Brother Mfc 240c Manual

							Receiving a Fax
31
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only and Fax/Tel). You may want to 
change the ring delay before using these 
modes see Ring Delay on page 31.
Fax only6
Fax only mode will automatically answer 
every call. If the call is a fax your machine will 
receive it.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„Faxes will be automatically received.
„Voice calls will start the F/T ring to tell you 
to pick up the line. The F/T ring is a fast 
double ring made by your machine.
Also see F/T Ring Time (Fax/Tel mode only) 
on page 32 and Ring Delay on page 31.
Manual6
Manual mode turns off all automatic 
answering functions unless you are using the 
BT Call sign feature.
To receive a fax in manual mode press 
Mono Start or Colour Start when you hear 
fax tones (short repeating beeps). You can 
also use the Fax Detect feature to receive 
faxes by lifting a handset on the same line as 
the machine.
Also see Fax Detect on page 32.
External TAD6
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be dealt with in one 
of the following ways:
„Faxes will be automatically received.
„Voice callers can record a message on the 
external TAD.
For more information see Connecting an 
external TAD (telephone answering device) 
on page 36.
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in Fax Only 
or Fax/Tel mode. If you have external or 
extension phones on the same line as the 
machine or subscribe to the telephone 
company’s BT Call Sign service, choose the 
maximum number of rings. 
(See Operation from extension telephones on 
page 37 and Fax Detect on page 32.)
aPress Menu, 2, 1, 1.
bPress a or b to choose how many 
times the line rings before the machine 
answers (00-08 UK only).
Press OK.
If you choose 00, the line will not ring at 
all.
Note
The 00 setting is not available in Ireland.
 
cPress Stop/Exit. 
						

							Chapter 6
32
F/T Ring Time
(Fax/Tel mode only)6
If you set the Receive Mode to Fax/Tel, you 
need to decide how long the machine will 
signal you with its special pseudo/double-ring 
when you have a voice call. If its a fax call, 
the machine receives the fax.
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer the call on any telephone.
aPress Menu, 2, 1, 2.
bPress a or b to choose how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 70 
seconds).
Press OK.
cPress Stop/Exit.
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
 
Fax Detect6
If Fax Detect is On:6
The machine receives fax calls automatically, 
even if you lift the handset of an extension or 
external phone. When you see Receiving 
on the LCD or when you hear ‘chirps’ through 
the handset of an extension phone connected 
to another wall socket/phone socket, just 
replace the handset and your machine will do 
the rest. 
If Fax Detect is Off:6
When you hear a fax tone through the 
handset, you have to press Mono Start or 
Colour Start on the machine.
If you are not at your machine, press l 5 1 on 
the extension phone. (See Operation from 
extension telephones on page 37.)
Note
• If this feature is set to On, but your 
machine does not connect a fax call when 
you lift an extension or external phone 
handset, press the fax receive code l 5 1. 
At the machine, press Mono Start or 
Colour Start. 
• If you send faxes from a computer on the 
same phone line and the machine 
intercepts them, set Fax Detect to Off.
 
aPress Menu, 2, 1, 3.
bPress a or b to choose On (or Off).
Press OK.
cPress Stop/Exit. 
						

							Receiving a Fax
33
6
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting (Menu, 1, 3).
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 5.  
5.Auto Reduction
cUse a or b to choose On or Off. Press 
OK.
dPress Stop/Exit.
Receiving faxes into memory6
As soon as the paper tray becomes empty 
during fax reception, the screen will display 
No Paper Fed, asking you to put paper in 
the paper tray. (See Loading paper and other 
media on page 12.) If you are unable to put 
paper in the paper tray the following will 
happen:
If Memory Receive is On:6
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available. 
Further incoming faxes will also be stored into 
memory until the memory is full. When the 
memory is full the machine will stop 
automatically answering calls. To print the 
faxes, put fresh paper in the tray.
If Memory Receive is Off:6
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available. The 
machine will then stop automatically 
answering calls until fresh paper is put in the 
paper tray. To print the last fax you received, 
put fresh paper in the tray.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 6.
cUse a or b to choose On or Off. Press 
OK.
dPress Stop/Exit. 
						

							34
7
Voice Operations7
Tone or pulse7
If you are using an external phone and have 
a pulse dialling service, but need to send tone 
signals (for example, for telephone banking), 
follow the instructions below. If you have 
Touch Tone service, you will not need this 
feature to send tone signals.
aLift the handset of the external phone.
bPress # on the control panel of your 
machine. Any digits dialled after this will 
send tone signals.
When you hang up, the machine will 
return to the pulse dialling service.
Fax/Tel mode 7
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time (pseudo/double-
ringing) to alert you to pick up a voice call.
If you are at an external telephone, lift the 
handset of the external telephone, and then 
press Tel/R to answer.
If you are at an extension phone, youll need 
to lift the handset during the F/T Ring Time 
and then press #51 between the 
pseudo/double rings. If no one is on the line, 
or if someone wants to send you a fax, send 
the call back to the machine by pressing 
l51.
Fax/Tel mode in Power Save 
mode7
Fax/Tel mode does not work in power save 
mode. The machine will not answer 
telephone or fax calls and will keep ringing. If 
you are at an external or extension phone, lift 
the handset and talk. If you hear fax tones, 
hold the handset until Fax Detect activates 
your machine. If the other party says they 
want to send you a fax, activate the machine 
by pressing l51.
Telephone services7
Features like Voice Mail, Call Waiting, 
RingMaster, answering services, alarm 
systems or other custom features on one 
phone line may create problems with the 
operation of your machine.
Setting the Phone Line Type7
If you are connecting the machine to a line 
that features PBX or ISDN to send and 
receive faxes, it is also necessary to change 
the Phone Line Type accordingly by 
completing the following steps.
aPress Menu, 0, 6. 
0.Initial Setup 
6.Phone Line Set
bPress a or b to choose PBX, ISDN (or 
Normal). Press OK.
cPress Stop/Exit.
PBX and TRANSFER7
The machine is initially set to Normal, which 
lets the machine connect to a standard PSTN 
(Public Switched Telephone Network) line. 
However, many offices use a central 
telephone system or Private Branch 
Exchange (PBX). Your machine can be 
connected to most types of PBX. The 
machine’s recall feature supports timed break 
recall only (TBR). TBR will work with most 
PBX systems allowing you to gain access to 
an outside line, or transfer calls to another 
extension. The feature works when Tel/R is 
pressed.
Telephone and External devices7 
						

							Telephone and External devices
35
7
Note
You can program a Tel/R key press as 
part of a number stored in a Speed-Dial 
location. When programming the Speed-
Dial number (Menu, 2, 3, 1 or 2, 3, 2) 
press Tel/R first (the screen displays “!”) 
then enter the telephone number. If you do 
this, you do not need to press Tel/R each 
time before you dial using a Speed-Dial 
location. (See Storing Speed-Dial 
numbers on page 41.) However, if PBX is 
not selected in the Phone Line Type 
setting, you cannot use the Speed-Dial 
number that Tel/R press is programmed 
into.
 
BT Call Sign (For U.K. only)7
This machine feature lets you use the BT Call 
Sign subscriber service which allows you to 
have at least two separate telephone 
numbers on one phone line. Each phone 
number has its own distinctive ringing 
pattern, so you know which phone number is 
ringing. This is one way you can have a 
separate phone number for your machine.
Your machine has a BT Call Sign compatible 
distictive ringing functions, allowing you to 
dedicate a second phone number (on the 
same phone line) just for receiving faxes.
Note
• You can switch BT Call Sign off 
temporarily, then turn it back on. When 
you get a new fax number, make sure you 
reset this function. This machine will 
automatically answer incoming calls that 
use your new fax number.
• When you set the BT Call Sign feature to 
ON, the receive mode is set to Manual 
automatically. Manual mode will not 
respond to incoming telephone calls, 
since the number you use for telephone 
calls will use the normal ring pattern. 
 
To enable the machine to work with BT 
Call Sign (With your external phone 
only)
7
aPress Menu, 2, 0, 3. 
0.Miscellaneous 
3.BT Callsign
bPress a or b to choose On (or Off).
Press OK.
cPress Stop/Exit.
Note
If you turn off BT Call Sign, the receive 
mode stays in Manual. You will need to 
set receive mode again. (See Choosing 
the Receive Mode on page 30.)
  
						

							Chapter 7
36
Connecting an external 
TAD (telephone 
answering device) 
7
You may choose to connect an external 
answering device. However, when you have 
an external TAD on the same telephone line 
as the machine, the TAD answers all calls 
and the machine ‘listens’ for fax calling (CNG) 
tones. If it hears them, the machine takes 
over the call and receives the fax. If it does 
not hear CNG tones, the machine lets the 
TAD continue playing your outgoing message 
so your caller can leave you a voice 
message.
The TAD must answer within four rings (the 
recommended setting is two rings). The 
machine cannot hear CNG tones until the 
TAD has answered the call, and with four 
rings there are only 8 to 10 seconds of CNG 
tones left for the fax ‘handshake’. Make sure 
you carefully follow the instructions in this 
guide for recording your outgoing message. 
We do not recommend using the toll saver 
feature on your external answering machine if 
it exceeds five rings.
Note
If you do not receive all your faxes, cut the 
Ring Delay setting on your external TAD.
 
 
1TAD
When the TAD answers a call, the LCD 
shows Telephone.
Improper Setup 
Do not connect a TAD elsewhere on the 
same phone line.
 
Connections7
The external TAD must be connected as 
shown in the previous illustration.
aSet your external TAD to one or two 
rings. (The machines Ring Delay setting 
does not apply.)
bRecord the outgoing message on your 
external TAD.
cSet the TAD to answer calls.
dSet the Receive Mode to External 
TAD. (See Choosing the Receive Mode 
on page 30.)
1
1 
						

							Telephone and External devices
37
7 Recording outgoing message 
(OGM) on an external TAD
Timing is important in recording this 
message. The message sets up the ways to 
handle both manual and automatic fax 
reception.
aRecord 5 seconds of silence at the 
beginning of your message. (This allows 
your machine time to listen for the fax 
CNG tones of automatic transmissions 
before they stop.)
bLimit your speaking to 20 seconds.
Note
We recommend beginning your OGM with 
an initial 5-second silence because the 
machine cannot hear fax tones over a 
resonant or loud voice. You may try 
omitting this pause, but if your machine 
has trouble receiving, then you must re-
record the OGM to include it.
 
Multi-line connections (PBX)7
We suggest you ask the company who 
installed your PBX to connect your machine. 
If you have a multi line system we suggest 
you ask the installer to connect the unit to the 
last line on the system. This prevents the 
machine being activated each time the 
system receives telephone calls. If all 
incoming calls will be answered by a 
switchboard operator we recommend that 
you set the Receive Mode to Manual.
We cannot guarantee that your machine will 
operate properly under all circumstances 
when connected to a PBX. Any difficulties 
with sending or receiving faxes should be 
reported first to the company who handles 
your PBX.
External and extension 
phones
7
Connecting an external or 
extension telephone7
You can connect a separate telephone as 
shown in the diagram below.
 
1 Extension telephone
2 External telephone
When you are using an external phone, the 
LCD shows Telephone.
Operation from extension 
telephones7
If you answer a fax call on an extension or an 
external telephone, you can make your 
machine take the call by using the Fax 
Receive Code. When you press the Fax 
Receive Code l51, the machine starts to 
receive the fax.
If the machine answers a voice call and 
pseudo/double-rings for you to take over, use 
the Telephone Answer Code #51 to take the 
call at an extension phone. (See F/T Ring 
Time (Fax/Tel mode only) on page 32.)
If you answer a call and no one is on 
the line:
7
You should assume that you’re receiving a 
manual fax.
Press l 51 and wait for the chirp or until the 
LCD shows Receiving, and then hang up.
1
2 
						

							Chapter 7
38
Note
You can also use the Fax Detect feature to 
make your machine automatically take the 
call. (See Fax Detect on page 32.)
 
Using extension telephones 
(For U.K. only)7
Your premises may already be wired with 
parallel extension telephones, or you may 
plan to add extension telephones to your line, 
as well as your machine. While the simplest 
arrangement is a straightforward parallel 
connection, there are some problems with 
this arrangement, the most obvious of which 
is inadvertent interruption of a facsimile 
transmission caused by someone picking up 
an extension telephone to make an outgoing 
call. Also, fax receive code may not operate 
reliably in such a simple configuration.
This machine may also be set to make a 
delayed transmission (i.e. a transmission at a 
pre-set time). This pre-set job may coincide 
with someone picking up an extension 
handset.
These problems can easily be eliminated, if 
you arrange modification of your extension 
wiring circuit, such that extension devices are 
connected ‘downstream’ of your machine in a 
master/slave configuration (see fig. 2). In this 
configuration the machine can always detect 
whether a telephone is in use. Thus it will not 
attempt to seize the line during that time. This 
is known as ‘telephone off-hook detection’.
The inadvisable configuration is shown in 
figure 1, and the recommended master/slave 
configuration is shown in figure 2.This new connection configuration can be 
arranged by contacting BT, Kingston upon 
Hull Telecommunications, your PBX 
maintainer or a qualified telephone 
installation company as appropriate. Simply 
explained, the extension telephone circuit 
should be terminated on a normal modular 
plug (BT 431A style), which in turn should be 
put into the modular socket of the white ‘T’-
shaped connector provided as part of the line 
cord assembly.
Inadvisable connection of extension 
sockets (Fig. 1.)
 7
1 Extension socket
2 Master socket
3 Incoming line
Recommended connection of extension 
sockets (Fig. 2.)
 7
1 Extension socket
2 Master socket
3 Incoming line
The fax machine must be plugged into master 
socket.
Note
These phones are now connected as 
external devices (see Connecting an 
external or extension telephone on page 
37), because they are connected to the 
fax machine via the T-connector.
 
FAX
112
3
FAX
11
2
3 
						

							Telephone and External devices
39
7 Using a cordless external 
telephone7
If your cordless telephone is connected to the 
telephone line cord (See External and 
extension phones on page 37) and you 
typically carry the cordless handset 
elsewhere, it is easier to answer calls during 
the Ring Delay. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Tel/R to send the call to the cordless handset.
Using remote codes7
Fax receive code7
If you answer a fax call on an extension or 
external telephone, you can tell your machine 
to receive it by dialling the fax receive code 
l51. Wait for the chirping sounds then 
replace the handset. See Fax Detect on page 
32. Your caller will have to press Start to 
send the fax.
Telephone answer code7
If you receive a voice call and the machine is 
in F/T mode, it will start to sound the F/T 
(double) ring after the initial ring delay. If you 
pick up the call on an extension phone you 
can turn the F/T ring off by pressing #51 
(make sure you press this between the rings).
Changing the remote codes7
If you want to use Remote Activation, you 
have to turn on the remote codes. The preset 
Fax Receive Code is l51. The preset 
Telephone Answer Code is #51. If you want 
to, you can replace them with your own 
codes.
aPress Menu, 2, 1, 4. 
1.Setup Receive 
4.Remote Codes
bPress a or b to choose On (or Off).
Press OK.
cEnter the new Fax Receive Code.
Press OK.
dEnter the new Telephone Answer Code.
Press OK.
ePress Stop/Exit.
Note
• If you are always disconnected when 
accessing your external TAD remotely, try 
changing the Fax Receive Code and 
Telephone Answer Code to another three-
digit code using the numbers 0-9, l, #.
• Remote Codes might not work with some 
telephone systems.
  
						

							40
8
How to Dial8
Manual dialling8
Press all of the digits of the fax number.
 
Speed-Dialling8
aPress Search/Speed Dial, the # (hash) 
key, and then the two digit Speed-Dial 
number. 
Note
If the LCD shows Not Registered 
when you enter a Speed-Dial number, a 
number has not been stored at this 
location.
 
Search8
You can search for names you have stored in 
the Speed-Dial memories. 
Press Search/Speed Dial and the navigation 
keys to search, or use the dial pad to search 
alphabetically.
 
 
1 To search numerically.
2 To search alphabetically, you can use the 
dial pad to enter the first letter of the name 
you are looking for.
Dialling and storing numbers8
 
Two-digit number
1
2