Brother 7840 W User Guide

Section II
FaxII
Sending a fax32
Receiving a fax39
Telephone and external devices44
Dialling and storing numbers51
Remote fax options56
Polling62
Printing reports65 

32
5
How to fax5
Entering fax mode5
To enter fax mode press  (Fax), and 
the key will glow green.
Sending a fax from the ADF5
Using the ADF to send your faxes is the 
easiest way. To cancel a fax in progress 
press  Stop/Exit . 
aMake sure you are in Fax mode  .
bPlace your document face up  in the 
ADF.
cDial the fax number. (See  How to dial 
on page 51.)
dPress  Start.
The machine scans the pages into 
memory and then sends the document.
Note
If the Out of Memory  message 
appears while scanning a...

Sending a fax33
5
Cancelling a fax in progress5
Press Stop/Exit  to cancel the fax. If you 
press  Stop/Exit  while the machine is dialling 
or sending, the LCD will show 
1.Clear 2.Exit , press 1 to cancel the 
fax.
Broadcasting 5
Broadcasting lets you send the same fax 
message to more than one fax number. You 
can include Groups, One Touch, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast.
You can broadcast up to 258 different 
numbers. This will  depend on how many...

Chapter 5
34
Additional sending 
operations
5
Sending faxes using multiple 
settings5
Before you send a fax, you can change any 
combination of these settings: contrast, 
resolution, overseas mode, delayed fax timer, 
polling transmission, real time transmission 
or cover page settings.
aMake sure you are in Fax mode  .
After each setting is accepted, the LCD 
asks if you want to enter more settings.
 
Next
1.Yes 2.No
bDo one of the following: „ To choose more settings, press  1. 
The LCD returns to the...

Sending a fax35
5
fEnter two digits to show the number of 
pages you are sending.
PressOK.
For example, enter  0, 2  for 2 pages or  0, 
0  to leave the number of pages blank. If 
you make a mistake, press 
d or Clear/Back to back up and re-enter 
the number of pages.
Send a cover page for all faxes5
You can set the machine to send a cover 
page whenever you send a fax. 
aMake sure you are in Fax mode  .
bPress  Menu, 2,  2, 7 .
cPress  a or  b to choose  On (or Off).
Press OK.
dPress  a or  b to choose...

Chapter 5
36
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax  or for all faxes.
To change the fax resolution for the 
next  fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Resolution, then a  or b to choose 
the resolution.
Press OK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress  Menu, 2,  2, 2 .
cPress  a or  b to choose the resolution 
you want.
Press OK....

Sending a fax37
5
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2,  2, 5 .
cPress  a or  b to choose  On.
Press OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress  Menu, 2,  2, 5 .
cPress  a or  b to choose  Next Fax:On .
Press OK.
Not sending in real time for the next 
fax only
5
aMake sure you are in Fax mode  .
bPress  Menu, 2,  2, 5 .
cPress  a or  b to choose  Next Fax:Off .
Press OK.
Overseas mode5
If you are having...

Chapter 5
38
Checking and cancelling 
waiting jobs5
Check which jobs are still waiting in the 
memory to be sent. If there are no jobs, the 
LCD will show  No Jobs Waiting . You can 
cancel a fax job that is stored and waiting in 
the memory.
aPress  Menu, 2,  7.
The number of jobs still to be sent will be 
displayed.
bDo one of the following:
„ Press  a or  b to scroll though the 
waiting jobs, press OK to choose a 
job, and then press  1 to cancel it.
„ Press  2 to exit without cancelling.
cWhen you...

39
6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line. The diagrams below will help  you choose the correct mode. (For more detailed 
information about the receive modes, see Using receive modes  on page 40.)
Choosing the receive mode6
 
To set the receive mode fo llow the instructions below.
aPress Menu, 0,  1.
bPress  a or  b to choose the receive mode.
Press OK.
cPress  Stop/Exit .
The LCD will display the current receive...

Chapter 6
40
Using receive modes6
Some receive modes answer automatically 
( Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. (See  Ring delay on page 41.)
Fax Only6
Fax Only  mode will automatically answer 
every call as a fax.
Fax/Tel6
Fax/Tel  mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„ Faxes will be automatically received.
„ Voice calls will...