Brother Mfc 6490cw User Manual

Dialling and storing numbers79
8
ePress aor b to choose the 2-digit 
One Touch location where you want to 
store the number in.
Press  OK.
Note
One Touch Dial numbers begin with   (for 
example,  l 0  2 ).
 
fDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad.
Press  OK.
(To help you enter letters, see 
Entering Text  on page 206.)
„ To store the number without a name, 
press  OK.
gPress  OK to confirm the fax or 
telephone number.
hPress  aor b to choose  Complete....

Chapter 8
80
Storing Speed Dial numbers from 
Outgoing Calls
8
You can also store Speed Dial numbers from 
the Outgoing Call history. 
aPress  Redial/Pause .
You can also choose  Outgoing Call 
by pressing  ( Fax).
bPress  aor b to choose the name or 
number you want to store.
Press  OK.
cPress  aor b to choose 
Add To Phone Book .
Press  OK.
dPress  aor b to choose the Speed Dial 
location you want to store the number in.
Press  OK.
Note
Speed Dial numbers begin with  # (for 
example,  # 0  2 ).
 
eDo...

Dialling and storing numbers81
8
Changing One Touch or 
Speed Dial names or numbers8
You can change a One Touch or Speed Dial 
name or number that has already been 
stored. 
aPress (
Phone Book ).
bPress aor b to choose 
Set One Touch Dial  or 
Set Speed Dial .
Press  OK.
cPress  aor b to choose the 2-digit 
One Touch or Speed Dial location you 
want to change.
Press  OK.
dDo one of the following:
„ Press  aor b to choose  Change. 
Press  OK.
„ Press  aor b to choose  Delete. 
Press  OK. 
Press  1 to...

Chapter 8
82
Setting up groups for 
broadcasting8
Groups, which can be stored in a One Touch 
key or a Speed Dial location, allow you to 
send the same fax message to many fax 
numbers by pressing only a One Touch key 
or ( Phone Book ), the two-digit location 
and  Mono Start . First, youll need to store 
each fax number in a One Touch key or 
Speed-Dial location. Then you can include 
them as numbers in the Group. Each Group 
uses up a One Touch key or Speed Dial 
location. You can have up to six...

Dialling and storing numbers83
8
eEnter the new name (up to 
16 characters) using the dial pad.
Press OK.
(See  Entering Text  on page 206. For 
example, type NEW CLIENTS.)
fPress  aor b to choose  Complete.
Press  OK.
gPress  Stop/Exit .
Deleting a Group8
aPress ( Phone Book ).
bPress aor b to choose  Setup Groups .
Press  OK.
cPress  aor b to choose the Group you 
want to delete.
Press  OK.
dPress  aor b to choose  Delete.
Press  OK.
Press  1 to confirm.
ePress  Stop/Exit .
Deleting a number from a...

Chapter 8
84
iPress  aor b to choose  l02 .
Press  OK.
jPress  OK to choose  Send a fax .
kPress Mono Start  or Colour Start .
You will dial ‘555-7000 ’.
To temporarily change a number, you can 
substitute part of the number with manual 
dialling using the dial pad. For example, to 
change the number to 555-7001 you could 
press ( Phone Book ), choose Search, 
press  03 and then press  7001 using the dial 
pad.
Note
If you must wait for another dial tone or 
signal at any point in the dialling...

85
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission Verification 
Report9
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you choose  On or  On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to...

Chapter 9
86
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to  Off , you can still print the report by 
following the steps in  How to print a report 
on page 86. The factory setting is 
Every 50 Faxes .
aPress Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Report Setting .
Press  OK.
dPress  aor b to choose 
Journal Period .
ePress dor c to choose an...

87
10
10
Polling overview10
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive10
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling10
aPress (Fax).
bPress  aor b to choose...

Chapter 10
88
Sequential polling 
(Monochrome only)10
Sequential polling lets you request 
documents from several fax machines in one 
operation.
aPress ( Fax).
bPress  aor b to choose  Polling RX .
cPress dor c to choose  Standard, 
Secure  or Timer .
Press  OK.
dDo one of the following:
„ If you chose  Standard. 
Press  OK and go to step e.
„ If you chose  Secure, press OK and 
enter a four-digit number. 
Press  OK, go to step e.
„ If you chose  Timer, press  OK and 
enter the time (24-hour format)...