Brother MFC 240C User Manual

							Chapter 2
16
How to load envelopes and post cards2
aBefore loading, press the corners and 
sides of the envelopes or post cards to 
make them as flat as possible.
Note
If the envelopes or post cards are ‘double-
feeding,’ put one envelope in the paper 
tray at a time.
 
 
 
 
bPut the envelopes or post cards into the 
paper tray with the address side down 
and the leading edge (top of the 
envelopes) in first. Slide the paper side 
guides (1) and paper length guide (2) to 
fit the size of the envelopes or post 
cards.
 
If you have problems when printing on 
envelopes, try the following suggestions:
2
aOpen the envelope flap.
bMake sure the open flap is either to the 
side of the envelope or to the back edge 
of the envelope when printing.
cAdjust the size and margin in your 
application.
 
 
Note
When the machine ejects small paper 
onto the output paper tray you may not be 
able to reach it. Make sure printing has 
finished, and then pull the tray completely 
out of the machine. 
 
 
1
2
 
						

							Loading documents and paper
17
2
Printable Area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the 
shaded areas when the Borderless print feature is available and turned on.
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
  
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm)  0.95 in. (24 mm)  0.12 in. (3 mm)  0.12 in. (3 mm) 
3
4
1
23
4
1
2
 
						

							18
3
On/Off key3
When the machine is idle, you can turn it on 
and off by pressing the On/Off key. 
Note
If you have connected an external 
telephone or TAD, it is always available.
 
Turning the machine off3
aPress and hold down the On/Off key 
until the LCD shows Shutting Down.
The LCD light goes off.
Turning the machine on3
aPress and hold down the On/Off key 
until the LCD shows Please Wait.
The LCD shows the date and time.
On/Off setting 3
You can customize the machines On/Off 
key. The default setting is 
Fax Receive:Off. Your machine will not 
work when it is switched off, but it will clean 
the print head periodically. The external TAD 
or telephone will always work. If you turn this 
setting to Fax Receive:On, you can 
receive faxes or calls even when the machine 
is switched off. (See On/Off key on this page.)
aPress Menu, 1, 6.
bPress a or b to choose 
Fax Receive:On, or 
Fax Receive:Off.
Press OK.
cPress Stop/Exit.
1You cannot receive a fax automatically even if you 
have set the receive mode to Fax/Tel.
Mode Timer3
The machine has four temporary mode keys 
on the control panel: Fax, Scan, Copy and 
PhotoCapture. You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose Off, the 
machine stays in the mode you used last.
 
aPress Menu, 1, 1.
bPress a or b to choose 0 Sec, 
30 Secs, 1 Min, 2 Mins, 5 Mins or 
Off.
Press OK.
cPress Stop/Exit.
General setup3
On/Off 
settingReceive 
modeAvailable 
operations
Fax 
Receive:
Off
(default)— No machine 
operations will be 
available.
Fax 
Receive:
OnFax Only
External
TADFax Receive, Easy 
Receive:
„You cannot 
receive a fax with 
Black Start or 
Color Start.
Manual
Fax/Tel
 1
Easy Receive:
„You cannot 
receive a fax with 
Black Start or 
Color Start.
 
						

							General setup
19
3
Paper settings3
Paper Type3
To get the best print quality, set the machine 
for the type of paper you are using.
aPress Menu, 1, 2.
bPress a or b to choose Plain Paper, 
Inkjet Paper, Brother Photo, 
Other Photo or Transparency.
Press OK.
cPress Stop/Exit.
Note
The machine ejects paper with printed 
surfaces face up onto the paper tray in the 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
Paper Size3
You can use five sizes of paper for printing 
copies: Letter, Legal, A4, A5, and 4 × 6in. (10 
× 15 cm) and three sizes for printing faxes: 
Letter, Legal and A4. When you change the 
size of paper you load in the machine, you will 
need to change the paper size setting at the 
same time so your machine can fit an 
incoming fax on the page.
aPress Menu, 1, 3.
bPress a or b to choose Letter, 
Legal, A4, A5 or 4×6.
Press OK.
cPress Stop/Exit.
Volume Settings3
Ring Volume3
You can select a range of ring volume levels, 
from High to Off.
While in Fax mode  , press d or 
c to adjust the volume level. The LCD 
shows the current setting, and each key 
press will change the volume to the next level. 
The machine will keep the new setting until 
you change it.
You can also change the volume through the 
menu, by following the instructions below:
Setting the Ring Volume from the 
menu
3
aPress Menu, 1, 4, 1.
bPress a or b to choose Low, Med, 
High or Off.
Press OK.
cPress Stop/Exit.
Beeper Volume3
When the beeper is on, the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can select a range of volume levels, 
from High to Off.
aPress Menu, 1, 4, 2.
bPress a or b to choose Low, Med, 
High or Off
Press OK.
cPress Stop/Exit.
 
						

							Chapter 3
20
Speaker Volume3
You can select a range of speaker volume 
levels, from High to Off.
aPress Menu, 1, 4, 3.
bPress a or b to choose Low, Med, 
High or Off.
Press OK.
cPress Stop/Exit.
You can also adjust the speaker volume by 
pressing Hook.
aPress Hook.
bPress d or c.
This setting will stay until you change it 
again.
Automatic Daylight 
Savings Time
3
You can set the machine to change 
automatically for daylight savings time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Fall. Make sure you 
have set the correct date and time in the 
Date/Time setting.
aPress Menu, 1, 5.
bPress a or b to select On or Off.
Press OK.
cPress Stop/Exit.
LCD display3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress Menu, 1, 7.
bPress a or b to choose Light or 
Dark.
Press OK.
cPress Stop/Exit.
 
						

							21
4
4
TX Lock4
TX Lock lets you prevent unauthorized 
access to the machine.
While TX Lock is On, the following operations 
are available:
„Receiving faxes
While TX Lock is On, the following operations 
are NOT available:
„Sending faxes
„Copying
„PC printing 
„Scanning
„PhotoCapture 
Setting and changing the TX 
lock password
Setting up the password4
Note
• If you forget the TX Lock password, 
please call Brother Customer Service.
• If you have already set the password, you 
will not need to set it again.
 
aPress Menu, 2, 0, 1.
bEnter a 4-digit number for the password.
Press OK.
cWhen the LCD shows Verify:, 
re-enter the password.
Press OK.
dPress Stop/Exit.
Changing the TX Lock password4
aPress Menu, 2, 0, 1.
bPress a or b to choose 
Set Password.
Press OK.
cEnter a 4-digit number for the current 
password.
Press OK.
dEnter a 4-digit number for a new 
password.
Press OK.
eWhen the LCD shows Verify:, 
re-enter the password.
Press OK.
fPress Stop/Exit.
Security features4
 
						

							Chapter 4
22
Turning the TX Lock on/off
Turning TX Lock on4
aPress Menu, 2, 0, 1.
bPress a or b to choose Set TX Lock.
Press OK.
cEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD 
shows TX Lock Mode.
Turning TX Lock off4
aPress Menu.
bEnter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD 
shows Wrong Password and stays 
offline. The machine will stay in TX Lock 
mode until the registered password is 
entered.
 
 
						

							Section II
FaxII
Sending a fax24
Receiving a Fax30
Telephone Services and External devices34
Dialing and storing numbers43
Printing Reports47
 
						

							24
5
Entering Fax mode5
To enter fax mode, press  (Fax), and 
the key will glow green.
The LCD will show the new job number and 
the memory available.The number of pages 
you can scan into the memory will vary 
depending on the data that is printed on them.
Faxing from the ADF 5
aMake sure you are in Fax mode  .
bPut the document face down in the ADF.
cDial the fax number using the dial pad.
dPress Black Start or Color Start.
The machine starts scanning the 
document.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the fax will be sent in 
real time.
 
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to letter or A4 size.
You cannot send multiple pages for color 
faxes.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aMake sure you are in Fax mode  .
bLoad your document on the scanner 
glass.
cDial the fax number.
dPress Black Start or Color Start.
„If you press Black Start, the 
machine starts scanning the first 
page. Go to stepe.
„If you press Color Start, the 
machine starts sending the 
document.
eDo one of the following:
„To send a single page, press 2 to 
choose No. (or press Black Start 
again).
The machine starts sending the 
document.
„To send more than one page, press 
1 to choose Yes and go to stepf.
fPut the next page on the scanner glass.
Press OK.
The machine starts scanning the page. 
(Repeat stepe and stepf for each 
additional page.)
Note
If the memory is full and you are faxing a 
single page, it will be sent in real time.
 
Sending a fax5
 
						

							Sending a fax
25
5 Faxing A4 size documents 
from the scanner glass5
When documents are A4 size, you need to 
set Scan Size to A4. If you do not, the bottom 
portion of the faxes will be missing.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 0.
cPress a or b to choose A4.
Press OK.
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it in real time (even if Real Time TX is 
set to Off). 
Canceling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit.
Broadcasting
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed-Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number. Press OK.
You can use either a Speed-Dial, a 
Group or a manually entered number 
using the dial pad.
dRepeat c until you have entered all the 
fax numbers you wish to broadcast to.
ePress Black Start.
Note
• If you did not use up any of the numbers 
for Groups, access codes or credit card 
numbers, you can ‘broadcast’ faxes to as 
many as 90 different numbers.
• The available memory will vary depending 
on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access.
• Enter the long dialing sequence numbers 
as you would normally, but remember that 
each and Speed-Dial number counts as 
one number, so the number of locations 
you can store becomes limited. 
• If the memory is full, press Stop/Exit to 
stop the job. If more than one page has 
been scanned, press Black Start to send 
the portion that is in the memory.