Brother DCP 7040 User Manual

							
General information3
1
Accessing the 
Software User’s Guide 
and Network User’s 
Guide (DCP-7045N 
only)
1
This User’s Guide does not contain all the 
information about the machine such as how 
to use the advanced features of Printer, 
Scanner and Network (DCP-7045N only). 
When you are ready to learn detailed 
information about these operations, read the 
Software User’s Guide  and Network User’s 
Guide  (DCP-7045N only).
Viewing documentation1
Viewing documentation (Windows®)1
To view the documentation, from the  Start 
menu, point to  Brother, DCP-XXXX  (where 
XXXX is your model name) from the program 
group, and then click  User’s Guides in 
HTML format .
If you have not installe d the software, you can 
find the documentation by following the 
instructions below:
aTurn on your PC.
Insert the Brother CD-ROM labelled 
Windows
® into your CD-ROM drive.
bIf the language selection screen 
appears, click your language.
cIf the model name screen appears, click 
your model name.T he CD-ROM main 
menu will appear.
 
If this window does not appear, use 
Windows
® Explorer to find and run the 
Start.exe program from the root 
directory of the Brother CD-ROM.
dClick  Documentation .
eClick the documentation you want to 
read:
„ HTML documents (3 manuals): 
User’s Guide  for stand-alone 
operations,  Software User’s Guide  
and  Network User’s Guide  (DCP-
7045N only) in HTML format.
This format is recommended for 
viewing on your computer.
„ PDF documents (4 manuals):
User’s Guide  for stand-alone 
operations,  Software User’s Guide , 
Network User’s Guide  (DCP-
7045N only) and  Quick Setup 
Guide .
This format is recommended for 
printing the manuals. Click to go to 
the Brother Solutions Center, where 
you can view or download the PDF 
documents. (Internet access and 
PDF Reader software are required.)
 
						

							
Chapter 1
4
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„ Scanning a document using the TWAIN 
driver in Chapter 2
„ Scanning a document using the WIA 
driver (For Windows
® XP/Windows Vista® 
only) in Chapter 2
„ Using ControlCenter3 in Chapter 3
„ Network Scanning in Chapter 4  
(DCP-7045N only)
ScanSoft™ PaperPort™ 11SE with 
OCR How-to-Guides
1
„ The complete ScanSoft™ PaperPort™ 
11SE with OCR How-to-Guides can be 
viewed from the Help  selection in the 
ScanSoft™ PaperPort™ 11SE 
application.
Viewing documentation (Macintosh)1
aTurn on your Macintosh.
Insert the Brother CD-ROM labelled 
Macintosh into yo ur CD-ROM drive.
bThe following window will appear. 
cDouble-click the Documentation icon.
dIf the language selection screen 
appears, double-click your language.
eDouble-click the top page file to view the 
User’s Guide, Software User’s Guide  
and  Network User’s Guide  (DCP-
7045N only) in HTML format.
fClick the documentation you want to 
read.
„ User’s Guide
„ Software User’s Guide
„ Network User’s Guide  
(DCP-7045N only)
Note
The documents are also available in PDF 
format (4 manuals):   
User’s Guide  for stand-alone operations, 
Software User’s Guide , Network User’s 
Guide  (DCP-7045N only) and  Quick 
Setup Guide .  
The PDF format is recommended for 
printing the manuals.
Double-click  Brother Solutions Center  
icon to go to the Brother Solutions Center, 
where you can view or download the PDF 
documents. (Internet access and PDF 
Reader software are required.)
 
How to find scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software Users Guide:1
„ Scanning in Chapter 9
„ Using ControlCenter2 in Chapter 10
„ Network Scanning in Chapter 11  
(DCP-7045N only)
Presto! PageManager Users Guide:1
„ The complete Presto! PageManager 
User’s Guide can be viewed from the Help 
selection in the Presto! PageManager 
application.
 
						

							
General information5
1
Control panel overview1
DCP-7030, DCP-7040 and DCP-7045N  have the same keys.
 
1Print key
Job Cancel
Cancels a programmed print job and clears it 
from the machine’s memory.
To cancel multiple print jobs, hold down this 
key until the LCD shows 
Job Cancel (All) .
2Scan key Puts the machine in Scan mode. (For details 
about scanning, see the  Software User’s Guide 
on the CD-ROM .)
3 Copy keys: Options
You can quickly and easily choose temporary 
settings for copying.
Enlarge/Reduce
Reduces or enlarges copies.
Contrast
You can increase or de crease the contrast of 
your copies.
Number of Copies
Use this key to make multiple copies. 4LCD
Displays messages to help you set up and use 
your machine.
5 Menu keys: Clear/Back
Deletes entered data or lets you cancel the 
current setting.
a 
+ or   b -
Press to scroll through the menus and options.
OK
Lets you store your settings in the machine.
Menu
Lets you access the Menu to program your 
settings in this machine.
6Start Lets you start making copies or scanning.
7Stop/Exit Stops an operation or  exits from a menu.
 
						

							
6
2
Loading paper and 
print media
2
The machine can feed paper from the 
standard paper tray or manual feed slot.
When you put paper into the paper tray, note 
the following:„ If your application software supports 
paper size selection on the print menu, 
you can choose it thro ugh the software. If 
your application software does not 
support it, you can set the paper size in 
the printer driver or by using the control 
panel buttons.
„ Before using paper that has holes in it, 
such as organizer sheets, you must ‘fan’ 
the stack to avoid paper jams and 
misfeeds.
 
Loading paper in the paper 
tray2
Printing on plain paper, recycled 
paper or transparencies from the 
paper tray
2
aPull the paper tray completely out of the 
machine.
 
bWhile pressing the green paper guide 
release lever, slide the paper guides to 
fit the paper size. Ma ke sure that the 
guides are firmly in the slots.
 
Loading paper and documents2
 
						

							
Loading paper and documents7
2
cPut paper in the tray, and make sure that 
the paper is below the maximum paper 
mark  (1). The side to be printed on must 
be face down.
 
CAUTION 
To prevent damage to your machine 
caused by paper misfeeding, make sure the 
paper guides touch the sides of the paper.
 
dPut the paper tray firmly back in the 
machine. Make sure t hat it is completely 
inserted into  the machine.
eFold out the support flap (1) to prevent 
paper from sliding off the face-down 
output tray.
 
Loading paper in the manual 
feed slot2
You can load envelopes and special print 
media one at a time into this slot. Use the 
manual feed slot to print or copy on labels, 
envelopes or thicker paper.
Printing on plain paper, recycled 
paper or transparencies from the 
manual feed slot
2
Note
The machine automatically turns on the 
Manual Feed mode when you put paper in 
the manual feed slot.
 
aFold out the support flap (1) to prevent 
paper from sliding off the face-down 
output tray, or remove each page as 
soon as it comes out of the machine.
 
bOpen the manual feed slot cover. 
1
1
1
 
						

							
Chapter 2
8
cUsing both hands, slide the manual feed 
slot paper guides to the width of the 
paper that you are going to use.
 
dUsing both hands, put one sheet of 
paper or one transparency in the 
manual feed slot until the front edge  
touches the paper feed roller. When you 
feel the machine pull in the paper, let go.
 
Printing on thick paper, bond paper, 
labels and envelopes
2
When the back output tray is pulled down, the 
machine has a straight paper path from the 
manual feed slot through to the back of the 
machine. Use this paper feed and output 
method when you want to print on thick 
paper, labels or envelopes.
Note
• Remove each printed sheet or envelope  immediately to prevent a paper jam.
• The machine automatically turns on the  Manual Feed mode when you put paper in 
the manual feed slot.
 
aOpen the back cover (back output tray). 
bOpen the manual feed slot cover. 
 
						

							
Loading paper and documents9
2
cUsing both hands, slide the manual feed 
slot paper guides to the width of the 
paper that you are going to use.
 
dUsing both hands, put one sheet of 
paper or one envelope in the manual 
feed slot until the front edge of the paper 
or envelope touches the paper feed 
roller. When you feel the machine pull in 
the paper, let go.
 
 
Note
• Put the paper into the manual feed slot with the side to be printed face up.
• Make sure that the print media (See  Acceptable paper and other print media  
on page 11) is straight and in the proper 
position on the manual feed slot. If it is not, 
the paper or the transparency may not be 
fed correctly, resu lting in a skewed 
printout or a paper jam.
• Do not put more than one sheet of paper  in the manual feed slot at any one time, as 
it may cause a jam.
• If you put any print media in the manual  feed slot before the machine is in the 
Ready state, the print media may be 
ejected without being printed on.
• To easily remove a small printout from the  output tray, lift up the scanner cover by 
using both hands as shown in the 
illustration.
 
• You can still use the machine while the scanner cover is up. To close the scanner 
cover, push it down with both hands.
 
 
 
						

							
Chapter 2
10
Unprintable area2
Unprintable area for copies2
The printable area of your machine begins at 
approximately 3 mm from the top and bottom 
and 2 mm from both sides of the paper.
 
13 mm
22 mm
Note
This unprintable area shown above is for a 
single copy or a 1 in 1 copy using A4 size 
paper. The unprintable area changes with 
the paper size.
 
Unprintable area when printing from a computer2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Note
The unprintable area shown above is for A4 size  paper. The unprintable area changes with the 
paper size.
 
2 2
1
1
Portrait Landscape
   
Windows® printer driver and  
Macintosh printer driverBRScript Driver for Windows® 
and Macintosh   
(DCP-7045N only)
Portrait 1 4.23 mm 4.23 mm 2 6.01 mm 4.23 mm
Landscape 1 4.23 mm 4.23 mm 2 5 mm 4.23 mm
22
1
122
1
1
 
						

							
Loading paper and documents11
2
Acceptable paper and 
other print media
2
Print quality may vary according to the type of 
paper you are using.
You can use the following types of print 
media: plain paper, bond paper, recycled 
paper, transparencies, labels or envelopes.
For best results, follow  the instructions below:
„ Use paper made for plain paper copying. 
„ Use paper that is 75 to 90 g/m
2.
„ Use labels and transparencies which are 
designed for use in laser machines.
„ Do not put different types of paper in the 
paper tray at the same time because it 
may cause paper jams or misfeeds.
„ For correct printing,  you must choose the 
same paper size from your software 
application as the paper in the tray.
„ Avoid touching the printed surface of the 
paper immediately after printing.
„ When you use transparencies remove 
each sheet immediately to prevent 
smudging or paper jams.
„ Use long grain paper with a neutral Ph 
value, and a moisture content of approx. 
5%.
Recommended paper and 
print media2
To get the best print quality, we suggest using 
the following paper.
Type and size of paper2
The machine loads paper from the installed 
standard paper tray or manual feed slot.
Standard paper tray2
Since the standard paper tray is a universal 
type, you can use any of the paper sizes (one 
paper type and size at a time) listed in the 
table in  Paper capacity of the paper trays  
on page 12. The standard paper tray can 
hold up to 250 sheets of Letter/A4 size paper 
(80 g/m
2). Paper can be loaded up to the 
maximum paper mark on the sliding paper 
width guide.
Manual Feed Slot2
The manual feed slot can hold a sheet with a 
size of 76.2 to 220 mm wide and 116 to 
406.4  mm long. You can use the manual feed 
slot if you are using special paper, envelopes 
or labels.
Paper TypeItem
Plain Paper Xerox Premier TCF 80 g/m
2
Xerox Business 80 g/m2
Recycled Paper Xerox Recycled Supreme 
80g/m2
Transparency 3M CG3300
Labels Avery laser label L7163
Envelope Antalis River series (DL)
 
						

							
Chapter 2
12
Paper capacity of the paper trays2
Recommended paper specifications2
The following paper specifications  are suitable for this machine.
Handling and using special 
paper2
The machine is designed to work well with 
most types of xerographic and bond paper. 
However, some paper variables may have an 
effect on print quality or handling reliability. 
Always test samples of paper before 
purchasing to ensure desirable performance. 
Store paper in its original packaging and keep 
it sealed. Keep the paper flat and away from 
moisture, direct sunlight and heat. Some important guidelines when selecting 
paper are:
„ Do not use inkjet paper because it may 
cause a paper jam or damage your 
machine.
„ Preprinted paper must use ink that can 
withstand the temperature of the 
machine’s fusing process (200 degrees 
centigrade).
„ If you use bond paper, paper having a 
rough surface or paper that is wrinkled or 
creased, the paper may exhibit degraded 
performance.
Paper sizePaper typesNo. of sheets
Paper Tray A4, Letter,  Executive,  A5, A6, B5, B6.Plain paper and recycled 
paper up to 250 
 
[80 g/m
2]
Transparency up to 10
Manual Feed Slot Width: 76.2 to 220 mm
Length: 116 to 406.4  mmPlain paper, recycled 
paper, bond paper, 
envelopes, labels and 
transparencies 1
Basis weight  75-90 (g/m
2)
Thickness 80-110 µm
Roughness Higher than 20 sec.
Stiffness 90-150 cm
3/100
Grain direction Long grain
Volume resistivity 10e
9-10e11 ohm
Surface resistivity 10e
9-10e12 ohm-cm
Filler CaCO
3 (Neutral)
Ash content Below 23 wt%
Brightness Higher than 80 %
Opacity Higher than 85 %