Brother 7840 W User Guide

Receiving a fax41
6
Receive mode settings6
Ring delay6
The ring delay sets the number of times the 
machine rings before it answers in Fax Only  
and  Fax/Tel  modes.
If you have external or extension telephones 
on the same line as the machine choose the 
maximum number of rings. (See  Operation 
from extension telephones  on page 48 and 
Fax Detect on page 41.)
aMake sure you are in Fax mode  .
bPress  Menu, 2,  1, 1 .
cPress  a or b  to choose how many times 
the line rings before the machine...

Chapter 6
42
Setting the print density6
You can adjust the print density to make your 
printed pages darker or lighter.
aMake sure you are in Fax mode  .
b Press  Menu, 2, 1 , 7.
cPress  a to make the print darker.
Or, press b  to make the print lighter.
Press OK.
dPress  Stop/Exit .
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose  On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4 or Letter size paper.
The machine calculates...

Receiving a fax43
6
Receiving faxes into memory6
As soon as the paper tray becomes empty 
during fax reception, the screen will display 
No Paper, asking you to put paper in the 
paper tray. (See  Loading paper and print 
media on page 9.) If you are unable to put 
paper in the paper  tray the following will 
happen:
If Memory Receive  is On:6
The machine will carry  on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available. 
Further incoming faxes w ill also...

44
7
Telephone line 
services
7
Caller ID7
The Caller ID feature lets you use the Caller 
ID subscriber service offered by many local 
telephone companies. Call your telephone 
company for details. This service shows the 
telephone number, or name if it is available, 
of your caller as the line rings.
After a few rings, the LCD will show the 
telephone number of your caller (and name, if 
available). Once you answer a call, the Caller 
ID information disappears from the LCD, but 
the call information...

Telephone and external devices45
7
cPress Start.
dAfter printing has finished, 
press Stop/Exit .
Setting the telephone line 
type7
If you are connecting the machine to a line 
that features a PBX or ISDN to send and 
receive faxes, it is necessary to change the 
Telephone Line Type accordingly by 
completing the following steps. If you are 
using a line that featur es a PBX, you can set 
your machine to always gain access to an 
outside line, or not.
aPress  Menu, 0,  6.
bPress  a or  b to choose  PBX,...

Chapter 7
46
BT call sign (U.K. only)7
The BT Call Sign subscriber service is a way 
to have a separate number for your machine, 
it allows you to have at least two separate 
telephone numbers on one phone line. Each 
phone number has its own distinctive ringing 
pattern.
You can set up your machine so that it only 
responds to the second number.
When you set the BT Call Sign feature to ON, 
the receive mode is set to Manual  
automatically.  Manual mode will not respond 
to incoming telephone calls,...

Telephone and external devices47
7
aSet your external TAD to one or two 
rings. (The machine’s Ring Delay 
setting does not apply.)
bRecord the outgoing message on your 
external TAD.
cSet the TAD to answer calls.
dSet the Receive Mode to 
External TAD. (See Receive modes  
on page 39.)
Recording an outgoing 
message (OGM)7
aRecord 5 seconds of  silence at the 
beginning of your message. This allows 
your machine time to  listen for fax tones.
bLimit your speaking to 20 seconds.
cEnd your 20-second...

Chapter 7
48
External and extension 
telephones
7
Note
You need to turn the Remote Codes 
setting to on to use the Remote Activation 
code  l51 and Remote Deactivation code 
#51. (See Using remote codes 
on page 50.)
 
Operation from extension 
telephones7
If you answer a fax call on an extension 
telephone, or an external telephone that is 
correctly connected to  the machine into the 
correct socket on the machine, you can make 
your machine take the call by using the 
Remote Activation code. When you...

Telephone and external devices49
7
Using extension telephones (U.K. 
only)
7
Your premises may already be wired with 
parallel extension telephones (those 
connected to sockets in other rooms in the 
building), or perhaps you intend to add 
extension telephones to your line. While the 
simplest arrangement is a parallel 
connection, there are some reasons why this 
arrangement may cause problems.
The most common problem, is someone 
picking up an extension telephone while the 
machine is trying to send a...

Chapter 7
50
Using a non-Brother cordless 
external handset7
If your non-Brother cordless telephone is 
connected to the telephone line cord (see 
page 48) and you typically carry the cordless 
handset elsewhere, it is easier to answer 
calls during the Ring Delay. 
If you let the machine answer first, you will 
have to go to the machine so you can press 
Tel/R  to transfer the  call to the cordless 
handset.
Using remote codes7
Remote Activation code7
If you answer a fax call on an extension or...