Brother DCP 8020 User Manual

							HOW TO SCAN USING WINDOWS®   8 - 14
6If you require advanced settings, click Picture Type from the 
Adjust the quality of the scanned picture (C). You can select 
Brightness, Contrast, Resolution and Advanced Properties.  
Click the OK button after you choose your settings.
7To start scanning your document, click the Scan button in the 
Scan dialog box.
This time only the selected area of the original will appear in the 
PaperPort
® window (or your software application window).
C
 
						

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Brother Scanner Utility
The Brother Scanner Utility is used for configuring the scanner driver 
for resolutions greater than 1200dpi and for changing the paper size.
If you want to set Legal size as the default size, change the setting 
using this utility. You must restart your PC for the new settings to take 
effect.
To run the utility:
You can run the utility by selecting the Scanner Utility located in the 
Start/All Programs/Brother/Brother MFL-Pro Suite menu.
If you scan the original at resolution of greater than 1200dpi, the 
file size maybe very large. Please make sure that you have 
sufficient memory and hard disk space for the size of the file you 
are trying to scan. If the memory & hard disk is not sufficient then 
your computer may freeze and you could lose your file.
 
						

							HOW TO SCAN USING WINDOWS®   8 - 16
Using the scan key (For USB or 
Parallel interface cable users)
You can use Scan on the control panel to scan originals into your 
word processing, graphics or E-mail applications or your computer 
folder. The advantage of using 
Scan is that you avoid the mouse 
clicks required to scan from your computer.
For Scan to E-mail, Scan to Image, Scan to OCR and Scan 
to File
Before you can use 
Scan on the control panel, you must have 
connected the DCP to your Windows
® based computer and 
loaded the appropriate Brother Drivers for your version of 
Windows
®. 
When you are ready to use 
Scan, make sure the Brother 
Control Center application is running on your computer. For 
details about how to configure the Brother Control Center 
buttons to launch the application of your choice using 
Scan, go 
to the appropriate chapter: 
■For Windows® 95/98/98SE/Me/2000 Professional and 
Windows NT® WS 4.0, see Using the Brother Control Center 
(For Windows® 95/98/98SE/Me/2000 Professional and 
Windows NT® WS 4.0) on page 9-1.
■For Windows® XP, see Using the Windows®-Based Brother 
SmartUI Control Center (For Windows® XP)
 on page 10-1.
■If your DCP is connected with both a USB and a Parallel 
cable, you need to select USB or Parallel as the destination 
in each step.
 
						

							8 - 17   HOW TO SCAN USING WINDOWS®
Scan to E-mail
You can either scan a black and white or color original into your 
E-mail application as a file attachment. You can change the 
Scan 
configuration. (See Scan to E-mail on page 9-10 to 9-11) (For 
Windows
® XP: See Hardware Section: Changing the Scan to button 
configuration
 on page 10-5 to 10-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press Scan.
3Press   or   to select Scan 
to E-mail
.
Press 
Set.
The DCP will scan the original, create a file attachment, and 
launch your E-mail application, displaying the new message 
waiting to be addressed. 
Scan to Image
You can scan a color picture into your graphics application for 
viewing and editing. You can change the 
Scan configuration. (See 
Scan to Image on page 9-14.) (For Windows
® XP: See Hardware 
Section: Changing the Scan to button configuration on page 10-5 to 
10-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press Scan. 
3Press   or   to select Scan 
to Image
.
Press 
Set.
The DCP will start the scanning process.
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select 
▲▼ & Set
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select 
▲▼ & Set
 
						

							HOW TO SCAN USING WINDOWS®   8 - 18
Scan to OCR
If your original is text, you can have it converted by ScanSoft® 
TextBridge
® to an editable text file and then have the result displayed 
in your word processing application for viewing and editing. You can 
change the 
Scan configuration. (See Scan to OCR (Word 
Processor) on page 9-12 to 9-13.) (For Windows
® XP: See Hardware 
Section: Changing the Scan to button configuration on page 10-5 to 
10-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press Scan.
3Press   or   to select Scan 
to OCR
.
Press 
Set.
The DCP will start the scanning process.
Scan to File
You can scan a black and white or a color original into your computer 
and save it as a file in the folder you choose. The file type and 
specific folder are based on the settings you have chosen in the Scan 
to File screen of the Brother MFL-Pro Control Center. (See Scan to 
File on page 9-8 to 9-9.) (For Windows
® XP: See Hardware Section: 
Changing the Scan to button configuration on page 10-5 to 10-11.)
1Place the original face up in the ADF, or face down on the 
scanner glass.
2Press Scan.
3Press   or   to select Scan 
to File
.
Press 
Set.
The DCP will start the scanning process.
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select 
▲▼ & Set
▲Scan to E-mail
Scan to Image
Scan to OCR
▼Scan to File
Select 
▲▼ & Set
 
						

							8 - 19   HOW TO SCAN USING WINDOWS®
Using ScanSoft® PaperPort® and 
TextBridge
® OCR
ScanSoft® PaperPort® for Brother is a document management 
application. You will use PaperPort® to view scanned documents. 
PaperPort
® has a sophisticated, yet easy-to-use, filing system that 
will help you organize your graphics and text documents. It allows 
you to combine or “stack” documents of different formats for printing 
or filing. 
ScanSoft
® PaperPort® can be accessed through the ScanSoft® 
PaperPort® program group. 
See Documentation for ScanSoft
® PaperPort® on the CD-ROM.
The complete ScanSoft
® PaperPort® Users Guide, including 
ScanSoft® TextBridge® OCR, is in the documentation on the 
CD-ROM. 
This chapter is only an introduction to the basic operations.
When you install MFL-Pro Suite, ScanSoft
® PaperPort® for Brother 
and ScanSoft® TextBridge® OCR are installed with it automatically.
If you are using Windows® XP or Windows® 2000 Professional, 
we recommend that you are logged on with administrator rights.
 
						

							HOW TO SCAN USING WINDOWS®   8 - 20
Viewing items
ScanSoft® PaperPort® provides several ways to view items:
Desktop View displays a thumbnail (a small graphic that represents 
each item in a Desktop or folder).
Items in the selected folder appear on the PaperPort
® Desktop. You 
can see PaperPort® items (MAX files) and non-PaperPort® items 
(files created using other applications). 
Non-PaperPort
® items include an icon that indicates the application 
that was used to create the item; a non-PaperPort® item is represented 
by a small rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a 
PaperPort
® item by double-clicking on it. 
As long as you have the appropriate application on your computer to 
display it, you can also double-click a non-PaperPort
® item to open it.
Desktop View displays items 
as thumbnails
Page View displays each item
as a full page
 
						

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Organizing your items in folders
PaperPort® has an easy-to-use filing system for organizing your 
items. The filing system consists of folders and items that you select 
to view in Desktop View. An item can be a PaperPort
® item or a 
non-PaperPort® item:
■Folders are arranged in a “tree” structure in the Folder View.
You use this section to select folders and view their items in 
Desktop View.
■You can simply drag and drop an item onto a folder.
When the folder is highlighted, release the mouse button and the 
item is stored in that folder.
■Folders can be “nested”—that is, stored in other folders.
■When you double-click a folder, its items (both PaperPort® MAX 
files and non paperport® files) appear on the Desktop.
■You can also use Windows® Explorer to manage the folders 
and items shown in Desktop View.
Quick links to other applications
ScanSoft® PaperPort® automatically recognizes many other 
applications on your computer and creates a “working link” to them. 
The Send To Bar at the bottom of the Desktop view shows icons of 
those linked applications. 
To use a link, drag an item onto one of the icons to start the 
application represented by the icon.
This sample Send To Bar shows several applications with links to 
PaperPort®.
If PaperPort® does not automatically recognize one of the 
applications on your computer, you can manually create a link using 
the Add to Send To Bar... command. 
(See PaperPort
® in the Documentation section on the CD-ROM for 
more information about creating new links.)
 
						

							HOW TO SCAN USING WINDOWS®   8 - 22
ScanSoft® TextBridge® OCR lets you convert 
image text into text you can edit
ScanSoft® TextBridge® OCR is installed automatically with 
PaperPort® when you install MFL-Pro Suite on your computer.
ScanSoft
® PaperPort® can quickly convert the text on a ScanSoft® 
PaperPort® item (which is really just a picture of the text) into text that 
you can edit with a word processing application.
PaperPort
® uses the optical character recognition application 
ScanSoft® TextBridge®, which comes with PaperPort®
—OR—
PaperPort® can use your preferred OCR application if it is already on 
your computer. You can convert the entire item, or by using the Copy 
Text command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts 
PaperPort
®’s built-in OCR application, or you can use your own 
OCR application.
You can Import items from other applications
In addition to scanning items, you can bring items into PaperPort® in 
a variety of ways and convert them to PaperPort® (MAX) files in 
several different ways:
■Print to the Desktop View from another application, such as 
Microsoft® Excel.
■Import files saved in other file formats, such as Windows® Bitmap 
(BMP) or Tag Image File Format (TIFF). Software by:
 
						

							8 - 23   HOW TO SCAN USING WINDOWS®
You can Export items in other formats
You can export or save PaperPort® items in several popular file 
formats, such as BMP, JPEG, TIFF, or self-viewing. 
For example, to create a file for an Internet Web site, export it as a 
JPEG file. Web pages often use JPEG files for displaying images.
Exporting an image file
1Select the Save As command from the File pull-down menu in 
the PaperPort® window. The Save ‘XXXXX’ as dialog box will be 
displayed.
2Select the drive and directory where you want to store the file.
3Enter the new file name and choose the file type or select a 
name from the File Name text box. (You can scroll through the 
Directories and File Name listing for prompting.)
4Select the OK button to save your file, or Cancel to return to the 
PaperPort® without saving it.
How to Uninstall PaperPort® and ScanSoft® 
TextBridge®
For Windows® 95/98/98SE, and Windows NT® Workstation 4.0 and 
Windows® Me:
Select Start, Settings, Control Panel, Add/Remove Programs 
and the Install/Uninstall tab.
Select Brother Extensions for Paperport and click the 
Add/Remove button.
Select PaperPort
® 8.0 SE from the list and click the Add/Remove button.
For Windows
® 2000 Professional:
Select Start, Settings, Control Panel and Add/Remove Programs.
Select Brother Extensions for Paperport and click the 
Change/Remove button.
Select PaperPort
® 8.0 SE from the list and click the Change button.
For Windows
® XP:
Select Start, Control Panel, Add or Remove Programs and the 
Change or Remove Programs icon.
Select PaperPort
® 8.0 SE from the list and click the Change button.