Brother DCP 7040 User Manual

							
Loading paper and documents13
2
Types of paper to avoid2
CAUTION 
Some types of paper may not perform well 
or may cause damage to your machine.
DO NOT use paper:• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
 
12 mm
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight  specification in this guide
• with tabs and staples
• with letterheads using low temperature  dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed 
above, they may damage your machine. 
This damage is not covered under any 
Brother warranty or service agreement.
 
Envelopes2
Most envelopes will be suitable for your 
machine. However,  some envelopes may 
have feed and print-quality problems 
because of the way they have been made. A 
suitable envelope should have edges with 
straight, well-creased  folds and the leading 
edge should not be thicker than two sheets of 
paper. The envelope should lie flat and not be 
of baggy or flimsy construction. You should 
buy quality envelopes from a supplier who 
understands that  you will be using the 
envelopes in a  laser machine.
Envelopes can be fed from manual feed slot 
one at a time. We recommend that you print 
a test envelope to make  sure the print results 
are what you want before you print or 
purchase a large quantity of envelopes.
Check the following:
„ Envelopes should have a lengthwise 
sealing flap.
„ The sealing flaps should be folded crisply 
and correctly (irregularly cut or folded 
envelopes may cause paper jams).
„ Envelopes should consist of two layers of 
paper in the area circled in figure below.
 
1 Feeding direction
„We recommend that you do not print 
within 15 mm of the edges of envelopes.
„ Envelope joints that are sealed by the 
manufacturer should be secure.
1 1
1
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Chapter 2
14
Types of envelopes to avoid2
CAUTION 
DO NOT use envelopes: • that are damaged, curled, wrinkled or an  unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing  on them)
• that were previously printed by a laser  machine
• that are pre-printed on the inside
• that cannot be arranged neatly when  stacked
• that are made of paper that weighs more  than the paper weight specifications for 
the machine
• with edges that are not straight or  consistently square
• with windows, holes, cut-outs or  perforations
• with glue on surface as shown in figure  below
 
• with double flaps as shown in figure  below
 
• with sealing flaps that have not been folded at purchase
• with sealing flaps as shown in figure  below
 
• with each side folded as shown in figure below
 
If you use any of the types of envelopes 
listed above, they may damage your 
machine. This damage is not covered 
under any Brother warranty or service 
agreement.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
 
						

							
Loading paper and documents15
2
Labels2
The machine will print on most types of labels 
designed for use with a laser machine. Labels 
should have an adhesive  that is acrylic-based 
since this material is more stable at the high 
temperatures in the  fuser unit. Adhesives 
should not come in contact with any part of 
the machine, because the label stock may 
stick to the drum unit or rollers and cause 
jams and print quality problems. No adhesive 
should be exposed between the labels. 
Labels should be arranged so that they cover 
the entire length and wi dth of the sheet. Using 
labels with spaces ma y result in labels 
peeling off and causing serious jams or print 
problems. 
All labels used in this  machine must be able 
to withstand a temperature of 392 degrees 
Fahrenheit (200 degrees centigrade) for a 
period of 0.1 seconds.
Label sheets should not exceed the paper 
weight specifications de scribed in this User’s 
Guide. Labels exceeding this specification 
may not feed or print correctly and may cause 
damage to your machine.
Labels can be fed from the manual feed slot 
only.
Types of labels to avoid2
Do not use labels that are damaged, curled, 
wrinkled or an unusual shape.
 
CAUTION 
DO NOT feed part used label sheets. The 
exposed carrier s heet will damage your 
machine.
 
Loading documents2
Using the automatic 
document feeder (ADF)  
 (DCP-7040 and DCP-7045N)2
The ADF can hold up to 35 pages and feeds 
each sheet individually. Use standard 
80 g/m
2 paper and always fan the pages 
before putting th em in the ADF.
Recommended environment2
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper-clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
  
To avoid damaging your machine while 
using the ADF, DO NOT pull on the 
document while it is feeding.
  
To scan non-standard documents see 
Using the scanner glass  on page 16.
 
„Make sure documents  written with ink are 
completely dry.
Temperature: 20 to 30 ° C  
Humidity: 50% - 70%  
Paper: Xerox Premier TCF 80 g/m
2 or Xerox 
Business 80 g/m2
 
						

							
Chapter 2
16
„ Documents must be from 148 to 
215.9  mm wide and from 148 to 355.6  mm 
long, and of a standard weight 80 g/m
2.
aFold out the ADF document output 
support flap (1) and the ADF support 
flap (2).
 
bFan the pages well.
cPlace your document, face up top edge 
first, in the ADF until you feel it touch the 
feed roller. 
dAdjust the paper guides (1) to fit the 
width of your document.
 
Using the scanner glass2
You can use the scanner glass to copy or 
scan pages of a book or one page at a time.  
Documents can be up to 215.9 mm wide and 
297 mm long.
Note
(DCP-7040 and DCP-7045N) To use the 
scanner glass, the ADF must be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left, centre the docu ment face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If the document is a book or is thick do not 
slam the cover or press on it.
 
2
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17
3
3
Paper settings3
Paper type3
Set up the machine for the type of paper you 
are using. This will give you the best print 
quality.
aPress Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  1.Paper Type .
Press  OK.
dPress  a or  b to choose  Thin, Plain , 
Thick , Thicker , Transparency  or 
Recycled Paper .
Press  OK.
ePress  Stop/Exit .
Paper size3
You can use seven sizes of paper for printing 
copies: A4, Letter, Executive, A5, A6, B5 and 
B6. 
When you change the size of paper in the 
tray, you will also need to change the setting 
for paper size at the same time so your 
machine can fit the document on the page.
aPress Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  2.Paper Size .
Press  OK.
dPress  a or  b to choose  A4, Letter ,  
Executive , A5 , A6 , B5  or  B6.
Press  OK.
ePress  Stop/Exit .
Note
If you chose  Transparency  as the paper 
type you will only be able to choose 
Letter  or A4 size paper in Step  d.
 
Volume settings3
Beeper volume3
When the beeper is  on, the machine will beep 
when you press a key or make a mistake. You 
can choose a range of volume levels, from 
High  to Off .
aPress  Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  3.Beeper.
Press  OK.
dPress  a or  b to choose  Off, Low , Med  or 
High .
Press  OK.
ePress  Stop/Exit .
General setup3
 
						

							
Chapter 3
18
Ecology features3
Toner Save3
You can save toner usin g this feature. When 
you set Toner Save to  On, print appears 
lighter. The default setting is  Off.
aPress  Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  4.Ecology .
Press  OK.
dPress  a or  b to choose  1.Toner Save .
Press  OK.
ePress  a or  b to choose  On or  Off .
Press  OK.
fPress  Stop/Exit .
Note
We do not recommend Toner Save for 
printing Photo or Greyscale images.
 
Sleep time3
Setting the sleep time reduces power 
consumption by turning off the fuser while the 
machine is idle. 
You can choose how long the machine must 
be idle (from 00 to 99 minutes) before it goes 
into sleep mode. When the machine receives  
computer data, or make s a copy, the timer will 
be reset. The default setting is 05 minutes. 
While the machine is in sleep mode the LCD 
will display  Sleep. When printing or copying 
in sleep mode, there  will be a short delay 
while the fuser warms up.
aPress  Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  4.Ecology .
Press  OK.
dPress  a or  b to choose  2.Sleep Time .
Press  OK.
eEnter the length of time the machine is 
idle before entering sleep mode (00 to 
99). Press  OK.
fPress  Stop/Exit . 
Note
To turn  off sleep mode, press  Start and 
Options  at the same time in  e. Press  a or 
b  to choose  Off. Press  OK.
 
 
						

							
General setup19
3
LCD contrast3
You can change the co ntrast to make the 
LCD look lighter or darker.
aPress  Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  5.LCD 
Contrast .
Press  OK.
dPress  a to make the LCD darker. Or, 
press  b to make the LCD lighter.
Press  OK.
ePress  Stop/Exit .
User Settings List3
You can print a list of the settings you 
programmed.
aPress Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  6.User 
Settings .
Press  OK.
dPress  Start.
ePress  Stop/Exit .
Network Configuration 
List (DCP-7045N only) 
3
The Network Configuration List prints a report 
listing all the current network configuration 
including the network pr int server settings.
Note
Node name: Node name appears in the 
Network Configuration List. The default 
node name is “BRNXXXXXXXXXXXX”.
 
aPress Menu.
bPress  a or  b to choose  1.General 
Setup .
Press  OK.
cPress  a or  b to choose  7.Network 
Config .
Press  OK.
dPress  Start.
ePress  Stop/Exit .
 
						

							
Chapter 3
20
 
						

							
Section II
CopyII
Making copies22
 
						

							
22
4
How to copy4
Entering copy mode4
 
1 Stack/Sort 1
2 Copy ratio and copy layout
3 Contrast
4Quality
5 Number of copies
1Sort is only available for the DCP-7040 and DCP-
7045N.
Making a single copy4
aLoad your document.
bPress  Start.
Making multiple copies4
aLoad your document.
bDo one of the following:
„ Press  Number of Copies  to enter 
the number of copies (up to 99).
„ Press or hold  a or  b to increase or 
decrease the number of copies.
cPress  Start.
Note
To sort your copies, see  Sorting copies 
using the ADF (DCP-7040 and DCP-
7045N)  on page 26.
 
Stop copying4
To stop copying, press  Stop/Exit.
Making copies4