Brother Mfc 6490cw User Manual

Receiving a Fax59
6
Using Fax Preview6
When you receive a fax, you will see the pop-
up message on the LCD. (For example: 
New Fax(es): 02 )
aPress Fax Preview .
You can see the new fax list.
Note
• (MFC-6490CW)  If you receive a fax containing multiple 
paper sizes (for example, a page of A4 
data and a page of A3 data), the machine 
may create and store a file for each paper 
size. The LCD may show that more than 
one fax job has been received.
• You can also see your old fax list by  pressing  l....

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How to delete all faxes in the list6
aPress  Fax Preview .
bPress aor b to choose  Delete All .
Press  OK.
Press  1 to confirm.
cPress  Stop/Exit .
How to print all faxes in the list6
aPress Fax Preview .
bPress aor b to choose  Print All .
Press  OK.
cPress  Stop/Exit .
Changing the settings to turn 
off Fax Preview6
aPress Fax Preview .
bPress aor b to choose  
Fax Preview iOff .
Press  OK.
cPress  1 to choose  Yes.
dDo one of the following:
„ If you do not want to print the stored...

Receiving a Fax61
6
Using your Remote Access 
Code6
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  ) at once.
cThe machine signals if it has received 
messages:
„ 1 long beep — Fax messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30 seconds to enter a 
command. 
The machine will beep three times if you...

Chapter 6
62
Remote Fax commands6
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code  (3 digits followed by  ), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding or Fax  Storage settings
1 OFF You can choose  Off after you have retrieved or erased all 
your messages.
2 Fax Forwarding One long beep means the change is accepted....

Receiving a Fax63
6
Retrieving fax messages6
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  ) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, 
press962.
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine...

64
7
Voice operations7
Voice calls can be made either with an 
extension or external telephone, by dialling 
manually, or by using Quick Dial numbers.
Tone or Pulse (Not Available 
for New Zealand)7
If you have a Pulse dialling service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below:
aPick up the handset of the external 
telephone.
bPress # on the machine’s control panel. 
Any digits dialled after this will send tone 
signals.
When you hang up, the...

Telephone and External devices65
7
Telephone Service for 
Australia
7
Telstra® FaxStream® Duet® 
(Distinctive Ring)7
Telstra® FaxStream® Duet® is an enhanced 
Public Switched Telephone Service (PSTS) 
offered by Telstra
® that allows you to have an 
additional number on one phone line, with its 
own distinctive ring pattern. Telstra
® 
FaxStream
® Duet® is a call handling feature 
that helps users distinguish voice and 
facsimile calls. With FaxStream
® Duet®, 
incoming calls to a fax number are...

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How does Telstra® FaxStream® Duet® 
Work?
7
Incoming calls to the voice number, will have 
the standard ring pattern of long, long tone, 
followed by a pause, repeated, while the new 
fax number will have a different ring pattern of 
three short bursts of ring, repeated at regular 
intervals.
When FaxStream
® Duet® is On and you 
receive a voice call all extension and external 
phones will ring with a standard ring pattern. 
The fax machine will ring on the third ring with 
a standard ring...

Telephone and External devices67
7
Caller ID7
Caller ID is a telephone service that allows 
the subscriber to see a display of the caller’s 
phone number or name as the telephone 
rings. It is a fast way to screen your calls. You 
can respond quickly to calls you missed, 
because Caller IDs are received and stored in 
your machine memory.
Note
To get the Caller ID Service: apply for the 
Caller ID service at your local telephone 
company, if available.
 
Advantages of Caller ID7
For Business
All...

Chapter 7
68
Telephone Service for 
New Zealand
7
FaxAbility7
FaxAbility is a service offered by Telecom 
that allows you to have an additional number 
on one phone line, with its own distinctive ring 
pattern. This way, when you get an incoming 
call, you can identify the number being called 
by its ring.
How Will the Fax Machine Treat All 
Other Numbers?
7
FaxAbility mode ensures that the machine 
will answer calls to the FaxAbility (secondary) 
number. When a call comes in to your main 
number, all...