Brother Mfc 240c Manual

							Security features
21
4
Turning the TX Lock on/off
Turning TX Lock on4
aPress Menu, 2, 0, 1.
bPress a or b to choose Set TX Lock.
Press OK.
cEnter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD 
shows TX Lock Mode.
Turning TX Lock off4
aPress Menu.
bEnter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD 
shows Wrong Password and stays 
offline. The machine will stay in TX Lock 
mode until the registered password is 
entered.
  
						

							Chapter 4
22 
						

							Section II
FaxII
Sending a fax24
Receiving a Fax30
Telephone and External devices34
Dialling and storing numbers40
Printing Reports44 
						

							24
5
Entering Fax mode5
To enter fax mode, press  (Fax), and 
the key will glow green.
Faxing from the ADF 5
aMake sure you are in Fax mode  .
bPut the document face down in the ADF.
cDial the fax number using the dial pad.
dPress Mono Start or Colour Start.
The machine starts scanning the 
document.
Note
• To cancel, press Stop/Exit.
• If the memory is full, the document will be 
sent in real time.
 
Faxing from the scanner 
glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to letter or A4 size.
You cannot send multiple pages for colour 
faxes.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aMake sure you are in Fax mode  .
bLoad your document on the scanner 
glass.
cDial the fax number.
dPress Mono Start or Colour Start.
„If you press Mono Start, the 
machine starts scanning the first 
page. Go to stepe.
„If you press Colour Start, the 
machine starts sending the 
document.
eDo one of the following:
„To send a single page, press 2 to 
choose No. (or press Mono Start 
again).
The machine starts sending the 
document.
„To send more than one page, press 
1 to choose Yes and go to stepf.
fPut the next page on the scanner glass.
Press OK.
The machine starts scanning the page. 
(Repeat stepe and stepf for each 
additional page.)
Note
If the memory is full and you are faxing a 
single page, it will be sent in real time.
 
Sending a fax5 
						

							Sending a fax
25
5 Faxing Letter size documents 
from the scanner glass5
When documents are Letter size, you need to 
set Scan Size to Letter. If you do not, the side 
portion of the faxes will be missing.
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 0.
cPress a or b to choose Letter.
Press OK.
Colour fax transmission5
Your machine can send a colour fax to 
machines that support this feature.
Colour faxes cannot be stored in the memory. 
When you send a colour fax, the machine will 
send it in real time (even if Real Time TX is 
set to Off). 
Cancelling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialling or sending, press 
Stop/Exit.
Broadcasting
(Monochrome only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed-Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number. Press OK.
You can use either a Speed-Dial, a 
Group or a manually entered number 
using the dial pad.
dRepeat c until you have entered all the 
fax numbers you wish to broadcast to.
ePress Mono Start.
Note
• If you did not use up any of the numbers 
for Groups, access codes or credit card 
numbers, you can ‘broadcast’ faxes to as 
many as 90 different numbers.
• The available memory will vary depending 
on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access.
• Enter the long dialling sequence numbers 
as you would normally, but remember that 
each and Speed-Dial number counts as 
one number, so the number of locations 
you can store becomes limited. 
• If the memory is full, press Stop/Exit to 
stop the job. If more than one page has 
been scanned, press Mono Start to send 
the portion that is in the memory.
  
						

							Chapter 5
26
Canceling a Broadcast in 
progress5
aPress Menu, 2, 5.
The LCD will show the fax number being 
dialled.
 
XXXXXXXX
bPress OK.
The LCD will show:
 
1.Clear 2.Exit
cPress 1 to clear.
The LCD will then show the Broadcast 
job number and 1.Clear 2.Exit.
dTo cancel the Broadcast, press 1.
ePress Stop/Exit.
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, overseas mode and real time 
transmission.
aMake sure you are in Fax mode  .
bLoad your document.
cChoose a setting you want to change.
Press OK.
dChoose one of the options below: 
Next
 
1.Yes 2.No
„Press 1 to change another setting.
„Press 2 when you have finished 
choosing your settings.
eSend the fax as normal. 
						

							Sending a fax
27
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. For most 
documents the default setting Auto can be 
used. It automatically chooses the suitable 
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 1.
dPress a or b to choose Auto, Light 
or Dark. 
Press OK. 
Note
Even if you choose Light or Dark, the 
machine will send the fax using the Auto 
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax or for all faxes.
To change the fax resolution for the 
next fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress Fax Resolution then a or b to 
choose the resolution.
Press OK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 2.
cPress a or b to choose the resolution 
you want.
Press OK. 
Note
You can choose four different resolution 
settings for monochrome faxes and two 
for colour.
If you choose S.Fine or Photo and then 
use the Colour Start key to send a fax, 
the machine will send the fax using the 
Fine setting.
 
Monochrome
StandardSuitable for most typed 
documents.
FineGood for small print and 
transmits a little slower than 
Standard resolution.
S.FineGood for small print or artwork 
and transmits slower than Fine 
resolution.
PhotoUse when the document has 
varying shades of grey or is a 
photograph. This has the 
slowest transmission.
Colour
StandardSuitable for most typed 
documents.
FineUse when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution. 
						

							Chapter 5
28
Dual access
(Monochrome only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
To send a colour fax, the machine will send 
the document in real time (even if 
Real Time TX is Off).
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the Out of Memory message appears 
while scanning documents, press 
Stop/Exit to cancel or Mono Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the phone line is 
free, the machine will start dialling and 
sending.
If the memory is full, the machine will send the 
document in real time (even if Real Time 
TX is set to Off).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX to On for all documents or 
Next Fax Only for the next fax only.
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 3. 
3.Real Time TX
 
Realtime TX:On
cPress a or b to choose on (or off).
Press OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 3.
cPress a or b to choose Next Fax 
Only. Press OK.
dPress a or b to choose on (or off).
Press OK. 
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
phone line, we recommend that you turn on 
the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aMake sure you are in Fax mode  .
bLoad your document.
cPress Menu, 2, 2, 4.
dPress a or b to choose On (or Off).
Press OK. 
						

							Sending a fax
29
5 Checking and cancelling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting.)
aPress Menu, 2, 5.
Any waiting jobs appear on the LCD.
bPress a or b to scroll through the jobs 
and choose the job you want to cancel.
Press OK.
cDo one of the following:
„Press 1 to cancel it.
„Press 2 to exit without cancelling.
dWhen you have finished, press 
Stop/Exit.
Sending a fax manually5
Manual transmission lets you hear the 
dialling, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of an external 
phone and listen for a dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Mono Start or Colour Start.
„If you load the document on the 
scanner glass, press 1 to send the 
fax.
 
1.Send 2.Receive
fReplace the handset.
Out of Memory message5
If you get an Out of Memory message while 
scanning the first page of a fax, press 
Stop/Exit to cancel the fax. 
If you get an Out of Memory message while 
scanning a subsequent page, you will have 
the option to press Start to send the pages 
scanned so far, or to press Stop/Exit to 
cancel the operation
Note
If you get an Out of Memory message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission on page 28.)
  
						

							30
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line.
Choosing the Receive Mode6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below 
will help you choose the correct mode.
For more detailed information on the receive modes see page 31.
 
To set a receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress a or b to choose Fax Only, 
Fax/Tel, External TAD or Manual.
Press OK.
cPress Stop/Exit.The LCD will display the current receive 
mode.
 
1 Current receive mode
Fax: Fax Only
Receiving a Fax6
Are you connecting an external telephone or external telephone answering 
device to the machine? 
Are you using the voice message function of
your external telephone answering device?Do you want the machine to answer
fax and telephone calls automatically?
Do you want to use the  
machine for Fax only?
No
Ye s
No
Ye s
NoYe s
Manual Fax Only
Ye s
External TAD
No
Fax/Tel
12/10 11:53  Fax 12/10 11:53  Fax
1