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Brother Intellifax 4100 E Manual

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    							3 - 2   ON-SCREEN PROGRAMMING
    For FAX-5750e:
    Press 1 for General Setup—OR—
    Press 2 for Fax Operations—OR—
    Press 3 for Copy Operations—OR—
    Press 4 for Print Operations—OR—
    Press 5 for Network Operations.
    You can scroll more quickly by pressing  . (Use   to scroll backward and 
    see all options, in the opposite order.)
    Before you press Set after entering information in a field using the dial pad, you 
    can correct a mistake. Use   to back up and then type over the incorrect 
    characters. 
    When you finish a setting, the LCD shows ACCEPTED.
     
    If you want to exit the Menu Mode, press Stop/Exit. 
    1.GENERAL SETUP
    2.FAX
    3.COPY
    4.PRINTER
    5.LAN 
    						
    							ON-SCREEN PROGRAMMING   3 - 3
    Menu Selection Table
    You can probably perform most of these programming operations without the 
    Owner’s Manual. To help you understand the menu selections and options that 
    are found in the machine programs, use the Menu Selection Table below. 
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    1. GENERAL 
    SETUP1. PAPER SIZE
    —
    LETTER
    LEGAL
    A4Selects size of 
    paper for received 
    faxes.
    4-1
    These settings 
    appear if 
    Cassette #2 
    was installed 
    and set to ON.CASSETTE #1—
    LETTER/
    LEGAL/A4
    4-2 CASSETTE #2—
    CASSETTE 
    USAGEFOR FAXAUTO/
    CASSETTE #1
    ONLY/
    CASSETTE #2 
    ONLY
    FOR COPY
    2. DATE/TIME
    ——
    Enter date and time 
    for the LCD display 
    and heading on fax 
    transmissions.
    4-2
    3. STATION ID
    —
    FAX
    TEL
    NAMEProgram your 
    name, fax number 
    and telephone 
    number to appear 
    on each transmitted 
    page.
    4-3
    4. VOLUME 1. RINGOFF
    LOW
    MED
    HIGH
    Adjusts ring 
    volume.
    4-5
    2. BEEPEROFF
    LOW
    HIGH
    Adjusts beeper 
    volume.
    4-5
    3. SPEAKEROFF
    LOW
    MED
    HIGH
    Adjusts speaker 
    volume.
    4-5
    4. HANDSETLOW
    HIGH
    Adjusts handset 
    volume.
    4-6
    5. VOLUME 
    AMPLIFYON
    (PERMANENT/
    TEMPORARY)
    OFF
    For the hearing-
    impaired, you can set 
    the volume to the 
    VOL AMPLIFY:ON 
    setting on a permanent 
    or temporary basis.
    4-7
    NoteThe factory setting (option) is shown in bold. 
    						
    							3 - 4   ON-SCREEN PROGRAMMING
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    1. GENERAL 
    SETUP
    (continued)
    5. CASSETTE 
    #2
    —ON
    (FAX-5750e)
    OFF
    (FAX-4100e and 
    FAX-4750e)Turn CASSETTE 
    #2 ON if you 
    purchased the 
    optional Cassette 
    #2 for FAX-4100e 
    and FAX-4750e.
    5-3
    6. AUTO 
    DAYLIGHT
    —ON
    OFF
    Changes for 
    Daylight Savings 
    Time 
    automatically.
    4-7
    7. TONER 
    SAVE—ON
    OFF
    Increases life of 
    toner cartridge.4-8
    8. SLEEP 
    MODE——
    Conserves power4-8
    9. TONE/
    PULSE—TONE
    PULSE
    Selects dialing 
    mode4-8
    0. LOCAL 
    LANGUAGE
    (Canada Only)—ENGLISH
    FRENCH
    Allows you to 
    change the LCD 
    Language to 
    French.See 
    French 
    Manual
    2. FAX 1. SETUP 
    RECEIVE1. RING DELAY00
    01
    02
    03
    04
    Number of rings 
    before the machine 
    answers in FAX or 
    FAX/TEL mode.
    5-2
    2. F/T
    RING TIME20
    30
    40
    70
    Sets the time for 
    “double-ring” in 
    FAX/TEL mode.
    5-2
    3. EASY 
    RECEIVEON
    SEMI
    OFF
    Receive fax 
    messages without 
    pressing the 
    Fax Start key.
    5-3
    4. REMOTE 
    CODEON
    ( 51, #51)
    OFF
    Activate or deactivate 
    the machine from a 
    remote location. 
    You can type in new 
    codes.
    5-5
    NoteThe factory setting (option) is shown in bold. 
    						
    							ON-SCREEN PROGRAMMING   3 - 5
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    2. FAX (continued)1. SETUP 
    RECEIVE
    (continued)
    5. AUTO 
    REDUCTIONON
    OFFReduces size of 
    image.5-3
    These settings 
    appear if 
    Cassette #2 
    was installed 
    and set to ON.CASSETTE #1
    ON
    OFF
    CASSETTE #2ON
    OFF
    6. PRINT 
    DENSITY-+Makes prints 
    darker or lighter.5-4
    7. POLLING RX
    ON
    OFF
    Sets up your 
    machine to poll 
    another fax machine.5-8
    2. SETUP 
    SEND1. CONTRASTAUTO
    S.LIGHT
    S.DARK
    Changes lightness 
    or darkness of a fax 
    you are sending.
    6-5
    2. FAX 
    RESOLUTIONSTANDARD
    FINE
    S.FINE
    PHOTOChanges the default 
    setting of fax 
    resolution.
    6-5
    3. DELAYED 
    TIMER
    00:00
    Sets the time of day 
    that delayed faxes 
    will be sent.6-9
    4. DELAYED 
    FAX—
    Sends documents 
    later.6-10
    5. BATCH TX
    ON
    OFF
    Sends all delayed 
    faxes that are to the 
    same fax number 
    and at the same time 
    as one transmission.
    6-10
    6. REAL TIME 
    TX
    NEXT FAX ONLYON
    OFFYou can send a fax 
    without using 
    memory.6-3
    7. POLLED TX
    ON
    OFF
    Sets up your 
    machine with a 
    document to be 
    retrieved by another 
    fax machine.
    6-11
    8. COVERPG 
    SETUP
    NEXT FAX ONLYON
    OFF
    PRINT SAMPLE
    Automatically 
    sends a cover page 
    you program.
    6-6
    9. COVERPAGE 
    MSG
    —
    Programs 
    customized 
    message for fax 
    cover page.
    6-7
    NoteThe factory setting (option) is shown in bold. 
    						
    							3 - 6   ON-SCREEN PROGRAMMING
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    2. FAX (continued)2. SETUP 
    SEND
    (continued)
    0. OVERSEAS 
    MODEON
    OFFAdjusts for 
    sometimes difficult 
    overseas 
    transmissions.
    6-9
    3. SET 
    AUTO DIAL1. ONE-TOUCH 
    DIAL
    —
    Store One-Touch 
    numbers so you can 
    dial by pressing 
    only one key (and 
    Fax Start).
    7-1
    2. SPEED-DIAL
    —
    Store 200 (100 for 
    FAX-4100e) Speed 
    Dial numbers so you 
    can dial by pressing 
    only four keys (and 
    Fax Start).
    7-2
    3. SETUP 
    GROUPS
    —
    Sets up a Group 
    number for 
    Broadcasting.7-3
    4. SETUP 
    REPORTS
    1. TRANSMISSIONON
    ON+IMAGE
    OFF
    OFF+IMAGEInitial setup for 
    Transmission 
    Verification Report 
    and FAX Activity 
    Report.
    10-1
    2. ACT. 
    INTERVAL
    EVERY 50 FAXES
    6/12/24 Hours
    2/7 Days
    OFF10-1
    5. REMOTE 
    FAX OPT
    1. FAX FWD/
    PAGINGOFF
    FAX 
    FORWARD
    PAGINGSets the machine to 
    forward fax 
    messages–OR–to 
    call your pager.
    9-1
    2. FAX 
    STORAGEON
    OFF
    Stores incoming 
    faxes in memory 
    for remote 
    retrieval.
    9-3
    3. REMOTE 
    ACCESS159 
    Personalizes code 
    for retrieving faxes.9-4
    4. PRINT FAX
    —
    Prints incoming 
    faxes stored in the 
    memory.5-6
    5. BACKUP 
    PRINT
    (FAX-4750e 
    and FAX-5750e 
    only)
    ON
    OFFPrints a copy of 
    faxes as they are 
    received into 
    memory.
    9-3
    NoteThe factory setting (option) is shown in bold. 
    						
    							ON-SCREEN PROGRAMMING   3 - 7
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    2.FAX (continued)6. REMAINING 
    JOBS
    ——Checks which jobs 
    are in memory or 
    cancel a delayed 
    fax or polling job.
    5-8, 6-4
    0. MISCELLANEOUS1. DISTINCTIVEON
    OFF
    SETUses the telephone 
    company Distinctive 
    Ring subscriber 
    service to register the 
    ring pattern with the 
    machine.
    8-1
    2. CALLER IDDISPLAY#
    PRINT REPORT
    View or print a list of 
    the last 30 Caller IDs 
    stored in memory.8-3
    3. DRUM LIFE
    —
    You can check the 
    percentage of drum life 
    that remains available.13-24
    4.
    MEM SECURITY(FAX-4750e 
    and FAX-
    5750e only)—Stops most 
    operations except 
    receiving faxes into 
    memory.
    5-6
    3. COPY 1. COPY MODE
    —AUTO
    TEXT
    PHOTO
    Selects the Copy 
    resolution for your 
    type of original.
    11-7
    2. CONTRAST
    —- +
    Adjusts the 
    contrast.11-8
    3. PAPER 
    TYPE
    —THIN
    PLAIN
    THICK
    THICKER
    Identify the type of 
    paper in the multi-
    purpose sheet feeder.11-8
    These settings 
    appear if 
    Cassette #2 
    was installed 
    and set to ON.CASSETTE #1THIN
    PLAIN
    THICK
    THICKER
    CASSETTE #2THIN
    PLAIN
    THICK
    THICKER
    4. PRINTER
    (Only for 
    FAX-
    5750e)1. PRINT 
    OPTIONS1. INTERNAL 
    FONT
    —
    You can print resident 
    fonts to check and 
    confirm font types.
    2. CONFIGU-
    RATION—Printer settings and 
    status are listed here.
    2. RESET
    PRINTER
    ——You can restore the 
    printer back to the 
    factory default settings.
    NoteThe factory setting (option) is shown in bold. 
    						
    							3 - 8   ON-SCREEN PROGRAMMING
    Main MenuSubmenuMenu 
    SelectionsOptionsDescriptionsPage
    4. LAN 
    (Option for 
    FAX-4750e.) 
    5. LAN
    (For 
    FAX-5750e.)
    (Not 
    available  for 
    FAX-4100e.
    )See the 
    NC-
    8100h 
    Owner’s 
    manual 
    on the 
    CD-
    ROM.
    NoteThe factory setting (option) is shown in bold. 
    						
    							INITIAL SETUP   4 - 1
    44Initial Setup
    Getting Started
    Setting Paper Size
    You can use three sizes of paper for printing your faxes: letter, legal and A4.  
    When you change the size of paper you have loaded in the machine, you will 
    need to change the setting for the paper size, so your machine will know how to 
    fit the incoming fax on the page.
    After you connect the optional Cassette #2, you can select the paper size for each 
    cassette. (See 
    Turning on Cassette #2 (Option for FAX-4100e and FAX-4750e))
    1Press Menu, 1, 1.
    2If you have the Cassette #2, press   or 
     to select CASSETTE #1 or 
    CASSETTE #2, and then press Set.
    3Press   or   to select LETTER, 
    LEGAL or A4 (for the cassette you 
    selected in Step 2), and then press Set.
    4Press Stop/Exit.
    Turning on Cassette #2 (Option for FAX-4100e and 
    FAX-4750e)
    When the optional CASSETTE #2 is set to ON, you can set paper size and the 
    cassette usage. (See 
    Printing a Reduced Incoming Document, Page 5-3 and Setting 
    Paper Size
     above.)
    1Press Menu, 1, 5.
    2Use   or   to select ON (or OFF), 
    and then press Set.
    3Press Stop/Exit.
    1.PAPER SIZE
    5.CASSETTE #2 
    						
    							4 - 2   INITIAL SETUP
    Setting Cassette Usage 
    The default setting of AUTO allows your machine to choose the optional 
    Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the 
    paper in Cassette #2. Choose CASSETTE#1 ONLY or CASSETTE#2 ONLY 
    if you want to keep special paper in the other cassette and control when it is 
    used.
    1Press Menu, 1, 1.
    2Press   or   to select CASSETTE USAGE, and then press Set.
    3To set cassette usage for faxes, press   or   to select FOR FAX, and then 
    press Set. 
    —OR— To set cassette usage for copies, press   or   to select FOR COPY, 
    and then press Set. 
    —OR— If you are finished go to Step 5.
    4Press   or   to select AUTO, CASSETTE#1 ONLY or CASSETTE#2 
    ONLY, and then press Set.
    5Press Stop/Exit.
    Setting Date and Time
    Your machine displays the date and time, and prints it on every fax you send.
    In the event of a power failure, you may have to reset the date and time. All other 
    settings remain unaffected.
    1Press Menu, 1, 2.
    2Enter the last two digits of the year, and then 
    press Set. 
    3Enter two digits for the month and press Set. 
    (For example, enter 09 for September, or 10 
    for October).
    4Enter two digits for the day, and then press 
    Set. (For example, 06).
    5Enter the time in 24-hour format, and then 
    press Set. (For example, enter 15:25 for 3:25 
    PM).
    6Press Stop/Exit.
    The screen now shows the date and time you set whenever the machine is in 
    standby mode.
    2.DATE/TIME
    YEAR:XX
    ENTER & SET KEY
    MONTH:XX
    ENTER & SET KEY
    DAY:XX
    ENTER & SET KEY
    TIME:XX:XX
    ENTER & SET KEY 
    						
    							INITIAL SETUP   4 - 3
    Setting Station ID
    You should store your name or (company name) and fax number to be printed 
    on all fax pages you send. The telephone number you enter will be printed only 
    on your cover pages. (See 
    Composing Electronic Cover Page, Page 6-6.)
    1Press Menu, 1, 3.
    2Enter your fax number (up to 20 
    digits), and then press Set. You must 
    enter a fax number to proceed.
    3Enter your telephone number (up) to 
    20 digits), and then press Set. 
    If your telephone number and fax 
    number are the same, enter the same 
    number again. The number appears 
    on Cover pages.
    4Use the dial pad to enter your name 
    (up to 20 characters), and then press 
    Set. 
    (See Entering Text.)
    5Press Stop/Exit.
    The LCD returns to the date and time.
    If your Station ID has already been programmed, the LCD prompts “1” to make 
    a change, or “2” to exit without changing.
    3.STATION ID
    FAX:ENTER & SET KEY
    TEL:
    ENTER & SET KEY
    NAME:
    ENTER & SET KEY
    NOTICE
    The Telephone Consumer Protection Act of 1991 makes it unlawful 
    for any person to use a computer or electronic device to send any 
    message via a telephone machine unless such messages clearly 
    contain, in a margin at the top or bottom of each transmitted page, 
    or on the first page of the transmission, the date and time it is sent 
    and an identification of the business or other entity or other 
    individual sending the message and the telephone number of the 
    sending machines or such business, other entity, or individual.
    In order to program this information into your machine, you should 
    complete the steps described on pages 4-2 and 4-3. 
    						
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