Brother MFC 240C User Manual
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Chapter 5 26 Canceling a Broadcast in progress5 aPress Menu, 2, 5. The LCD will show the fax number being dialed. bPress OK. The LCD will show: XXXXXXXX 1.Clear 2.Exit cPress 1 to clear. The LCD will then show the Broadcast job number and 1.Clear 2.Exit. dTo cancel the Broadcast, press 1. ePress Stop/Exit. Additional sending operations 5 Sending faxes using multiple settings5 When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission. aMake sure you are in Fax mode . bLoad your document. cChoose a setting you want to change. Press OK. dChoose one of the options below: Other Settings 1.Yes 2.No „Press 1 to change another setting. „Press 2 when you have finished choosing your settings. eSend the fax as normal. Contrast5 If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document. Use Dark when sending a dark document. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 1. dPress a or b to choose Auto, Light or Dark. Press OK.
Sending a fax 27 5 Note Even if you choose Light or Dark, the machine will send the fax using the Auto setting in any of the following conditions: • When you send a color fax. • When you choose Photo as the Fax Resolution. Changing fax resolution5 The quality of a fax can be improved by changing the fax resolution. Resolution can be changed for the next fax or for all faxes. To change the fax resolution for the next fax 5 aMake sure you are in Fax mode . bLoad your document. cPress Fax Resolution then a or b to choose the resolution. Press OK. To change the default fax resolution5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 2. cPress a or b to choose the resolution you want. Press OK. Note You can choose four different resolution settings for black & white faxes and two for color. If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting. Black & White StandardSuitable for most typed documents. FineGood for small print and transmits a little slower than Standard resolution. S.FineGood for small print or artwork and transmits slower than Fine resolution. PhotoUse when the document has varying shades of gray or is a photograph. This has the slowest transmission. Color StandardSuitable for most typed documents. FineUse when the document is a photograph. The transmission time is slower than Standard resolution.
Chapter 5 28 Dual access (Black & White only)5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. To send a color fax, the machine will send the document in real time (even if Real Time TX is Off). The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Real time transmission5 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only. Sending in real time for all faxes5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 3. 3.Real Time TX Realtime TX:On cPress a or b to choose Realtime TX:On or Realtime TX:Off. Press OK. Sending in real time for the next fax only 5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 3. cPress a or b to choose Next Fax Only. Press OK. Note In real time transmission, the automatic redial feature does not work when using the scanner glass. Overseas Mode5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 4. dPress a or b to choose On (or Off). Press OK.
Sending a fax 29 5 Checking and canceling waiting jobs5 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting.) aPress Menu, 2, 5. Any waiting jobs appear on the LCD. bPress a or b to scroll through the jobs and choose the job you want to cancel. Press OK. cDo one of the following: „Press a or b to scroll through the waiting jobs, press OK to choose a job, and then press 1 to cancel it. „Press 2 to exit without canceling. dWhen you have finished, press Stop/Exit. Sending a fax manually5 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. aMake sure you are in Fax mode . bLoad your document. cPick up the handset of an external phone or press Hook and listen for a dial tone. dDial the fax number you want to call. eWhen you hear the fax tone, press Black Start or Color Start. „If you load the document on the scanner glass, press 1 to send the fax. 1.Send 2.Receive fIf you picked up the handset of an external phone replace it. Sending a fax at the end of a conversation5 At the end of a conversation you can send a fax to the other party before you both hang up. aAsk the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. bMake sure you are in Fax mode . cLoad your document. dPress Black Start or Color Start. „If you load the document on the scanner glass, press 1 to send the fax. 1.Send 2.Receive eReplace the handset of an external phone. Out of Memory message5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 28.)
30 6 Receive modes6 You must choose a receive mode depending on the external devices and telephone subscriber services you have on your line. Choosing the Receive Mode6 The diagram below will help you choose the correct mode. For more detailed information on the receive modes see page 31. To set a receive mode follow the instructions below. aPress Menu 0, 1. bPress a or b to choose Fax Only, Fax/Tel, External TAD or Manual. Press OK. cPress Stop/Exit.The LCD will display the current receive mode. 1 Current receive mode Fax: Fax Only Receiving a Fax6 Are you connecting an external telephone or external telephone answering device to the machine? Ye s NoYe s No Ye s No No Ye s Manual Fax Only Ye s External TAD NoFax/Tel Are you using the voice message function of your external telephone answering device?Do you use a Distinctive Ring subscriber service?Go to “Distinctive Ring” in Chapter 7 Do you want the machine to answer fax and telephone calls automatically? Do you want to use the machine for Fax only? 12/10 11:53 Fax 12/10 11:53 Fax 1
Receiving a Fax 31 6 Using receive modes6 Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes see Ring Delay on page 31. Fax only6 Fax only mode will automatically answer every call. If the call is a fax your machine will receive it. Fax/Tel6 Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and dealing with them in one of the following ways: „Faxes will be automatically received. „Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine. Also see F/T Ring Time (Fax/Tel mode only) on page 32 and Ring Delay on page 31. Manual6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring Receive feature. To receive a fax in manual mode press Black Start or Color Start when you hear fax tones (short repeating beeps). You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine. Also see Easy Receive on page 32. External TAD6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be dealt with in one of the following ways: „Faxes will be automatically received. „Voice callers can record a message on the external TAD. For more information see Connecting an external TAD (telephone answering device) on page 38. Receive mode settings6 Ring Delay6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Using external and extension telephones on page 41 and Easy Receive on page 32.) aPress Menu, 2, 1, 1. bPress a or b to choose how many times the line rings before the machine answers (00-04). Press OK. If you choose 00, the line will not ring at all. cPress Stop/Exit.
Chapter 6 32 F/T Ring Time (Fax/Tel mode only)6 If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If its a fax call, the machine receives the fax. This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone. aPress Menu, 2, 1, 2. bPress a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK. cPress Stop/Exit. Note Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time. Easy Receive6 If Easy Receive is On:6 The machine receives fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another telephone wall jack, just replace the handset and your machine will do the rest. If Easy Receive is Off:6 You have to lift the handset of an external phone, and then press Black Start or Color Start on the machine. If you are not at your machine, press l 5 1 on the extension phone. (See Using external and extension telephones on page 41.) Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1. • If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to Off. aPress Menu, 2, 1, 3. bPress a or b to choose On (or Off). Press OK. cPress Stop/Exit.
Receiving a Fax 33 6 Additional receiving operations 6 Printing a reduced incoming fax6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3). aMake sure you are in Fax mode . bPress Menu, 2, 1, 5. 5.Auto Reduction cUse a or b to choose On or Off. Press OK. dPress Stop/Exit. Receiving a fax at the end of a conversation6 At the end of a conversation you can ask the other party to send you a fax before you both hang up. aAsk the other party to place the document in their machine and to press Start or Send key. bWhen you hear the CNG tones (slowly repeating beeps), press Black Start or Color Start. cPress 2 to receive a fax. 1.Send 2.Receive dReplace the external handset.
34 7 Voice Operations7 Tone or pulse (For Canada only)7 If you are using an external phone and have a pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. aLift the handset of the external phone. bPress # on the control panel of your machine. Any digits dialed after this will send tone signals. When you hang up, the machine will return to the pulse dialing service. Fax/Tel mode when the power key is on7 When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double- ringing) to alert you to pick up a voice call. If you are at an extension phone, youll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51. Fax/Tel mode when the power key is off7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See On/Off setting on page 18.) Fax/Tel mode will work in the following ways. Fax/Tel mode does not work when the power key is off. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Easy Receive activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l51. Telephone Services and External devices 7
Telephone Services and External devices 35 7 Telephone services7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring7 Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring. What does your telephone companys ‘Distinctive Ring’ do? 7 Your telephone companys Distinctive Ring service allows you to have more than one number on the same phone line. If you need more than one phone number, it is cheaper than paying for an extra line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine. Note Please call your telephone company for availability and rates. What does Brothers ‘Distinctive Ring’ do? 7 The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone companys Distinctive Ring service. The new phone number on your line can just receive faxes. Note You must pay for your telephone companys Distinctive Ring service before you program the machine to work with it. Do you have Voice Mail?7 If you have Voice Mail on the phone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls. However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems. If each one has a separate phone number, neither will interfere with the others operations. If you decide to get the Distinctive Ring service from the telephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls. Note You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.