Brother MFC 240C User Manual
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ix 4 Security features TX Lock ............................................................................................................... 21 Setting and changing the TX lock password ................................................. 21 Turning the TX Lock on/off ............................................................................ 22 Section II Fax 5 Sending a fax Entering Fax mode .............................................................................................. 24 Faxing from the ADF .................................................................................... 24 Faxing from the scanner glass ...................................................................... 24 Faxing A4 size documents from the scanner glass ....................................... 25 Color fax transmission ................................................................................... 25 Canceling a fax in progress ........................................................................... 25 Broadcasting (Black & White only) ...................................................................... 25 Canceling a Broadcast in progress................................................................ 26 Additional sending operations.............................................................................. 26 Sending faxes using multiple settings ........................................................... 26 Contrast ......................................................................................................... 26 Changing fax resolution ................................................................................. 27 Dual access (Black & White only).................................................................. 28 Real time transmission .................................................................................. 28 Overseas Mode ............................................................................................. 28 Checking and canceling waiting jobs............................................................. 29 Sending a fax manually ................................................................................. 29 Sending a fax at the end of a conversation ................................................... 29 Out of Memory message ............................................................................... 29 6 Receiving a Fax Receive modes .................................................................................................... 30 Choosing the Receive Mode ......................................................................... 30 Using receive modes ........................................................................................... 31 Fax only ......................................................................................................... 31 Fax/Tel........................................................................................................... 31 Manual ........................................................................................................... 31 External TAD ................................................................................................. 31 Receive mode settings ........................................................................................ 31 Ring Delay ..................................................................................................... 31 F/T Ring Time (Fax/Tel mode only) ............................................................... 32 Easy Receive................................................................................................. 32 Additional receiving operations ............................................................................ 33 Printing a reduced incoming fax .................................................................... 33 Receiving a fax at the end of a conversation................................................. 33
x 7 Telephone Services and External devices Voice Operations .................................................................................................34 Tone or pulse (For Canada only) ................................................................... 34 Fax/Tel mode when the power key is on ....................................................... 34 Fax/Tel mode when the power key is off ....................................................... 34 Telephone services.............................................................................................. 35 Distinctive Ring .............................................................................................. 35 Caller ID......................................................................................................... 37 Connecting an external TAD (telephone answering device)................................ 38 Connections ................................................................................................... 38 Recording an outgoing message (OGM) on an external TAD ....................... 39 Special line considerations ............................................................................39 Multi-line connections (PBX) ......................................................................... 41 External and extension phones ........................................................................... 41 Connecting an external or extension telephone ............................................ 41 Using external and extension telephones ...................................................... 41 Using a cordless external telephone ............................................................. 42 Using remote codes ....................................................................................... 42 8 Dialing and storing numbers How to Dial .......................................................................................................... 43 Manual dialing ............................................................................................... 43 Speed-Dialing ................................................................................................ 43 Search ........................................................................................................... 43 Fax Redial ..................................................................................................... 44 Storing numbers .................................................................................................. 44 Storing a pause ............................................................................................. 44 Storing Speed-Dial numbers .........................................................................44 Changing Speed-Dial numbers ..................................................................... 45 Setting up groups for broadcasting ................................................................ 45 Dialing access codes and credit card numbers ............................................. 46 9 Printing Reports Fax reports........................................................................................................... 47 Transmission Verification Report ................................................................... 47 Fax Journal (activity report) ........................................................................... 47 Reports ................................................................................................................ 48 How to print a report ...................................................................................... 48
xi Section III Copy 10 Making copies How to copy ......................................................................................................... 50 Entering Copy mode ...................................................................................... 50 Making a single copy ..................................................................................... 50 Making multiple copies .................................................................................. 50 Stop copying .................................................................................................. 50 Copy options........................................................................................................ 51 Changing copy quality ................................................................................... 52 Enlarging or reducing the image copied ........................................................ 52 Making N in 1 copies or a poster ................................................................... 53 Sorting copies using the ADF (Black & White only)....................................... 54 Adjusting Brightness, Contrast and Color ...................................................... 55 Paper options ................................................................................................ 56 Section IV Walk-up Photo Printing 11 PhotoCapture Center® PhotoCapture Center® Operations ...................................................................... 58 Printing from a media card without a PC ....................................................... 58 Using PhotoCapture Center ® from your computer ........................................ 58 Using media cards ......................................................................................... 58 Media card folder structure ............................................................................ 59 How to print from a media card............................................................................ 60 Printing the thumbnail index .......................................................................... 60 Printing Images.............................................................................................. 61 DPOF printing ................................................................................................ 62 PhotoCapture Center ® print settings ................................................................... 63 Print quality .................................................................................................... 63 Paper Options ................................................................................................ 63 Adjusting Brightness and Contrast ................................................................ 63 Cropping ........................................................................................................ 64 Borderless printing......................................................................................... 64 Understanding the Error Messages ..................................................................... 64 12 PictBridge Before Using PictBridge....................................................................................... 65 PictBridge requirements ................................................................................ 65 Using PictBridge .................................................................................................. 65 Setting your digital camera ............................................................................ 65 Printing Images.................................................................................................... 66 DPOF printing ................................................................................................ 66 Understanding the Error Messages ..................................................................... 67
xii Section V Software 13 Software features Section VI Appendixes A Safety and Legal Choosing a location ............................................................................................. 72 To use the machine safely ...................................................................................73 Important safety instructions.......................................................................... 76 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ...................................................................................77 Federal Communications Commission (FCC) Declaration of Conformity (USA only) .................................................................................................79 Industry Canada Compliance Statement (Canada only) ............................................................................................ 79 Legal limitations for copying .......................................................................... 80 Trademarks ...................................................................................................81 B Troubleshooting and Routine Maintenance Troubleshooting ................................................................................................... 82 If you are having difficulty with your machine ................................................ 82 Error messages ................................................................................................... 87 Transferring your faxes or Fax Journal report ...............................................90 Document jam ...............................................................................................90 Printer jam or paper jam ................................................................................91 Dial Tone ...................................................................................................... 93 Phone line interference.................................................................................. 93 Routine maintenance ........................................................................................... 93 Replacing the ink cartridges .......................................................................... 93 Cleaning the outside of the machine ............................................................. 95 Cleaning the scanner ..................................................................................... 96 Cleaning the machine printer platen ..............................................................97 Cleaning the paper pick-up roller................................................................... 97 Cleaning the print head ................................................................................. 98 Checking the print quality .............................................................................. 98 Checking the printing alignment .................................................................... 99 Checking the ink volume ............................................................................. 100 Machine Information ..........................................................................................100 Checking the serial number ......................................................................... 100 Packing and shipping the machine .................................................................... 100
xiii C Menu and Features On-screen programming.................................................................................... 103 Menu table ................................................................................................... 103 Memory storage........................................................................................... 103 Menu keys ......................................................................................................... 103 Menu Table........................................................................................................ 105 Entering Text ..................................................................................................... 112 D Specifications General .............................................................................................................. 113 Print media......................................................................................................... 115 Fax..................................................................................................................... 116 Copy .................................................................................................................. 118 PhotoCapture Center ®....................................................................................... 119 PictBridge .......................................................................................................... 119 Scanner ............................................................................................................. 120 Printer ................................................................................................................ 121 Interfaces ........................................................................................................... 122 Computer requirements ..................................................................................... 123 Consumable items ............................................................................................. 124 E Glossary FIndex
Section I GeneralI General Information2 Loading documents and paper8 General setup18 Security features21
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. General Information1 BoldBold typeface identifies specific keys on the machine control panel. ItalicsItalicized typeface emphasizes an important point or refers you to a related topic. Courier NewText in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information 3 1 Accessing the Software User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the Software User’s Guide that is on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows®) To view the documentation, from the Start menu, point to Brother, MFC-240C from the programs group, and then select User’s Guide. If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM labeled Windows® into your CD-ROM drive. bIf the model name screen appears, click your model name. cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. dClick User’s Guide to view the Software User’s Guide in HTML format.
Chapter 1 4 How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „Scanning (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) „ControlCenter3 (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) PaperPort ® SE with OCR User’s Guide „Instructions for scanning directly from ScanSoft ® PaperPort® SE with OCR. The complete ScanSoft ® PaperPort® SE with OCR User’s Guide can be viewed from the Help selection in the ScanSoft ® PaperPort ® SE with OCR application. Viewing Documentation (For Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top page file to view the Software User’s Guide in HTML format. eClick the documentation you want to read. „Software User’s Guide: Software User’s Guide in HTML format How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „Scanning (For Mac OS ® X 10.2.4 or greater) „ControlCenter2 (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „Instructions for scanning directly from Presto! ® PageManager®. The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application.
General Information 5 1 Accessing Brother Support (For Windows ®)1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers on page i and on the Brother CD-ROM. „Click Brother Support on the main menu. The following screen will appear: „To access our web site (www.brother.com ), click Brother Home Page. „To view all Brother Numbers, including Customer Service numbers for the USA and Canada, click Support Information. „To access the USA Brother online shopping mall (www.brothermall.com ) for additional product and services information, click Brother Mall.com. „For the latest news and product support information (http://solutions.brother.com ), click Brother Solutions Center. „To return to the main page, click Back or If you have finished, click Exit.