Brother 5750e Intellifax Fax Machine Owners Manual
Have a look at the manual Brother 5750e Intellifax Fax Machine Owners Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 331 Brother manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
7 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONS ZleMFC-US-FAX-4750e/5750e- Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups, One Touch locations, Speed Dial locations, plus up to 50 manually dialed numbers. However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer. (See Setting Up Groups for Broadcasting, Page 7-3.) The easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually, dialed numbers in the same broadcast. You must press Broadcast between each of these locations. Use the Telephone Index to help you choose the numbers easily. After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results. To stop the broadcasting in progress, press Stop/Exit. The LCD asks if you want to cancel all locations or the location that is being sent. Enter the long dialing sequence numbers as you normally would, but keep in mind that each key counts as one location, so the number of locations you can call become limited. If the line is busy or for some other reasons a connection could not be made while broadcasting, the machine will redial the number automatically. If the memory is full, press Stop/Exit to abort the job ; (if more than one page has been scanned) or press Fax Start to send the portion that is in the memory. 1Place the original face down in the ADF. 2Enter a number using One Touch, Speed Dial, Group number, Search or the dial pad. Example: Group number 3Press Broadcast. You will be prompted to press the next number. 4Enter the next number. Example: Speed Dial number. 5Press Broadcast. 6Enter the next fax number. Example: Manual dialing, using the dial pad 7Press Fax Start. Your machine will read the document into memory and then start sending faxes to all the numbers you entered.
AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 7 ZleMFC-US-FAX-4750e/5750e- Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Fax Start. (See Storing One Touch Dial Numbers, Page 7-1.) For example, you store “555” on One Touch key 03 and “7000” on One Touch key 04. If you press One Touch 03, 04 and Fax Start you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555- 7001 you could press One Touch 03 and then press 7, 0, 0, 1 using the dialing pad. Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Hold 1Press Hold to place a call on Hold. 2You can replace the handset without disconnecting the call. 3Pick up the machine’s handset to release the call from Hold. Picking up an extension handset will not release the call from Hold. Redial If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time. Tone/Pulse (For Canada Only) If you have pulse dialing service, but need to send tone signals (for example, telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1Lift the handset. 2Press #. Digits dialed after # will send tone signals. 3When you hang up, the machine returns to pulse dialing service. NoteIf you must wait for another dial tone at any point in the dialing sequence, store a pause at that point in the number by pressing Redial/Pause. Each key press adds a 3. 5 second delay.
8 - 1 TELEPHONE SERVICES 8 ZleMFC-US-FAX-4750e/5750e- 8Telephone Services Custom Features Your fax machine supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. Distinctive Ring The term “Distinctive Ring” is used by Brother to identify a phone company service that is given many names, depending on the Telephone Company you are using. For example, this service may be called SmartRing, RingMaster, Teen- Ring, Indent-a-Call or Indent-a-Ring. What Does Your Telephone Company’s “Distinctive Ring” Do? Your telephone company’s Distinctive Ring service allows more than one number to be on the same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your fax machine. What Does Brother’s “Distinctive Ring” Do? The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company’s Distinctive Ring service. You can dedicate the new phone number on your line to receiving only faxes. If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, or on alarm system custom feature on your telephone line, it may create a problem in the operation of your machine. ( See I have difficulty with custom features on a single line, Page 19-8.) If you have Voice Mail on you phone line, please read the following carefully. NotePlease consult your telephone company for availability and rates. NoteYou must purchase your telephone company’s Distinctive Ring service before you program the Brother machine to work with it.
TELEPHONE SERVICES 8 - 2 ZleMFC-US-FAX-4750e/5750e- Do You Have Voice Mail? If you have Voice Mail on the phone line you on which will install your new machine on, there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls. However, this Distinctive Ring feature allows the use of more than one number on your line, so both Voice Mail and the fax machine can coexist peacefully. If each one has a separate phone number, neither will interfere with the other’s work. If you decide to get the Distinctive Ring Service from the telephone company, you will need to follow the directions below to “register” the new Distinctive Ring pattern they provided, so your fax machine can recognize its incoming calls. Before You Choose the Ring Pattern to Register You can register only one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below. The fax machine will answer only calls to its registered number. The first two rings are silent on the fax machine. This is because the fax must «listen» to the ring pattern (compare it to the pattern that was “registered”). (Other telephones on the line will ring.) If you program the fax machine correctly, it will recognize the registered ring pattern of the “fax number” within 2 ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the fax machine will not interrupt the call. NoteYou can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily and later turn it back on. When you get a new fax number, make sure you reset this setting. NoteIf the ring pattern the phone company provided cannot be registered by the fax, please check for other available ring pattern choices from the phone company. Ring Pattern 1 2 3 4Rings long - long short - long - short short - short - long very long (normal pattern)
8 - 3 TELEPHONE SERVICES ZleMFC-US-FAX-4750e/5750e- Very Important If you have Voice Mail, or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the machine in MANUAL mode at all times while using the Distinctive Ring Feature. Here’s why: Manual mode will never pick up a call by itself, since it is «Neutral». When the machine is in this «neutral» mode, the Distinctive Ring Feature can be activated. The distinctive ring feature is actually an answering mode. So, do not activate FAX mode or FAX/TEL mode while using distinctive ring; otherwise, the fax machine will answer calls for all the numbers. Registering the Distinctive Ring Pattern 1Set the machine to MANUAL mode. 2Press Menu, 2, 0, 1. 3Press or to select DISTINCTIVE:SET and then press Set. 4Press or to select the prestored ring pattern you want to assign, and then press Set. (You will hear each pattern as you scoll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company. 5Press Stop/Exit. Caller ID The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides the name or telephone number of your caller on the LCD as the line rings. After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory. You will see the first 16 characters of the number or name. OUT OF AREA display means call originates outside your Caller ID service area. PRIVATE CALL display means the caller has intentionally blocked transmission of information. CALL PICKUP display remains on the screen when no Caller ID information was transmitted. Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area. If both the name and number are received, the LCD shows only the name. You can print a list of Caller ID information received by your machine.
TELEPHONE SERVICES 8 - 4 ZleMFC-US-FAX-4750e/5750e- Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine. 1Press Menu, 2, 0, 2. 2Press or to select DISPLAY # and then press Set. If the name was not received, it will not be displayed. 3Press or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Set. The next LCD shows the caller’s telephone number and the date and time of the call. 4Press or to return to the Caller ID listing—OR—Press Stop/Exit. Clearing a Caller ID Stored in Memory For effective use of the memory, we recommend that you clear the Caller IDs stored in memory by pressing Clear when the LCD shows each caller ID number or name. Printing Caller ID List 1Press Menu, 2, 0, 2. 2Press or to select PRINT REPORT and then press Set. 3Press Fax Start to exit. 2.CALLER ID
9 - 1 REMOTE FAX OPTIONS 9 ZleMFC-US-FAX-4750e/5750e- 9Remote Fax Options Fax Forwarding/Paging Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message. 1Press Menu, 2, 5, 1. 2Press or until the LCD shows FAX FORWARD and then press Set. 3The screen prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits) and then press Set. 4Press Stop/Exit. You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Fax Storage” is set to OFF. 1.FAX FWD/PAGING FAX FORWARD? SELECT & SET FWD#: ENTER & SET KEY
REMOTE FAX OPTIONS 9 - 2 ZleMFC-US-FAX-4750e/5750e- Programming Your Pager Number When Paging is selected, your machine dials the pager number you’ve programmed, and then dials your Personal Identification Number (PIN); this activates your pager so you know you have a fax message in the memory. 1Press Menu, 2, 5, 1. 2Press or until the LCD shows PAGING and then press Set. 3Enter your pager phone number (up to 20 digits) followed by # #, and then press Set. Do not include the area code if it is the same as that of your machine. For example, 1 8 0 0 5 5 5 1 2 3 4 # #. 4If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, 1 2 3 4 5 # #, Redial/Pause 1 8 0 0 5 2 1 8 4 6 # #. —OR—If you do not need a PIN, press Redial/Pause, enter your fax number followed by # #, and then press Set. For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #. 5Press Stop/Exit. You cannot change a Paging number or PIN remotely. NotePress Redial/Pause for each 3.5 second delay, as needed. 1.FAX FWD/PAGING PAGING? SELECT & SET PAG#: ENTER & SET KEY
9 - 3 REMOTE FAX OPTIONS ZleMFC-US-FAX-4750e/5750e- Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Paging or Remote Retrieval functions. The LCD will indicate when you have a fax stored in memory. (See Remote Retrieval, Page 9-4.) 1Press Menu, 2, 5, 2. The screen prompts you to choose a fax setting. 2Press or to select ON (or OFF), and then press Set. 3Press Stop/Exit. 4If you press 1, all fax data is erased and Fax Storage is turned off. If you press 2, data is not erased and Fax Storage remains on. Backup Print If you have set FAX STORAGE to ON, your faxes will be received into memory, so you can retreive them remotely. With BACKUP PRINT set to ON, your machine automatically prints faxes as they are received into memory. You can turn Backup Print OFF to save paper or prevent confidential documents from printing in your absence. 1Press Menu, 2, 5, 5. The screen prompts you to choose a fax setting. 2Press or to select ON (or OFF), and then press Set. 3Press Stop/Exit. Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the machine picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. The cannot be changed. 1Press Menu, 2, 5, 3. 2Enter a three-digit number from 000 to 999, and then press Set. (Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code.) 3Press Stop/Exit. If there are faxes in memory when you turn Fax Storage to OFF, the LCD prompts you to erase any faxes in memory. NoteFax Forwarding and Remote Retrieval will work while Memory Security is ON if you turn Fax Storage ON first. 2.FAX STORAGE FAX STORAGE:OFF? SELECT & SET ERASE ALL FAX? 1.YES 2.NO 5.BACKUP PRINT BACKUP PRINT:ON? SELECT & SET 3.REMOTE ACCESS
REMOTE FAX OPTIONS 9 - 4 ZleMFC-US-FAX-4750e/5750e- Remote Retrieval You can call your machine from any fax machine using touch tone and use a Remote Retrieval Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid. Using Remote Retrieval Access Code 1Dial your fax number from a fax machine using touch tone. (See Changing Remote Retrieval Access Code, Page 9-3.) 2When your machine answers and beeps, immediately enter your Remote Retrieval Access Code (1 5 9 ). 3Your machine signals the kinds of messages received: 1 long beep — Fax message(s) No long beeps — No messages 4Your machine then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, your machine hangs up. If you enter an invalid command, your machine beeps three times. 5Press 9 0 to reset your machine when you’re finished. 6Hang up. If your machine is set to MANUAL mode, you can access your machine by waiting about 2 minutes, and then entering the Remote Retrieval Access Code within 30 seconds.