Brother 7840 W User Guide

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8
8
How to dial8
You can dial in any of the following ways.
Manual dialling8
Use the dial pad to enter all the digits of the 
telephone or fax number.
 
One touch dialling8
Press the One Touch key that stores the 
number you want to call. (See Storing 
one touch dial numbers  on page 52.)
 
To dial One Touch numbers 5 to 8, hold down 
Shift as you press the One Touch key.
Speed dialling8
Press  Search/Speed Dial , and then the three 
digit Speed Dial number. (See  Storing 
speed dial numbers on page...

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• If the LCD shows  No Contact Found  
when you enter the firs t few letters of the 
name, it means that a name for the letter 
is not stored.
 
Fax redial8
If you are sending a fax automatically and the 
line is busy, the mach ine will automatically 
redial up to three times at five minute 
intervals.
If you are sending a fax manually and the line 
is busy, press  Redial/Pause, wait for the 
other fax machine to answer, and then press 
Start  to try again. If you want to make a 
second call...

Dialling and storing numbers53
8
cEnter the number (up to 20 characters). 
PressOK.
dDo one of the following:
„ Enter the name using the dial pad 
(up to 15 characters). Press OK.
„ Press OK to store the number  
without a name.
eDo one of the following:
„ If you want to save a fax resolution 
along with the number, Press  a or  b 
to choose  Std, Fine,  S.Fine or 
Photo.
Press OK.
„ Press  OK if you do not want to 
change the default resolution.
fDo one of the following:
„ To store another One Touch...

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cPress  d or  c to position the cursor under 
the character you want to change, and 
then press  Clear/Back  to delete it. 
Repeat for each character you want to 
delete.
Setting up groups for 
broadcasting8
If you often want to  send the same fax 
message to many fax numbers you can set 
up a group. 
Groups are stored on a One Touch key or a 
Speed Dial number. Each group uses up a 
One Touch key or a Speed Dial location. You 
can then send the fax message to all the 
numbers stored in a...

Dialling and storing numbers55
8
Combining quick dial 
numbers8
You can combine more than one Quick Dial 
number when you dial. This feature may be 
useful if you need to di
al an access code for 
a cheaper rate from another long distance 
carrier.
For example, you might have stored ‘555’ on 
Speed Dial #003 and ‘7000’ on Speed Dial 
#002. You can use them both to dial 
‘555-7000’ if you pr ess the following keys:
Press  Search/Speed Dial , 003. Press 
Search/Speed Dial , 002 and Start .
Numbers can be...

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9
Remote fax options let you receive faxes 
while you are away from the machine.
You can use  only one remote fax option at a 
time.
Fax forwarding9
The fax forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you choose Backup Print 
On, the machine will al so print the fax.
aPress Menu, 2,  5, 1 .
bPress  a or  b to choose  Fax Forward .
Press OK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding...

Remote fax options57
9
PC fax receive9
If you turn on the PC Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and  store your faxes in 
its memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001  
When you start your PC and the PC Fax...

Chapter 9
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Changing remote fax 
options
9
If received faxes are left in your machine’s 
memory when you change to another remote 
fax option, the LCD will  ask you the following 
message:
 
Erase All Doc?
1.Yes 2.No
                             or
 
Print All Fax?
1.Yes 2.No
„ If you press  1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
„ If you press 2, faxes in the memory will not 
be erased or...

Remote fax options59
9
Remote retrieval9
The remote retrieval feature lets you retrieve 
your stored fax messages when you are not 
at the machine. You can call your machine 
from any touch tone phone or fax machine, 
then use the Remote Access Code to retrieve 
your messages.
Setting a remo te access code9
The remote access code  lets you access the 
remote retrieval features when you are away 
from your machine. Before you use the 
remote access and retr ieval features, you 
have to set up your own...

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Retrieving fax messages9
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, 
immediately enter your remote access 
code (3 digits followed by  l). If you hear 
one long beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press  9 6 2.
dWait for a long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your fax messages sent to, followed by 
## (up to 20 digits)....