Brother MFC 8420 User Manual

HOW TO SCAN USING WINDOWS®   13 - 15
7To start scanning your document,  click t he Scan button in the 
Scan dialog box.
This time only the selected area of the original will appear in the 
PaperPort
® window (or your software application window).
Br other  Sc anne r Utility
The Brother Scanner Utility is used for configuring the scanner driver 
for resolutions great er than 1200dpi and f or changing the paper size. 
If you want to set Legal size as the default size,  change the setting 
using this utilit...

13 - 16   HOW TO SCAN USING WINDOWS®
Using the scan key (For USB or 
Parallel interface cable users)
You can use   (Scan) on the control panel to scan originals 
into your word processing, graphics or E-mail applications or your 
computer folder. The advantage of using   (
Scan) is that you 
avoid the mouse clicks required to scan from your computer.
For Scan to E-mail, Scan to Image, Scan to OCR and Scan 
to File
Before you can use   (
Scan) on the control panel, you 
must have connect ed the MFC t o...

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Scan to E-mail
You can either scan a black and white or color original into your 
E-mail application as a file attachment. You can change the   
(
Scan) configuration. (See Scan  to E- mail on page 14-10 to 14-11.) 
(For Windows
® XP: See Hardware Section:  Changing the Scan to 
button configuration on page 15-5 to 15-11. )
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press  (Scan).
3Press  or  to select Scan 
to E-Mail.
Press 
Set.
The...

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Scan to OCR
If your original is text, you can have it converted by ScanSoft® 
Text Brid ge
® to an editable text f ile and then have the result displayed 
in your word processing application for viewing and editing. You can 
change t he   (
Scan) configuration.  (See Scan to OCR (Word 
Processor) on page 14-12 to 14-13.) (For Windows
® XP: See 
Hardware Section:  Changing the Scan to but ton configuration on 
page 15-5 to 15-11. )
1Place the original face up in the...

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Using ScanSoft® PaperPort® and 
TextBridge
® OCR
ScanSoft® PaperPort® for Brother is a document management 
application. You will use PaperPort® to view scanned documents. 
PaperPort
® has a sophisticated, yet easy-to-use, filing syst em that 
will help you organize your graphics and text documents. It allows 
you to combine or “stack” documents of different formats for printing, 
faxing or filing. 
ScanSoft
® PaperPort® can be accessed through the ScanSoft®...

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Viewing items
Sca nSoft® PaperPort® provides several ways to view items:
Desktop View displays a t humbnail (a small graphic that represents 
each it em in a Desktop or folder).
Items in the selected folder appear on the PaperPort
® Desktop. You 
can see PaperPort® items (MAX files) and non-PaperPort® it ems 
(files created using other applications). 
Non-PaperPort
® items include an icon that indicates the application 
that was used to create the item; a...

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Organizing your items in folders
PaperPort® has an easy-to-use filing system for organizing your 
items. The filing system consists of folders and items that you select 
to view in Desktop View. An item can be a PaperPort
® item or a 
non-PaperPort® item:
■Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their it ems in 
Desktop View.
■You can simply drag and drop an item onto a f older.
When the folder is...

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ScanSoft® TextBridge® OCR lets you convert 
image text into text you can edit
Sca nSoft® TextBridge® OCR is installed automatically with 
PaperPort® when you install MFL-Pro Suite on your computer.
Sca nSoft
® PaperPort® can quickly convert the text on a ScanSoft® 
PaperPort® item (which is really just a picture of the text) into t ext that 
you can edit with a word processing application.
PaperPort
® uses the optical character recognition application 
Sca nSoft®...

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You can Export items in other formats
You can export or save PaperPort® it ems in several popular file 
formats, such as BMP, JPEG, TIFF, or self-viewing. 
For example, to create a file for an Internet Web site, export it as a 
JPEG  file. Web pages of ten use JPEG files for displaying images.
Exporting an image file
1Select  the Save As command from the File pull-down menu in 
t he PaperPort® window. The Save ‘XXXXX’ as dialog box will be 
displayed.
2Select  the...

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How to Uninstall PaperPort® and  ScanSoft® 
TextBridge®
For Windows® 95/98/98SE, and Windows NT® Workstation 4.0 and 
Windows® Me:
Select Start, Settings, Control Panel, Add/Remove Programs 
and the Install/Uninstall tab.
Select Brother Ext ensi ons  for Pape rport and click the 
Add/ Re move button.
Select PaperPort
® 8.0 SE from the list and click the Add/Remove butt on.
For Windows
® 2000 Professional:
Select Start, Settings, Control Panel and Add /Remo ve Pro...