada Only) .................................................... 12-3
ImportantÑAbout the Interface Cable (For MFC 4600 
Only) ......................................................................... 12-3
Important Safety Instructions ........................................ 12-4
Energy Star
¨ Compliance Statement ................................. 12-5
Trademarks.................................................................... 12-6
SSpecifications ................................................................................... S-1
Fax .............................................................................................. S-1
Printer (For MFC 4600 Only) .................................................... S-2
Electrical and Environment ........................................................ S-2
Glossary........................................................................................... G-1
Index .................................................................................................. I-1
Remote Retrieval Access Card...................................................... R-1 
						

							INTRODUCTION   1 - 1
11Introduction
Using This Manual
Thank you for purchasing a Brother fax machine or multi-function center. 
This FAX/MFC has been designed to be simple to use, with LCD screen prompts to 
guide you through functions. However, you can use your machine to its fullest 
potential by taking a few minutes to read this manual.
Finding Information 
All chapter headings and subheadings are listed in the Table of Contents. You will be 
able to find information about a specific feature or function by checking the Index in 
the back of this manual.  Illustrations of some screen displays also help you choose the 
correct key-presses.
Conventions Used in this Manual
Also, throughout this manual, youÕll see special symbols alerting you to important 
information, cross-references, and warnings.
boldfaceBold typeface identifies a specific key on the FAX/MFC control panel.
italicsItalics typeface identifies a chapter or topic that you should review 
for related information.
bubble dotBubble Dot typeface identifies the messages on the LCD of the FAX/MFC.
Test Sheet Procedures (For USA Only)
After programming your Station ID, please fill out the TEST SHEET included with 
your FAX/MFC and fax it to BrotherÕs Automated Fax Response System as your first 
transmission. This will verify that your FAX/MFC is properly installed. (See Setting 
Station ID, page 4-1.)
When this document is received a confirmation sheet will be sent back to your 
machine. To get a response, be sure to set up your Station ID. 
Additionally, your FAX/MFC has a Help key. Press Help or Copy/Help to print a 
list of basic operational steps and functions.
Warnings detail precautions you must take to avoid possible personal injury.
Cautions specify procedures you must avoid or follow to prevent possible damage to the 
FAX/MFC.
NoteNotes supply important information you must follow if the specified situation applies.
FYI tips provide details about how the current operation interacts with other features.
Improper Setup alerts you to devices and procedures that are not compatible with the 
FAX/MFC.
USA:1-908-685-9283 (fax) 
						

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FAX 2600 Control Panel Overview
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							INTRODUCTION   1 - 3
FAX 2600 Control Panel Overview
When you press these keys: 
HoldLets you put calls on hold.
Dial PadAllows you to dial phone and fax 
numbers, and can be used as a 
keyboard for entering information into 
the fax machine.
Redial/PauseRedials the last number called. Also 
inserts a pause in autodial numbers.
HookLets you dial telephone and fax numbers 
without lifting the handset.
     (Left Arrow)
     (Right Arrow)
                 Volume
Moves the LCD cursor to the left or 
right in Function mode so you can 
make selections. 
Also, adjusts speaker, ring and 
handset volume.
Search/Speed DialLets you look up numbers stored in the 
dialing memory. Also, lets you dial 
stored phone numbers by pressing # and 
two-digit number.
ShiftStopAccesses the second number stored on 
each One Touch Key (9-16).Stops a fax, cancels an operation, or 
exits from function mode.StartStarts an operation, such as sending a 
fax.
Broadcastlets you to send faxes to many different 
locations (maximum of 96 locations at 
once).
ResolutionLets you select the resolution when you 
send a fax.
Enlarge/Reducelets you select an enlargement or 
reduction ratio: 100%, 120%, 125%, 
150%, 200%, 50%, 75%, 87%, 93%. 
Selecting AUTO automatically reduces 
the original to the selected paper size.
CopyMakes a copy of the original in the 
ADF.
Liquid Crystal Display (LCD)Displays messages to help you set and 
operate your fax machine.
Lets you access the function mode. 
(programming)
Function
Programming keys:
Dialing and Telephone keys:
Stores a function setting in the  
machine.
Set8
61
3
2
5
One Touch Dial KeysPreviously stored phone numbers are 
accessecd for quick and easy dialing.4
HelpPrints a quick reference Help List.11
Receive Mode
Fax keys:
Lets you set how the machine will handle 
incoming calls.
7
Copy keys:
Photo/TextLets you identify the type of document 
you want to copy: a photograph or text.
10
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MFC 4600 Control Panel Overview
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