Brother Dcp 540cn User Manual

							Troubleshooting and Routine Maintenance
79
Machine InformationB
Checking the serial numberB
You can see the machine’s serial number on 
the LCD.
aPress Menu.
bPress a or b to select 
Machine Info..
Press OK.
cPress a or b to select Serial No..
Press OK.
dPress Stop/Exit.
Packing and shipping 
the machine
B
When you transport the machine, use the 
packing materials that came with your 
machine. If you do not pack the machine 
properly, you could void your warranty.
CAUTION 
It is important to allow the machine to ‘park’ 
the print head after a print job. Listen 
carefully to the machine before unplugging 
it to make sure that all mechanical noise 
has stopped. Not allowing the machine to 
finish this parking process may lead to print 
problems and possible damage to the print 
head.
 
aOpen the ink cartridge cover.
bPull the lock release levers down and 
take out all the ink cartridges. (See 
Replacing the ink 
cartridgeson page 72.)
cInstall the yellow protective parts, lift 
each lock release lever and push it until 
it clicks, and then close the ink cartridge 
cover.
 
 
						

							80
CAUTION 
If you are not able to find the yellow 
protective part, DO NOT remove the ink 
cartridges before shipping. It is essential 
that the machine be shipped with either the 
yellow protective part or the ink cartridges 
in position. Shipping without them will 
cause damage to your machine and may 
void your warranty.
 
dUnplug the machine from the AC power 
outlet.
eUsing both hands, use the plastic tabs 
on both sides of the machine to lift the 
scanner cover until it locks securely into 
the open position. Then unplug the 
interface cable from the machine, if it is 
connected.
fLift the scanner cover to release the lock 
(1). Gently push the scanner cover 
support down (2) and close the scanner 
cover (3).
 
gWrap the machine in the bag and put it 
in the original carton with the original 
packing material.
 
hPack the printed materials in the original 
carton as shown below. Do not pack the 
used ink cartridges in the carton.
Note
If you are returning your machine to 
Brother as part of the Exchange Service, 
pack only the machine. Keep all separate 
parts and printed materials to use with 
your ‘Exchange’ machine.
 
 
iClose the carton and tape it shut. 
 
						

							81
C
On-screen 
programming
C
Your machine is designed to be easy to use 
with LCD on-screen programming using the 
menu keys. User-friendly programming helps 
you take full advantage of all the menu 
selections your machine has to offer.
Since your programming is done on the LCD, 
we have created step-by-step on-screen 
instructions to help you program your 
machine. All you need to do is follow the 
instructions as they guide you through the 
menu selections and programming options.
Menu tableC
You can program your machine without the 
User’s Guide by using the Menu table that 
begins on page 82. These pages list the 
menu selections and options.
Menu keysC
Menu and FeaturesC
 
Access the main menu.
a
bScroll through the current 
menu level.
dGo back to the previous menu 
level.
cGo to the next menu level.
 „Go to the next menu level.
„Accept an option.
 
						

							82
Menu tableC
The menu table will help you understand the menu selections and options that are found in the 
machines programs. The factory settings are shown in Bold with an asterisk.
Menu ( )C
Level 1 Level 2 Level 3 Options Descriptions Page
General Setup Paper Type—Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
TransparencySets the type of paper in the 
paper tray.23
Paper Size—Letter*
Legal
A4
A5
4x6Sets the size of the paper in 
the paper tray.23
LCD Settings LCD ContrastLight
Med*
DarkAdjusts the contrast of the 
LCD.24
Backlight Light*
Med
DarkYou can adjust the 
brightness of the LCD 
backlight.24
Dim TimerOff
10 Secs
20 Secs
30 Secs*You can set how long the 
LCD backlight stays on 
after the last key press.25
Off Timer Off*
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
30 MinsYou can set how long the 
LCD stays on for after the 
last key press.25
 The factory settings are shown in Bold with an asterisk.
 
						

							Menu and Features
83
LAN 
(DCP-540CN 
only)TCP/IP BOOT Method Auto*
Static
RARP
BOOTP
DHCPChooses the BOOT method 
that best suits your needs.See 
Network 
User s 
Guide 
on the 
CD-
ROM
IP Address[000-255].
[000-255].
[000-255].
[000-255] Enter the IP address.
Subnet Mask[000-255].
[000-255].
[000-255].
[000-255]Enter the Subnet mask.
Gateway[000-255].
[000-255].
[000-255].
[000-255]Enter the Gateway address.
Node NameBRN_XXXXXXEnter the Node name.
WINS Config Auto*
StaticChooses the WINS 
configuration mode.
WINS Server(Primary) 
000.000.000.000
(Secondary) 000.000.000.000
Specifies the IP address of 
the primary or secondary 
server.
DNS Server(Primary) 
000.000.000.000
(Secondary) 
000.000.000.000
Specifies the IP address of 
the primary or secondary 
server.
APIPA On*
OffAutomatically allocates the 
IP address from the link-
local address range.
Setup Misc. Ethernet Auto*
100B-FD
100B-HD
10B-FD
10B-HDChooses the Ethernet link 
mode.
Factory Reset—Yes
NoRestores all network 
settings to the factory 
default. Level 1 Level 2 Level 3 Options Descriptions Page
 The factory settings are shown in Bold with an asterisk.
 
						

							84
PhotoCapture ( )C
Print Settings
Print Reports Help List— — Prints these lists and 
reports.9
User Settings——
Network 
Config 
(DCP-540CN 
only)——
Machine Info. Serial No.— — Lets you check the serial 
number of your machine.79
Initial Setup Date/Time— — Puts the date and time in 
your machine.See 
Quick 
Setup 
Guide Local 
Language—English*
FrenchAllows you to change the 
LCD language for your 
country.
Level 1 Level 2 Level 3 Options Descriptions Page
View Photo(s)— — See the print 
settings table 
below.You can preview your 
photos on the LCD.38
Print Index——6 Images/Line
Fast
5 Images/Line
PhotoYou can print a thumbnail 
page.39
Print All Photos— — See the print 
settings table 
below.You can print all photos in 
your media card.39
Print Photos— — See the print 
settings table 
below.You can print an individual 
image.40
Option 1 Option 2 Option 3 Option 4 Descriptions Page
Print 
QualityNormal
Photo*— — Choose the print quality. 42
Paper TypePlain Paper
Inkjet Paper
Brother Photo
Other Photo*— — Choose the paper type. 42
 The factory settings are shown in Bold with an asterisk. Level 1 Level 2 Level 3 Options Descriptions Page
 The factory settings are shown in Bold with an asterisk.
 
						

							Menu and Features
85
Paper SizeLetter
A4
4x 6*
5x 7(When A4 or 
Letter is selected)
4x 3
5x 3.5
6x 4
7x 5
8x 6
Max. Size*— Choose the paper and print 
size.42
Brightness
 — — Adjusts the brightness. 43
Contrast
 — — Adjusts the contrast. 43
True2LifeOn
Off*White Balance
 Adjusts the hue of the white 
areas.43
Sharpness
 Enhances the detail of the 
image.
Color Density
 Adjusts the total amount of 
color in the image.
Cropping On*
Off— — Crops the image around the 
margin to fit the paper size 
or print size. Turn this 
feature off if you want to 
print whole images or 
prevent unwanted 
cropping.44
Borderless On*
Off— — Expands the printable area 
to fit the edges of the paper.44
Set New 
DefaultYes
No— — You can save your print 
settings.44
Factory 
ResetYes
No— — You can restore all the 
settings to factory settings.44 Option 1 Option 2 Option 3 Option 4 Descriptions Page
 The factory settings are shown in Bold with an asterisk.
0Light
Dark
0
0
0
0
 
						

							86
Copy (Default display)C
Level 1 Level 2 Level 3 Options Descriptions Page
Quality——Fast
Normal*
BestChoose the Copy resolution 
for your type of document.29
Enlarge/Reduce——50%
69% A4iA5
78%
83%
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186% 4x6iLTR
198% 4x6iA4
200%
Custom(25-400%)You can choose the 
enlargement or reduction 
ratio for your type of 
document.29
Paper Type——Plain Paper*
Inkjet Paper
Brother Photo
Other Photo
TransparencyChoose the paper type that 
matches the paper in the 
tray.32
Paper Size——Letter*
Legal
A4
A5
4x6Choose the paper size that 
matches the paper in the 
tray.32
Brightness——
 Adjusts the brightness of 
copies.31
Contrast——
 Adjusts the contrast of 
copies.31
 The factory settings are shown in Bold with an asterisk.
0Light
Dark
0
 
						

							Menu and Features
87
Color Adjust Red— Adjusts the amount of Red 
in copies.32
Green—
 Adjusts the amount of 
Green in copies.
Blue—
 Adjusts the amount of Blue 
in copies.
Stack/Sort 
(DCP-540CN 
only)——Stack*
SortYou can choose to stack or 
sort multiple copies.31
Page Layout——Off(1 in 1)*
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)You can make N in 1 or 
Poster copies.30
Set New 
Default——Yes
NoYou can save your copy 
settings.33
Factory Reset——Yes
NoYou can restore all the 
settings to factory settings.33 Level 1 Level 2 Level 3 Options Descriptions Page
 The factory settings are shown in Bold with an asterisk.
0
0
0
 
						

							88
Scan ( )C
Level 1 Option 1 Option 2 Option 3 Descriptions Page
Scan to E-mail— — — You can scan a black & white 
or a color document into your 
E-mail application.See 
Software 
Users 
Guide on 
the CD-
ROM
Scan to Image— — — You can scan a color picture 
into your graphics 
application.
Scan to OCR— — — You can have your text 
document converted to an 
editable text file.
Scan to File— — — You can scan a black & white 
or a color document into your 
computer.
Scan to Card 150 dpi Color*
300 dpi Color
600 dpi Color
200x100 dpi B/W
200 dpi B/WPDF*/JPEG
PDF*/JPEG
PDF*/JPEG
TIFF*/PDF
TIFF*/PDF(File Name)
XXXXXXXXYou can choose the scan 
resolution and file format for 
your document.45
 The factory settings are shown in Bold with an asterisk.