Brother Dcp 540cn User Manual

							General Information
9
1
Status LED indications1
The Status LED (light emitting diode) is a light 
that shows the status of the machine, as 
shown in the table.
 
Printing Reports1
The following reports are available: 
„Help List
A help list about how to quickly program 
your machine.
„User Settings
Lists your settings.
„Network config (DCP-540CN only)
Lists your Network settings.
How to print a report1
aPress Menu.
bPress a or b to choose 
Print Reports.
Press OK.
cPress a or b to choose the report you 
want.
Press OK.
dPress Black Start.
LEDDCP statusDescription
 
OffReady The DCP is ready for 
use.
 
RedCover  open The cover is open. Close 
the cover. 
(See Error 
messageson page 67.)
Ink empty Replace the Ink 
cartridge with a new one. 
(See Replacing the ink 
cartridgeson page 72.)
Paper error Put paper in the tray or 
clear the paper jam. 
Check the LCD 
message. 
(See Error 
messageson page 67.)
Other 
messagesCheck the LCD 
message. 
(See Error 
messageson page 67.)
20:48
COPYQuality
Enlarge/Reduce
Paper Type
Paper Size
BrightnessNormal
100%
Plain Pap
Letter
 0  01
 
						

							10
2
Loading documents2
You can make copies, and scan from the ADF 
(automatic document feeder) and from the 
scanner glass.
Using the ADF
(DCP-540CN only)2
The ADF can hold up to 10 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
„Make sure documents written with ink are 
completely dry.
aFan the pages well. Make sure you put 
the documents face down, top edge 
first in the ADF until you feel them touch 
the feed roller. 
bAdjust the paper guides to fit the width of 
your documents.
cUnfold the ADF Document Output 
Support Flap (1).
 
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
 
Loading documents and paper2
Temperature: 68 to 86°F (20 to 30°C)
Humidity: 50% to 70%
Paper:
20 lb LTR (80 g/m
2 A4)
Length: 5.8 to 14 in. 
(148 to 355.6 mm)
Width: 5.8 to 8.5 in. 
(148 to 215.9 mm)
Weight:
17to24lb (64to90g/m
2)
1
 
						

							Loading documents and paper
11
2
Using the scanner glass2
You can use the scanner glass to copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover. 
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover down or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the areas you cannot scan on 
paper.
 
Length:  Up to 11.7 in. (297 mm)
Width: Up to 8.5 in. (215.9 mm)
Weight: Up to 4.4 lb (2 kg)
UsageDocument 
SizeTop (1)
Bottom (2)Left (3)
Right (4)
Copy Letter 0.12 in. 
(3 mm)0.12 in. 
(3 mm)
A4 0.12 in. 
(3 mm)0.12 in. 
(3 mm)
Scan Letter 0.12 in. 
(3 mm)0.12 in. 
(3 mm)
A4 0.12 in. 
(3 mm)0in. 
(0 mm)
3
4
1
2
 
						

							Chapter 2
12
Acceptable paper and 
other media
2
The print quality can be affected by the type 
of paper you are using in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glossy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use the Brother paper.
„When you print on inkjet paper (coated 
paper), transparencies and glossy paper, 
be sure to choose the proper media in the 
‘Basic’ tab of the printer driver or in the 
Paper Type setting of the menu.
„When you print on Brother photo paper, 
load the instruction sheet included with the 
photo paper in the paper tray first, and 
then put the photo paper on the instruction 
sheet.
„When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended media2
To get the best print quality, we suggest using 
Brother paper. (See the table below.)
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
1Available in the USA and from November 2006 in 
Canada.
Handling and using media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„The coated side of photo paper is shiny. 
Avoid touching the shiny (coated) side. 
Load photo paper with the shiny side 
facing down.
„Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
Brother paper
Paper TypeItem
Letter Plain BP60PL (USA only)
Letter Glossy Photo
BP61GLL
1
Letter Inkjet (Matte) BP60ML (USA only)
4 × 6 in. Glossy Photo
BP61GLP
1
 
						

							Loading documents and paper
13
2
Improper Setup 
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or 
irregularly shaped paper
 
1 0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly 
when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray
2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 
paper.
„Transparencies or photo paper must be 
picked up from the output paper tray one 
page at a time to avoid smudging.
11
 
						

							Chapter 2
14
Choosing the right media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
CopyPhoto 
CapturePrint
Cut Sheet Letter  8 1/2 × 11 in. (216 × 279 mm) Yes Yes Yes
A4 8.3 × 11.7 in. (210 × 297 mm) Yes Yes Yes
Legal 8 1/2 × 14 in. (216 × 356 mm) Yes – Yes
Executive 7 1/4 × 10 1/2 in. (184 × 267 mm) – – Yes
JIS B5 7.2 × 10.1 in. (182 × 257 mm) – – Yes
A5 5.8 × 8.3 in. (148 × 210 mm) Yes – Yes
A6 4.1 × 5.8 in. (105 × 148 mm) – – Yes
Cards Photo 4 × 6 in. (10 × 15 cm) Yes Yes Yes
Photo L 3 1/2 × 5 in. (89 × 127 mm) – – Yes
Photo 2L 5 × 7 in. (127 × 178 mm) – Yes Yes
Index Card 5 × 8 in. (127 × 203 mm) – – Yes
Post Card 13.9 × 5.8 in. (100 × 148 mm) – – Yes
Post Card 2 
(Double)5.8 × 7.9 in. (148 × 200 mm) – – Yes
Envelopes C5 
Envelope6.4 × 9 in. (162 × 229 mm) – – Yes
DL 
Envelope4.3 × 8.7 in. (110 × 220 mm) – – Yes
COM-10 4 1/8 × 9 1/2 in. (105 × 241 mm) – – Yes
Monarch 3 7/8 × 7 1/2 in. (98 × 191 mm) – – Yes
JE4 
Envelope4.1 × 9.3 in. (105 × 235 mm) – – Yes
TransparenciesLetter 8 1/2 × 11 in. (216 × 279 mm) Yes – Yes
A4 8.3 × 11.7 in. (210 × 297 mm) Yes – Yes
 
						

							Loading documents and paper15
2
Paper weight, thickness and capacity2
1Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m2) paper.
2For Photo 4× 6 and Photo L 3.5 ×5 paper use the photo bypass tray (for USA) or the photo paper tray (for Canada). 
(See  Loading photo paper on page 20.)
Paper TypeWeightThicknessNo. of 
sheets
Cut 
Sheet Plain Paper
17 to 32 lb (64 to 120 g/m
2)0.003 to 0.006 in. (0.08 to 0.15 mm)
1001
Inkjet Paper17 to 53 lb (64 to 200 g/m2)0.003 to 0.01 in. (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m
2)Up to 0.01 in. (Up to 0.25 mm) 20
Cards Photo 4 ×6
Up to 64 lb (Up to 240 g/m
2)Up to 0.01 in. (Up to 0.28 mm)
202
Index CardUp to 32 lb (Up to 120 g/m2)Up to 0.006 in. (Up to 0.15 mm) 30
Post Card Up to 53 lb (Up to 200 g/m
2)Up to 0.01 in. (Up to 0.23 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m
2)Up to 0.02 in. (Up to 0.52 mm) 10
Transparencies – – 10
 
						

							Chapter 2
16
Loading paper and 
other media
2
Note
To print on Photo (4×6) or Photo L 
(3.5×5) paper, you must use the photo 
bypass tray. (See Loading photo 
paperon page 20.)
 
aPull the paper tray completely out of the 
machine.
If the paper support flap is open, close it 
and lift the output paper tray cover (1).
 
 
bPress and slide the paper side guides (1) 
and paper length guide (2) to fit the 
paper size.
 
cFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
1
1
2
 
						

							Loading documents and paper
17
2
dGently put the paper into the paper tray 
print side down and top edge first.
Check that the paper is flat in the tray.
 
Note
When you use Legal size paper, press 
and hold the universal guide release 
button as you slide out the front of the 
paper tray.
 
 
eGently adjust the paper side guides with 
both hands and the paper length guide 
to the paper.
Make sure the paper side guides touch 
the sides of the paper.
 
Note
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
fClose the output paper tray cover. 
 
						

							Chapter 2
18
gSlowly push the paper tray completely 
into the machine.
 
hWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks and unfold the paper support 
flap (2).
 
Note
Do not use the paper support flap for 
Legal paper.
 
Loading envelopes and post 
cards2
About envelopes2
„Use envelopes that weigh from 20 to 25 lb 
(75 to 95 g/m
2).
„Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first.
CAUTION 
Do not use any of the following types of 
envelopes, as they will cause paper feed 
problems:
• That are of a baggy construction.
• That are embossed (have raised writing 
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
Glue 2Double flap 2