Brother DCP 7040 User Manual

General information3
1
Accessing the 
Software User’s Guide 
and Network User’s 
Guide (DCP-7045N 
only)
1
This User’s Guide does not contain all the 
information about the machine such as how 
to use the advanced features of Printer, 
Scanner and Network (DCP-7045N only). 
When you are ready to learn detailed 
information about these operations, read the 
Software User’s Guide  and Network User’s 
Guide  (DCP-7045N only).
Viewing documentation1
Viewing documentation (Windows®)1
To view the...

Chapter 1
4
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„ Scanning a document using the TWAIN 
driver in Chapter 2
„ Scanning a document using the WIA 
driver (For Windows
® XP/Windows Vista® 
only) in Chapter 2
„ Using ControlCenter3 in Chapter 3
„ Network Scanning in Chapter 4  
(DCP-7045N only)
ScanSoft™ PaperPort™ 11SE with 
OCR How-to-Guides
1
„ The complete ScanSoft™ PaperPort™ 
11SE with OCR...

General information5
1
Control panel overview1
DCP-7030, DCP-7040 and DCP-7045N  have the same keys.
 
1Print key
Job Cancel
Cancels a programmed print job and clears it 
from the machine’s memory.
To cancel multiple print jobs, hold down this 
key until the LCD shows 
Job Cancel (All) .
2Scan key Puts the machine in Scan mode. (For details 
about scanning, see the  Software User’s Guide 
on the CD-ROM .)
3 Copy keys: Options
You can quickly and easily choose temporary 
settings for copying....

6
2
Loading paper and 
print media
2
The machine can feed paper from the 
standard paper tray or manual feed slot.
When you put paper into the paper tray, note 
the following:„ If your application software supports 
paper size selection on the print menu, 
you can choose it thro ugh the software. If 
your application software does not 
support it, you can set the paper size in 
the printer driver or by using the control 
panel buttons.
„ Before using paper that has holes in it, 
such as organizer...

Loading paper and documents7
2
cPut paper in the tray, and make sure that 
the paper is below the maximum paper 
mark  (1). The side to be printed on must 
be face down.
 
CAUTION 
To prevent damage to your machine 
caused by paper misfeeding, make sure the 
paper guides touch the sides of the paper.
 
dPut the paper tray firmly back in the 
machine. Make sure t hat it is completely 
inserted into  the machine.
eFold out the support flap (1) to prevent 
paper from sliding off the face-down 
output...

Chapter 2
8
cUsing both hands, slide the manual feed 
slot paper guides to the width of the 
paper that you are going to use.
 
dUsing both hands, put one sheet of 
paper or one transparency in the 
manual feed slot until the front edge  
touches the paper feed roller. When you 
feel the machine pull in the paper, let go.
 
Printing on thick paper, bond paper, 
labels and envelopes
2
When the back output tray is pulled down, the 
machine has a straight paper path from the 
manual feed slot through to...

Loading paper and documents9
2
cUsing both hands, slide the manual feed 
slot paper guides to the width of the 
paper that you are going to use.
 
dUsing both hands, put one sheet of 
paper or one envelope in the manual 
feed slot until the front edge of the paper 
or envelope touches the paper feed 
roller. When you feel the machine pull in 
the paper, let go.
 
 
Note
• Put the paper into the manual feed slot with the side to be printed face up.
• Make sure that the print media (See  Acceptable paper...

Chapter 2
10
Unprintable area2
Unprintable area for copies2
The printable area of your machine begins at 
approximately 3 mm from the top and bottom 
and 2 mm from both sides of the paper.
 
13 mm
22 mm
Note
This unprintable area shown above is for a 
single copy or a 1 in 1 copy using A4 size 
paper. The unprintable area changes with 
the paper size.
 
Unprintable area when printing from a computer2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Note...

Loading paper and documents11
2
Acceptable paper and 
other print media
2
Print quality may vary according to the type of 
paper you are using.
You can use the following types of print 
media: plain paper, bond paper, recycled 
paper, transparencies, labels or envelopes.
For best results, follow  the instructions below:
„ Use paper made for plain paper copying. 
„ Use paper that is 75 to 90 g/m
2.
„ Use labels and transparencies which are 
designed for use in laser machines.
„ Do not put different types...

Chapter 2
12
Paper capacity of the paper trays2
Recommended paper specifications2
The following paper specifications  are suitable for this machine.
Handling and using special 
paper2
The machine is designed to work well with 
most types of xerographic and bond paper. 
However, some paper variables may have an 
effect on print quality or handling reliability. 
Always test samples of paper before 
purchasing to ensure desirable performance. 
Store paper in its original packaging and keep 
it sealed. Keep...