Brother DCP 7057R User Manual

							Internet fax (For MFC-7460DN, MFC-7860DN and MFC-7860DW: available as a download) 
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How to Internet fax7
Before using Internet fax you must configure your Brother machine to communicate with your network and 
mail server. You must ensure the following items are configured on your machine. You can configure these 
items from the control panel, Web Based Management, Remote Setup or BRAdmin Professional 3. If you are 
unsure of any of these items, please contact your systems administrator. 
IP address (If you are already using your machine on your network, the machine’s IP address has been 
configured correctly.)
E-mail address
SMTP, POP3 server address/port /Authentication method
mailbox name and password
Sending an Internet fax7
Before sending an Internet fax7
To send an Internet fax, you can configure the following items from the control panel, Web Based 
Management or Remote Setup.
Sender Subject (if needed)
Size Limit (if needed)
Notification (if needed) (For more information, see TX Verification Mail on page 62.)
How to send an Internet fax7
Sending an Internet fax is the same as sending a normal fax (For more information, see Sending a fax in the 
Basic User’s Guide). If you have already programmed the addresses of the destination Internet fax machines 
as One Touch or Speed-Dial locations, you can send the Internet fax by loading the document into the 
machine. If you want to change the resolution, use the Fax Resolution key to set the preferred resolution, 
choose a Speed Dial or One Touch number, and press Start (S.Fine is not supported for Internet fax).
Note
• If you wish to manually enter the Internet fax address, load the document into the machine and press Shift 
and 1 simultaneously to change into the “alphabet” dialing mode. Enter the address and then press Start.
For more information to manually enter the Internet fax address, see the Quick Setup Guide.
• You can register the E-mail address information from Web Based Management or Remote Setup.
 
After the document is scanned, it is transmitted to the recipient Internet fax machine automatically via your 
SMTP server. You can cancel the send operation by pressing the Stop/Exit key during scanning. After the 
transmission is finished, the machine will return to standby mode.
 
						

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Note
Some E-mail servers do not allow you to send large E-mail documents (the System Administrator will often 
place a limit on the maximum E-mail size). With this function enabled, the machine will display Out of 
Memory when trying to send E-mail documents over 1 Mbyte in size. The document will not be sent and 
an error report will be printed. The document you are sending should be separated into smaller documents 
that will be accepted by the mail server. (For your information, a 42 page document based on the ITU-T 
Test Chart #1 test chart is approximately 1 Mbyte in size.)
 
Receiving E-mail or Internet fax7
Before receiving an Internet fax7
To receive an Internet fax, you should configure the following items from the control panel, Web Based 
Management or Remote Setup: 
Auto Polling (if needed)
Poll Frequency (if needed)
Header (if needed)
Delete Error Mail (if needed)
Notification (if needed) (For more information, see TX Verification Mail on page 62.)
How to receive an Internet fax7
There are 2 ways you can receive E-mail messages:
POP3 receiving at regular intervals
POP3 receiving (manually initiated)
Using POP3 receiving the machine must poll the E-mail server to receive the data. This polling can occur at 
set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or 
you can manually poll the server by pressing the Shift + Start keys.
If your machine starts to receive E-mail data, the LCD panel will reflect this activity. For example, you will see 
Receiving on the LCD panel followed by xx E-mail(s). If you press the Shift + Start keys to manually 
poll the E-mail server for E-mail data and there are no mail documents waiting to be printed, the machine will 
display No Mail on the LCD panel for two seconds.
Note
• If your machine is out of paper when receiving data, the received data will be held in the machine’s 
memory. This data will be printed automatically after paper is re-inserted into the machine. (For European, 
Asian and Oceanic machines, Memory Receive must be switched On.)
• If the received mail is not in a plain text format or an attached file is not in the TIFF-F format, the following 
error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE 
NAME:XXXXXX.doc”. If the received mail is too large, the following error message will be printed: “E-MAIL 
FILE TOO LARGE.”. If Delete POP Receive Error Mail is ON (default) then the error mail is automatically 
deleted from the E-mail server.
 
 
						

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Receiving an Internet fax to your computer7
When a computer receives an Internet fax document, the document is attached to a mail message that 
informs the computer that it has received a document from an Internet fax. This is notified in the subject field 
of the received mail message.
Note
If the computer to which you wish to send a document is not running Windows® 2000/XP, Windows 
Server
® 2003/2008, Windows Vista® or Windows® 7 operating system, please inform the computer’s 
owner that they must install some software that can view TIFF-F files.
 
 
						

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Additional Internet Fax options7
Forwarding received E-mail and fax messages7
You can forward received E-mail or standard fax messages to another E-mail address or fax machine. 
Received messages can be forwarded via E-mail to a computer or Internet fax. They can also be forwarded 
via standard phone lines to another machine.
The setting can be enabled using a web browser or through the control panel of the machine. The steps for 
configuring fax forward can be found in the Advanced User’s Guide supplied with your machine.
Please see the Advanced User’s Guide supplied with the machine to check that this feature is supported.
Relay broadcasting7
This function allows the Brother machine to receive a document over the Internet, and then relay it to other 
fax machines through conventional telephone lines.
Before relaying broadcast 7
To relay broadcast, you must configure following items from the control panel, Web Based Management or 
Remote Setup: 
Relay Broadcast
You must enable the relay broadcast.
Relay Domain
You must configure your machine’s domain name on the machine that will broadcast the document to the 
conventional fax machine. If you wish to use your machine as a relay broadcast device, you must specify 
the domain name that you trust at the machine, in other words, the portion of the name after the “@” sign. 
Use care in selecting a trusted domain since any user on a trusted domain will be able to send a relay 
broadcast.
You can register up to 10 domain names.
Relay Report
 
						

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Relay broadcast from a machine7
 
1 Internet
In this example, your machine has an E-mail address of [email protected], you wish to send a document 
from this machine to another machine in England with an E-mail address of [email protected], this 
machine will then forward the document to a standard fax machine using a conventional telephone line. If 
your E-mail address is [email protected], you must configure a trusted domain name of brother.com on the 
machine in England that will broadcast the document to the conventional fax machine. If you do not enter the 
domain name information, then the machine in the middle (the machine that will broadcast the document) will 
not trust any Internet jobs that it receives from the machine in the @brother.com domain.
After the trusted domain is set, you can send the document from your machine [e.g. [email protected]] by 
entering the E-mail address of the machine [e.g. [email protected]] that will forward the document 
followed by the phone number of the fax that will receive the document. The following is an example of how 
to enter the E-mail address and phone number.
 
[email protected] [email protected] 123456789
[email protected](fax#123456789)
1
[email protected](fax#123456789)
E-mail addressFax Phone Number
The word fax# must be
included with the phone 
number inside the parenthesis.
 
						

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Sending to multiple phone numbers:7
If you want to have the document relayed to more than one standard fax machine the address can be entered 
using the following method:
aEnter the phone number of the first Fax machine [email protected](fax#123).
bPress OK.
cEnter the phone number of the second Fax machine [email protected](fax#456).
dPress Start.
Relay broadcast from a computer7
 
1 Internet
You can also send E-mail from your computer and have it relayed to a conventional fax machine. The method 
of entering the phone number of the conventional fax machine that will receive the relayed E-mail will vary 
depending on the mail application you are using. The following are some examples of different mail 
applications:
Some E-mail applications do not support sending to multiple phone numbers. If your E-mail application 
cannot support multiple phone numbers you will only be able to relay to one fax machine at a time.
Enter the address of the relay machine and phone number of the fax in the “TO” box using the same method 
used when sending from a machine.
[email protected](fax#123456789)
Note
For Microsoft® Outlook® 97 or greater, the address information must be entered into the address book as 
follows:
Name: fax#123456789
E-mail address: [email protected]
 
[email protected] 123456789
[email protected](fax#123456789)
 
						

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TX Verification Mail7
Transmission Verification Mail supports two separate functions. Verification Mail for sending allows you to 
request notification from the receiving station that the Internet Fax or E-mail was received and processed. 
Verification Mail for receiving allows you to transmit a default report back to the sending station after 
successfully receiving and processing an Internet Fax or E-mail.
To use this feature you must set the Notification option within the Setup Mail RX and Setup Mail 
TX options. You can configure these settings from the control panel of the machine.
Setup Mail TX7
You can set the Notification option in the Setup Mail TX option to either On or Off. When switched 
to On an additional field of information is sent with the image data. This field is named “MDN”.
MDN (Message Disposition Notification): 
This field requests the status of the Internet Fax/E-mail message after delivery through the SMTP (Simple 
Mail Transfer Protocol) transport system. Once the message has arrived at the receiver, this data is used 
when the machine or user reads or prints the received Internet Fax or E-mail. For example, if the message is 
opened for reading or is printed the receiver sends back a notification to the original sending machine or user.
The receiver must support the MDN field in order to be able to send a notification report, otherwise the request 
will be ignored.
Setup Mail RX7
There are three possible settings for this option On, MDN or Off.
Receive Notification “On”
When switched to “On” a fixed message is sent back to the sender to indicate successful reception and 
processing of the message. These fixed messages depend on the operation requested by the sender.
Report messages consist of:
SUCCESS : Received From 
Receive Notification “MDN”
When switched to “MDN” a report as described above is sent back to the sender if the originating station sent 
the “MDN” field to request confirmation.
Receive Notification “Off”
Off switches all forms of receive notification Off, no message is sent back to the sender regardless of the 
request.
Note
To receive the TX verification mail properly, you must configure the following settings.
• Sender
• Switch Notification in the Setup Mail TX to on.
• Switch Header in the Setup Mail RX to All or Subject+From+To.
• Receiver
• Switch Notification in the Setup Mail RX to on.
 
 
						

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Error mail7
If there is a mail delivery error while sending an Internet fax, the mail server will send an error message back 
to the machine and the error message will be printed. If there is an error while receiving mail, an error 
message will be printed (Example: “The message being sent to the machine was not in a TIFF-F format.”).
To receive the error mail properly, you must switch Header in the Setup Mail RX to All or Subject+From+To.
 
						

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Scan to E-mail (E-mail server) overview7
When you choose Scan to E-mail (E-mail Server) you can scan a black and white or color document and send 
it directly to an E-mail address from the machine. You can choose PDF or TIFF for Black and White and PDF 
or JPEG for color.
Note
Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See Sending an E-mail with 
user authentication on page 67.)
 
How to operate Scan to E-mail (E-mail server)7
aPut the document face up in the ADF, or face down on the scanner glass. 
bPress (SCAN). 
cPress a or b to choose Scan to E-mail.
Press OK.
dPress a or b to choose Change Setting.
Press OK.
If you don’t have to change the quality, press a or b to choose Enter Address.
Press OK and then go to step i.
ePress a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 
100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Press OK.
If you chose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi, Gray 100 dpi, 
Gray 200 dpi or Gray 300 dpi, go to step f.
If you chose B&W 200 dpi or B&W 200x100 dpi, go to step g.
fPress a or b to choose PDF, Secure PDF, JPEG or XPS. Press OK and go to step h.
gPress a or b to choose PDF, Secure PDF or TIFF. Press OK and go to step i.
Note
If you choose Secure PDF, the machine will ask you to enter a 4 digit password using numbers 0-9 before 
choosing the file size.
 
hPress a or b to choose Small, Middle or Large. Press OK.
iThe LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use 
the One Touch key or Speed Dial number. Press Start. The machine starts the scanning process.
Note
You can only choose a One Touch key or Speed Dial number that has an E-mail address registered as 
the scan profile.
 
 
						

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Using a One Touch or Speed Dial number7
You can also scan a document directly to an address you registered in a One Touch or Speed Dial number. 
When you scan the document, the settings you registered with the OneTouch or Speed Dial will be used for 
the quality and the file type. Only One Touch or Speed Dials with an E-mail address registered can be used 
when you scan data using One Touch or Speed Dial. (Internet Fax addresses are not available for use.) 
aPut the document face up in the ADF, or face down on the scanner glass.
b(Using One Touch) Press  (SCAN). 
(Using a Speed Dial number) Press  (FAX). 
c(Using One Touch) Choose One Touch.
(Using a Speed Dial number) Choose a Speed Dial number.
dPress Start. The machine starts the scanning process.
Note
You can store the scan resolution (scan profile) for each E-mail address if you store the E-mail address in 
a One Touch or Speed Dial number.