Brother Intellifax 4100 E Manual
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2 - 6 ASSEMBLY AND CONNECTIONS Paper Acceptable Paper Paper Capacity of Paper Cassette Paper Specification for the Cassette Paper Type Paper Size Paper Cassette #1 & #2:cut sheet Letter, Legal, A4, A5, ISO B5, Executive Manual Feed Slot:cut sheet envelopes post cards labels and transparencies Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, 2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm) COM-10, Monarch, C5, DL – Letter, A4 We Recommend: Cut sheet: Labels: Transparencies:Xerox 4200DP 20 lb, Champion Paper One 20 lb, Hammermill Laser Paper 24 lb Avery laser label #5160 3M CG3300 for laser printers or equivalent Paper Cassette #1 & #2:Max. paper height is 1.06 inches (27 mm) (use the guides) or approx. 250 sheets of 20 lb. (75 g/m 2) Letter/A4 paper, 10 transparencies. Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m 2) Letter/A4 paper Cut Sheet Basis Weight: 16 to 28 lb. (60 to 105 g/m2) Caliper: 0.003 to 0.005 inches. (0.08 to 0.13 mm) Moisture Content: 4% to 6% by weight
ASSEMBLY AND CONNECTIONS 2 - 7 Manual Feed Slot Loading Paper in Paper Cassette 1Pull the paper cassette completely out of the machine. 2Slide the paper width and length adjusters for the paper size you want.Cut Sheet Envelopes Basis Weight:16 to 43 lb. (60 to 161 g/m2)20 to 24 lb. (75 to 90 g/m2) Caliper:0.003 to 0.008 inches. (0.08 to 0.2 mm)0.003 to 0.005 inches. (0.084 to 0.14 mm) Moisture Content: 4% to 6% by weight 4% to 6% by weight Fax messages can be received on only Letter, Legal and A4 size paper. If you use legal or A4, change the Paper Size setting: (Menu, 1, 1.)
2 - 8 ASSEMBLY AND CONNECTIONS 3Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m 2) paper. 4Slide the paper cassette into the machine until it locks into place. Maximum Paper Height Guide
ASSEMBLY AND CONNECTIONS 2 - 9 Connections Connecting the Machine Connect the handset, power cord, and telephone line. 1Connecting the Handset Connect the curled handset cord to the bottom of the handset and the left side of the machine. 2Connect the power cord. 3Connect the telephone line. Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack. WARNING This machine must be grounded using a three-prong plug. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want to move your machine, protect yourself by disconnecting the telephone line first, and then the power cord. Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line and on the telephone line, or unplug the lines during a lightning storm. Do not touch the rollers at the paper exit.
2 - 10 ASSEMBLY AND CONNECTIONS Connecting an External Telephone Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine. Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the machine. Whenever this phone (or TAD) is in use, the LCD shows EXT. TEL IN USE, and, if the machine handset is lifted, an alarm sounds. To disconnect a call on the external phone and switch to the machine, press Hook. Connecting an External TAD (Telephone Answering Device) Sequence You might choose to connect an answering system. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message. The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings. Connections The external TAD must be plugged into the left side of the machine in the jack labeled EXT. Your machine cannot work properly if you plug the TAD into a wall jack. If You Subscribe to your Telephone Company’s Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company’s Distinctive Ring service, have registered the distinctive ring pattern on your machine, use that number as a fax number and have set your machine’s Receive mode to MANUAL. The recommended setting is three or four rings on the external TAD when you have the telephone company’s Distinctive Ring service. If You Do Not Subscribe to Distinctive Ring Service: You must plug your TAD into the EXT. jack of your Brother machine. If your TAD is plugged into a wall jack, both your machine and the TAD will try to control the phone line. (See illustration on Page 2-11.)
ASSEMBLY AND CONNECTIONS 2 - 11 1Plug the telephone line cord from the wall jack into the left side of the machine in the jack labeled LINE. 2Plug the telephone line cord from your TAD into the left side of the machine in the jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s telephone line jack, and not its telephone set jack.) 3Set your external TAD to four rings or less. (The machine’s Ring Delay setting does not apply). 4Record the outgoing message. (See below.) 5Set the Receive mode to TAD by pressing Mode until both FAX and FAX/TEL lights are on. Recording Outgoing Message (OGM) on External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) 2Limit your speaking to 20 seconds. (See Easy Receive, Page 5-3.) 3End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 5 1 and Start.” Do not connect a TAD elsewhere on the same phone line. We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.
2 - 12 ASSEMBLY AND CONNECTIONS Special Line Considerations Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a dedicated line. Two-Line Phone System A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine. Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter. RJ14 RJ11 Triplex Adapter RJ14
ASSEMBLY AND CONNECTIONS 2 - 13 Installing Machine, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is our assumption in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone. 1Place the two-line TAD and the two-line telephone next to your machine. 2Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the machine. 3Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD. 4Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine. You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAD. Triplex Adapter Two Line Phone Two Line External TADFAX/MFC
2 - 14 ASSEMBLY AND CONNECTIONS Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in FAX mode to receive faxes any time of day or night. If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received. If you are installing the machine to work with a PBX: 1It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. 3The machine may be used with either pulse or tone dialing telephone service. Custom Features on Your Phone Line If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or an alarm system, or other custom feature on one phone line, it may create a problem with the operation of your fax machine. (See I have difficulty with custom features on a single line, Page 13-8.) As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the machine cannot be made.
ON-SCREEN PROGRAMMING 3 - 1 33On-Screen Programming User-Friendly Programming We have designed your machine with on-screen programming and a Reports key. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your fax programming is done on the LCD, we created step-by-step on- screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the menu selections and programming options. Menu Mode You can access the Menu by pressing Menu. The LCD shows: Then For FAX-4100e: Press 1 for General Setup—OR— Press 2 for Fax Operations—OR— Press 3 for Copy Operations—OR— For FAX-4750e: Press 1 for General Setup—OR— Press 2 for Fax Operations—OR— Press 3 for Copy Operations—OR— Press 4 for Network Operations. (Option for FAX-4750e.) 1.GENERAL SETUP 2.FAX 3.COPY 1.GENERAL SETUP 2.FAX 3.COPY 4.LAN