Brother Intellifax 4100 E Manual

							9 - 6   REMOTE FAX OPTIONS
Retrieving Fax Messages
1Dial your fax number.
2When your machine answers, immediately enter your Remote Retrieval Access 
Code (1 5 9 ).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number (up to 20 digits) of the remote fax machine 
where you want your fax messages forwarded, followed by # #.
5After you hear your machine beep, hang up and wait.
Your machine calls the remote fax machine.  The remote fax machine prints 
your fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a 
remote fax machine.
1Dial your fax number.
2When your machine answers, immediately enter your Remote Retrieval Access 
Code (1 5 9 ).
3When you hear two short beeps, enter 9 5 4.
4Enter the new telephone number of the remote fax machine (up to 20 digits) 
where you want your fax messages forwarded, followed by # #.
5After you hear your machine beep, hang up.
You cannot use   and # as dial numbers. However, if you want to store a 
pause, and then press #.
You cannot use   and # as dial numbers.  However, if you want to store a 
pause, press #. 
						

							PRINTING REPORTS   10 - 1
1010Printing Reports
Machine Settings and Activity
Two reports require initial setup in the Menu: Transmission Verification Report 
and Fax Activity Report Interval. For initial setup:
Press Menu, 2, 4, 1.
—OR—
Press Menu, 2, 4, 2.
Customizing the Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report lists 
the job number time and date of transmission and whether the transmission was 
successful (OK). If you select ON or ON+IMAGE, the report will print for every 
fax you send.
If you typically send multiple faxes to the same destinations, you may need 
more than the job numbers to identify the faxes you must send again. Selecting 
OFF+IMAGE will print a portion of the fax’s first page on the report to help 
you remember.
1Press Menu, 2, 4, 1.
2Press  or   to select OFF, 
OFF+IMAGE, ON or ON+IMAGE, 
and then press Set.
3Press Stop/Exit.
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (EVERY 
50 FAXES, 6, 12, 24 hours, 2 or 7 days). If you set the interval to OFF, you can 
print the report by following the Steps in the next page.
1Press Menu, 2, 4, 2.
2Press  or   to choose an interval, 
and then press Set.
(If you choose 7 days, the LCD prompts you to choose a day at which to begin 
the 7-day countdown.)
NoteWhen the feature is OFF, the report prints only if a transmission error 
prevented delivery (NG).
1.TRANSMISSION
2.ACT.INTERVAL
1.TRANSMISSION
2.ACT.INTERVAL
INTERVAL: OFF
SELECT  & SET 
						

							10 - 2   PRINTING REPORTS
3Enter the time to begin printing, in 24-hour format, and then press Set. (For 
example: enter 19:45 for 7:45 PM.)
4Press Stop/Exit.
Using the Reports Key
1Press Reports.
2Press  or   to select the report you want, and then press Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print 
the Help List.
Five reports are available:
Prints the Help List so you can see at-a-glance 
how to quickly program every menu selection.
Lists names and numbers stored in One Touch 
and Speed Dial memory, in numerical order. 
Lists information about the incoming and 
outgoing faxes. TX means Transmit; RX 
means Receive.
Prints a Transmission Verification Report for 
your last transmission.
Lists settings for GENERAL SETUP, 
SETUP RECEIVE, SETUP SEND, SETUP 
REPORT, REMOTE FAX OPT and 
MISCELLANEOUS.
NoteDon’t forget to set up the Fax Activity Report and Transmission Verification 
Report as explained on page 10-1.
1.HELP LIST
2.AUTO DIAL
3.FAX ACTIVITY
4.TRANSMISSION
5.USER SETTINGS 
						

							MAKING COPIES   11 - 1
1111Making Copies
Using Your Machine as a Copier
You can use your machine as a copy 
machine, making up to 99 copies at a time.  
The machine can stack the copies or 
collate (sort) them. 
The scannable area of your Brother 
machine begins at approximately 
one-sixth inch (4mm) from the edge 
of the paper.
Making a Single Copy
1Place the original face down in the ADF.
2Press Copy. 
Do NOT pull on the paper while copying is in progress.
Making Multiple Copies
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Copy.
Incoming faxes cannot be received on paper or into memory while the machine 
is copying.
NoteTo Stop the copy process, press Stop/Exit.
To release the original document, press Stop/Exit again.
To sort the copies, use the Options key.
(See 
Using the Options Key, page 11-4.)
Not 
Scannable 
area
1/6 (4mm) 1/6 (4mm) 
						

							11 - 2   MAKING COPIES
Out of Memory Message
If the memory becomes full while you are 
scanning a document to be copied the 
LCD shows:
If the OUT OF MEMORY message appears while you are scanning the first 
page of your original, press Stop/Exit to cancel. You will need to clear some 
faxes from memory before you can continue.
 
Temporary Copy Settings
You can improve your copies by using the 
Copy keys: Enlarge/Reduce, 
Contrast, Options and Copy Mode.  
These settings are temporary, and the 
machine returns to its default settings 
when you finish copying.
Copying Using Multiple Settings
You can try different combinations of 
settings for the best results. After you 
finish your settings using the Enlarge/ 
Reduce, Contrast, Options or Copy 
Mode keys, the LCD shows:
Press   or   if you want to select additional settings.
—OR—
Press Copy if you are finished choosing settings.
NoteTo gain extra memory, you can turn off Fax Storage (see page 9-3).
—OR—Print fax messages in memory (see page 5-6).
OUT OF MEMORY
PRESS COPY OR
 FOR NEXT OPT. 
						

							MAKING COPIES   11 - 3
Using the Enlarge/Reduce Key
AUTO sets the machine to calculate the ratio that fits the size of your paper. 
ZOOM allows you to enter a ratio from 50% to 200% in 1% increments.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Enlarge/Reduce. (Enlargement or reduction ratios appear.)
4Press  or  to select 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200% 
or ZOOM, and then press Set. (Enlargement or reduction ratios appear.)
—OR—
For  more choices select ZOOM, and the press Set. Use the dial pad to enter 
any percentage between 50% and 200%.
5Press Copy—OR—Press  or  for additional settings.
When selecting an enlargement or reduction ratio, you will need to know the 
size of the paper you registered in Menu 1-1.
Selecting a Fixed Ratio:
Press
Enlarge/Reduce
and
  
or  
50%
78% LGL>LTR
94% A4>LTR
AUTO
100%
104% EXE>LTR
150%
200%
ZOOM
NoteSpecial Copy Options (2 in 1, 4 in 1 or OFF) are not available with 
Enlarge/Reduce.
Original is 
the size of…Paper 
size is…Recommended 
ratio is…
LETTER LEGAL 100%
A4 LETTER 94%
LEGAL LETTER 78% 
						

							11 - 4   MAKING COPIES
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Contrast.
4Press   to make a copy lighter, or  to make a copy darker, and then press 
Set.
5Press Copy.
Using the Options Key
Use the Options key to temporarily change the copy mode (resolution), 
contrast and special copy options for the next fax only. See the explanations 
below the table.
Number of Copies
If you are using the Options key for sorting or choosing a special layout, you 
can also enter the number of copies here first for convenience. 
1Place the original face down in the ADF.
2Press Options and   or   to select 
OPT: # OF COPIES, and then press 
Set.
3Use the dial pad to enter the number of 
copies (up to 99). 
4Press Copy. —OR— Press   or   
for additional settings.Press 
OptionsMenu Selections Options Factory Setting
OPT:# OF COPIESNO. OF COPIES:XX 01
OPT:STACK/SORTSTACK/SORT STACK
OPT:SPECIAL2IN1/4IN1/OFF OFF
OPT:PAPER TYPETHIN/PLAIN/
THICK/THICKER/
TRANSPARENCYPLAIN
OPT:#OF COPIES01
SELECT  & SET 
						

							MAKING COPIES   11 - 5
Sorting Multiple Copies
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Options and   or   to select OPT:STACK/SORT, and then press 
Set.
4Press   or   to select SORT, and then press Set.
5Press Copy. —OR— Press   or   for additional settings.
Special Layout Options
You can save paper by copying either two or four pages onto one page.
1Place the original face down in the ADF.
2Use the dial pad to enter the number of copies you want (up to 99).
3Press Options and   or   to select 
OPT: SPECIAL, and then press Set.
4Press   or   to select 2 IN 1 or  
4 IN 1 and then press Set.
5Press Copy.
2in1
4in1 
Special Copy Options (2in1 or 4in1 Copy) are not available with Enlarge/
Reduce or SORT.
2IN1
SELECT  & SET
4IN1
SELECT  & SET 
						

							11 - 6   MAKING COPIES
Paper Type
You can use the following types of paper for copying. For the best print quality, 
select the type of media that you are using.
THIN  (16lb - 18.4lb) - For thin paper or transparency
PLAIN (18.7lb - 25.3lb) - For ordinary plain paper 
THICK (25.6lb - 32lb) - For heavy weight paper or rough paper
THICKER  (32.3lb  -  42.1lb) - For heavier weight paper, rough paper or bond 
paper.
TRANSPARENCY- For transparency (OHP)
1Press Options and   or  to select OPT:PAPER TYPE, and then press 
Set.
2Press  or  to select your type of paper, and then press Set.
3Press Copy—OR—Press  or  for additional settings. 
						

							MAKING COPIES   11 - 7
Changing Default Copy Settings
Press Menu and 3 to change default settings for Copy mode. These settings will 
remain until you change them again by pressing Menu. Adjust the  Contrast and 
Quality settings.
By pressing a number, you can adjust copy settings as shown in the following 
chart. Press   or 
 to scroll through the options for each setting. Press Set to 
save your selection. Press Stop/Exit—OR—Press
  to select the next setting 
you want to change.
Press Menu, and 3. 
Copy Mode (Type of Original)
You can select the Copy resolution for your type of original. The default setting 
is AUTO, which is used for originals that contain both text and photographs. 
TEXT is used for originals containing only text. PHOTO is used for copying 
photographs.
1Press Menu, 3, 1.
2Press  or  to choose the type of 
original (AUTO, TEXT or PHOTO), 
and then press Set. 
3Press Stop/Exit.
NoteIf you have attached Cassette #2, be sure you turn it ON and setup the Paper 
Size and Cassette Usage.
(See 
Setting Paper Size and Turning on Cassette #2 (Option for FAX-4100e and 
FAX-4750e)
.)
TEXT?
1.COPY MODE
2.CONTRAST -                    +
is default
AUTO?
PHOTO?
1.CASSETTE #13.PAPER TYPE
2.CASSETTE #2PLAIN
THIN
THICK
THICKER
1.COPY MODE