Brother Ppf 2600 Laser Plain Paper Fax Owners Manual

							SETUP RECEIVE   5 - 4
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage, 
regardless of the size of the paper (up to legal) in your FAX/MFC.  If you choose 
AUTO, your FAX/MFC chooses the level of reduction for you.
1For the FAX, press Function, 2, 5.  
For the MFC, press Function, 1, 2, 5.
2Press   or   to select the reduction ratio you wantÑAUTO, 93%, 87% or 75% 
and press Set.  
Choose 100% if you dont want a reduction. 
3Press Stop to exit.
Recommended Reductions
If your paper is letter size (8.5 x 11), and the incoming fax is 
letter size, select 93%
A4 size, select 87%
legal size, select 75%.
If your paper is A4 (8.2 x 11.6), and the incoming fax is 
letter size, select 100%
A4 size, select 93%
If your paper is legal size (8.5 x 14), and the incoming fax is
letter size, select 100%
A4 size, select 100%
legal size, select 93%.
5.REDUCTION 
						

							5 - 5   SETUP RECEIVE
Setting Paper Size
You can use three sizes of paper for printing your faxes:  letter, legal and A4.  
When you change the size of paper you have loaded in the FAX/MFC, you will 
need to change the setting for paper size, so your FAX/MFC will know how to 
fit the incoming fax on the page.  You can also select the level of page reduction 
to fit on the paper in your FAX/MFC.
1For the FAX, press Function, 2, 6.  
For the MFC, press Function, 1, 2, 6.
2Press   or   to select LETTER, LEGAL 
or A4 and press Set.
3Press 1 if you want to change the reduction 
settingÑORÑPress 2 to go to Step 5. 
4Press   or   to select AUTO, 100%, 93%, 87% or 75% and press Set.
5Press Stop to exit.
Setting the Print Density
If your FAX/MFC is printing too light or too dark, you can adjust print density, 
making your printed documents darker or lighter. The new setting will remain 
until you change it again.
1For the FAX, press Function, 2, 7.  
For the MFC, press Function, 1, 2, 7.
2Press   to make print lighter, or   to make print darker and press Set.
3Press Stop to exit.
Toner Save
You can conserve toner using this feature.  When you set Toner Save to ON, 
print appears somewhat lighter.  The default setting is OFF.
1For the FAX, press Function, 2, 9.  
For the MFC, press Function, 1, 2, 9.
2Press   or   to turn ON (or OFF) and press Set.
3Press Stop to exit.
6.PAPER
CHANGE REDUCTION
1.YES 2.NO 
						

							SETUP RECEIVE   5 - 6
Advanced Receiving Operations
Operation from Extension Telephone or External 
Telephone
If you answer a fax call on an extension phone or on an external phone in the 
EXT.  jack, you can make your FAX/MFC take over by using the Fax Receive 
Code. When you press the Fax Receive Code   5 1, the FAX/MFC starts to 
receive a fax. (See 
Setting F/T Ring Time, page 5-3 and Easy Receive, page 5-3.)
If the FAX/MFC answers a voice call and double-rings for you to take over, use 
the Telephone Answer Code # 5 1 to take the call at an extension phone.
If you answer a call, and no one is on the line, assume youÕre receiving a fax. At 
the FAX/MFC phone, press Start, then hang up. At an extension phone, press 
 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, 
press  5 1 and wait for the phone to be disconnected (the screen displays 
RECEIVE) before you hang up.  (Your caller will have to press Start to send 
the fax.) 
For FAX/TEL Mode Only
When the FAX/MFC is in FAX/TEL mode, it will use the F/T Ring Time 
(double ringing) to alert you to pick up a voice call. If youÕre at the FAX/MFC, 
you can lift the handset to answer.
If youÕre at an extension phone, youÕll need to lift the handset during the F/T 
Ring Time and press # 5 1 between the double rings. If no one is on the line, or 
if someone wants to send you a fax, send the call back to the FAX/MFC by 
pressing  5 1.
Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Fax 
Receive Code is   5 1. The preset Telephone Answer Code is # 5 1. 
1For the FAX, press Function, 2, 4.  
For the MFC, press Function, 1, 2, 4.
2Press   or   to select ON (or OFF) and press 
Set.
3If you want to, enter a new Fax Receive Code, 
then press Set.
4If you want to, enter a new Telephone Answer 
Code, then press Set.
5Press Stop to exit.
NoteIf you are always disconnected when accessing your external TAD remotely, 
try changing the Fax Receive Code from    5 1  to  #  #  # and the Telephone 
Answer Code from # 5 1 to 9 9 9.
REMOTE ACT.:ON?
FAX RECEIVE:*51
TEL ANSWER:#51 
						

							5 - 7   SETUP RECEIVE
Polling
Polling is the process of retrieving faxes from another fax machine.  You can 
use your FAX/MFC to ÒpollÓ other machines, or you can have someone poll 
your machine. 
All parties involved in polling need to set up their fax machines to accommodate 
polling.  When someone polls your machine to receive a fax, they pay for the 
call; if you poll someoneÕs fax machine to receive a fax, you pay for the call.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1For the FAX, press Function, 2, 8.  
For the MFC, press Function, 1, 2, 8.
2Press   or   to choose ON and press Set.
3Enter the fax number you are polling.
4Press Start. 
The screen displays DIALING.
Setting Up Sequential Polling Receive
The FAX/MFC can request documents from several fax units in a single 
operation. Afterward, a Sequential Polling Report will be printed. (See 
Canceling a Scheduled Job, page 5-8.)
1For the FAX, press Function, 2, 8.  
For the MFC, press Function, 1, 2, 8.
2Press   or   to select Polling ON and 
press Set.
 
3Specify the destination fax machines you wish to poll, using One Touch, Speed 
Dial, a Group or the dial pad.  You must press Broadcast between each 
location.
4Press Start.  The FAX/MFC will poll each 
number or group member in turn for a 
document.
Some fax machines do not respond to the polling function.
POLLING RX:OFF?
SELECT  & SET
ENTER FAX NO.
PRESS START KEY
POLLING RX:OFF?
SELECT  & SET
POLLING RX:ON?
ENTER FAX NO.
PRESS START KEY
ACCEPTED
DIALING      #01 
						

							SETUP RECEIVE   5 - 8
Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax from 
memory when you are at your FAX/MFC. (See 
Setting Fax Storage, page 8-2.)
1For the FAX, press Function, 8, 4.  
For the MFC, press Function, 1, 8, 4.
2Press Start.
3After printing is finished, press Stop to exit.
Canceling a Scheduled Job
You can cancel tasks youÕve scheduled, such as Delayed Fax or Polling 
Transmit.
If the FAX/MFC is idle,
1For the FAX, press Function, 4.  
For the MFC, press Function, 1, 4.
Any waiting jobs will appear on the display. If no jobs are waiting, the screen 
displays NO JOB WAITING.
2If you have more than two jobs waiting, use   or   to select the job you want 
to cancel and press Set when the screen displays your selection.
ÑORÑ
If you have only one job waiting, go to Step 3.
3Press 1 to cancel the jobÑORÑPress 2 to exit without canceling it.
To cancel another job, return to Step 2.
4Press Stop to exit.
NoteIf your FAX/MFC is busy, press Stop, then follow Steps 2 through 4 to cancel 
a job.
You can check which jobs are waiting in memory by following Steps 1 and 2 
above.
4.REMAINING JOBS 
						

							5 - 9   SETUP RECEIVE
Telephone Services
Distinctive Ring
This FAX/MFC feature lets you use the Distinctive Ring subscriber service 
offered by some telephone companies, which allows you to have several 
telephone numbers on one phone line. Each phone number has its own 
Distinctive Ring pattern, so youÕll know which phone number is ringing. This is 
one way you can have a separate phone number for your FAX/MFC.
Your FAX/MFC has a Distinctive Ring function, allowing you to dedicate one 
phone number just for receiving faxes. YouÕll need to follow the directions 
below to ÒregisterÓ the new Distinctive Ringing pattern, that was assigned by the 
Telephone Company, so your FAX/MFC can recognize its incoming calls.
NoteYou can change or cancel the Distinctive Ring pattern at any time. You can 
switch it off temporarily, then turn it back on. When you get a new fax number, 
be sure to reset this function.
You can register only one Distinctive Ring pattern with the FAX/MFC. Some 
ringing patterns cannot be registered.
nThe FAX/MFC will answer only calls to its registered number.
nYou will not hear the first two rings of all incoming calls on the machine.
nTo have your TAD answer only the main number, the FAX/MFC must be in 
Manual mode.
nIn FAX/TEL or FAX mode, the FAX/MFC will answer all numbers on the phone 
line. 
						

							SETUP RECEIVE   5 - 10
Registering Your Distinctive Ring Pattern
If you are not sure which ring pattern you have call your telephone company. 
Then assign your ring pattern in the steps below.
1Set the FAX/MFC to MANUAL mode.
2For the FAX, press Function, 0, 1.  
For the MFC, press Function, 1, 0, 1.  The screen displays the current setting 
of this feature.
3Press   or   to select DISTINCTIVE: SET? and press Set.
4Press   or   to select the prestored ring pattern you want to assign and press 
Set. (You will hear each pattern as you scroll through the four patterns.) Be sure 
to choose the pattern assigned by the Telephone Company.
5Press Stop to exit.
Once youÕve registered the Distinctive Ring pattern in your FAX/MFC, you can 
turn this feature on or off.  To change the setting, follow Steps 1 to 4 above, 
selecting ON (or OFF).
Ring
Pattern
1
2
3
4Rings
long - long
short - long - short
short - short - long
very long (normal pattern) 
						

							5 - 11   SETUP RECEIVE
Caller ID
After a few rings, the screen displays the telephone number of your caller (or 
name, if available).  Once you pick up the  handset, the Caller ID information 
disappears from the screen, but the call information remains stored in the Caller 
ID memory. (See 
Printing Caller ID List, page 5-11.)
nYou will see the first 16 characters of the number or name.
nOUT OF AREA means call originates outside your Caller ID service area.
nPRIVATE CALL means the caller has intentionally blocked transmission of 
information.
nCALL PICKUP remains on the screen when no Caller ID information was 
transmitted. 
If both the name and number are received, the screen displays only the name.  
You can print a list of Caller ID information received by your FAX/MFC.
Caller ID service varies with different carriers.  Call your local phone company 
to determine the kind of service available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the thirty-first 
call comes in, information about the first call is erased.  You can scroll through 
Caller ID information to review those calls made to your FAX/MFC.
1For the FAX, press Function, 0, 2.  
For the MFC, press Function, 1, 0, 2.  
2Press   or   to select DISPLAY #? and press Set.
If the name was not received, it will not be displayed.
3Press   or   to scroll through the Caller ID memory to select the Caller ID you 
want to view and press Set.
The LCD shows the callerÕs name and number and the date and time of the call.
4Press   or   to return to the Caller ID listingÑORÑPress Stop to exit.
Printing Caller ID List
1For the FAX, press Function, 0, 2.  
For the MFC, press Function, 1, 0, 2.  
2Press   or   to select PRINT REPORT? and press Set.
3Press Start.
The Caller ID feature lets you use the Caller ID subscriber service offered by 
many local phone companies.  This service provides you, by means of the LCD 
display, the name or telephone number of your caller as the line rings. 
						

							SETUP RECEIVE   5 - 12
Call Waiting Caller ID 
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID 
service offered by many local telephone companies.  The feature displays the 
telephone number (or name, if available) of Call Waiting callers on your FAX/
MFCÕs LCD.
1To answer a Call Waiting signal while youre talking on the phone, ask the other 
party if you can put them on Hold a minute to catch the other call.  The LCD 
displays the Caller ID.
2Press Speed Dial to switch to the second call.
3To switch back to the first call, press Speed Dial again.
Either caller can hang up at any time.  However, if you hang up you will 
disconnect both callers. 
						

							6 - 1   SETUP SEND
66Setup Send
Before You Begin
Sending Faxes Using Multiple Settings
When you send a fax you can choose any 
combination of the available settings:  add 
a coverpage and select a comment; set the 
contrast or resolution; send using overseas 
mode, call reservation or delayed fax timer, 
polling transmission or real time transmission. After each function is accepted, 
the display will ask if you want to enter other settings: 
Press 1 if you want to select additional settings. The LCD returns to the SETUP 
SEND menuÑORÑ
Press 2 if you are finished choosing settings, and go to the next step.
Using the ADF (Automatic Document Feeder)
nDocuments must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches 
long. Your FAX/MFC can scan an image only 8.2 inches wide, regardless of 
how wide the paper.
nMake sure you place 
original face down, top 
edge first.
nAdjust the paper guides 
to fit the width of your 
document.
nThe ADF (automatic document feeder) can hold up to 20 pages, feeding each 
one individually through the fax machine. Use standard (14 lbÐ24 lb) paper 
when using the ADF; if youÕre using heavier paper, feed each sheet individually 
to prevent paper jams.
nPress Resolution (before you send the fax) to select the resolution for the 
document youÕre sending. (See 
Resolution, page 6-7.)
nMake sure documents written in ink are completely dry.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, 
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or 
fabric.
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
Paper
GuidesOriginals are
Face Down
in the ADF