Brother 5750e Intellifax Fax Machine Owners Manual
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5 - 5 SETUP RECEIVE ZleMFC-US-FAX-4750e/5750e- Advanced Receiving Operations Operation from Extension Telephone or External Telephone If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the machine starts to receive a fax. (See Setting Ring Delay, Page 5-2 and Easy Receive, Page 5-3.) If the machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone. If you answer a call, and no one is on the line, assume you’re receiving a fax. At the machine’s phone, press Fax Start, then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVING) before you hang up. (Your caller will have to press Fax Start to send the fax.) For FAX/TEL Mode Only When the machine is in FAX/TEL mode, it will use the F/T Ring Time (double- ringing) to alert you to pick up a voice call. If you’re at the machine, you can lift the handset to answer. If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and then press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 5 1. Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1. 1Press Menu, 2, 1, 4. 2Press or to select ON (or OFF) and then press Set. 3If you want to, type a new Fax Receive Code, and then press Set. 4If you want to, type a new Telephone Answer Code, and then press Set. 5Press Stop/Exit. If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code from # 5 1 to 9 9 9. 4.REMOTE CODE FAX RECEIVE:*51 ENTER & SET KEY TEL ANSWER:#51 ENTER & SET KEY
SETUP RECEIVE 5 - 6 ZleMFC-US-FAX-4750e/5750e- Printing a Fax in Memory If you have Fax Storage ON for Remote Retrieval you can still print a fax in the memory when you are at your machine. (See Setting Fax Storage, Page 9-3.) 1Press Menu, 2, 5, 4. 2Press Fax Start. 3After printing is finished, and then press Stop/Exit. Memory Security Memory Security lets you prevent unauthorized access to the machine. The machine will not send faxes or print received faxes without the password. You cannot continue to schedule Delayed Faxes or Polling jobs. However, any pre- scheduled Delayed Faxes will be sent when you turn Memory Security ON so they won’t be lost. If Fax Storage is ON before you turn Memory Security ON, then Fax Forwarding and Remote Retrieval will continue to work. While Memory Security is ON the following operations are available: Receiving faxes into memory (limited by memory capacity) Fax Forwarding (If Fax Storage was already ON) Remote Retrieval Setting Up the Password 1Press Menu, 2, 0, 4. 2Enter a 4-digit number for the password, and then press Set. If you are entering the password for the first time, the LCD shows VERIFY. 3Re-enter the password, and then press Set. Turning Memory Security ON 1Press or to select SET SECURITY, and then press Set. 2Enter the registered 4-digit password, and then press Set. The machine goes OFFLINE and the LCD shows SECURE MODE. To print the faxes in memory, turn Memory Security OFF. 4.PRINT FAX
5 - 7 SETUP RECEIVE ZleMFC-US-FAX-4750e/5750e- Turning Memory Security OFF 1Press Menu, and then enter the registered 4-digit password. Memory Security is automatically turned off and the LCD shows the Date and Time. Polling Polling is the process of retrieving faxes from another fax machine. You can use your machine to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Scheduled Job, Page 5-8.) 1Press Menu, 2, 1, 7. 2Press or to choose ON (or OFF), and then press Set. 3Enter the fax number you are polling. 4Press Fax Start. The LCD shows DIALING. NoteIf you enter the wrong Password, the LCD shows WRONG PASSWORD and stays OFFLINE. The machine will stay in Secure Mode until the registered password is entered. Some fax machines do not respond to the polling function. 7.POLLING RX POLLING RX:OFF? SELECT & SET ENTER FAX NO. PRESS FAX START
SETUP RECEIVE 5 - 8 ZleMFC-US-FAX-4750e/5750e- Setting Up Sequential Polling Receive Your machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. (See Canceling a Scheduled Job, Page 5-8.) 1Press Menu, 2, 1, 7. 2Press or to select Polling ON (or OFF), and then press Set. 3Specify the destination fax machines you wish to poll using One Touch, Speed Dial, a Group or the dial pad. You must press Broadcast between each location. 4Press Fax Start. The LCD shows DIALING. Your machine will poll each number or group member in turn for a document. Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. 1Press Menu, 2, 6. Any waiting jobs will appear on the LCD. If no jobs are waiting, the LCD shows NO JOB WAITING. 2If you have more than two jobs waiting, use or to select the job you want to cancel, and then press Set. —OR— If you have only one job waiting, go to Step 3. 3Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2. 4Press Stop/Exit. You can check which jobs are waiting in memory by following Steps 1 and 2 above. 7.POLLING RX POLLING RX:OFF? SELECT & SET ENTER FAX NO. PRESS FAX START 6.REMAINING JOBS
6 - 1 SETUP SEND 6 ZleMFC-US-FAX-4750e/5750e- 6Setup Send Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) Documents must be between 5.8 and 8.5 inches wide between 3.9 and 14.1 inches long. Your machine can scan an image only 8.15 inches wide, regardless of how wide the paper is. Fan the pages before placing them in the ADF. Make sure you insert documents face down, top edge first. Adjust the paper guides to fit the width of your document. The ADF (automatic document feeder) can hold up to 30 Pages, feeding each one individually through the machine. If you “Stagger” the pages, the ADF can hold up to 50 pages. Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier paper, feed each sheet individually to prevent paper jams. Make sure documents written in ink are completely dry. Before you send a fax press Resolution to select the resolution for the document you’re sending. (See Fax Resolution, Page 6-5.) DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. If you send faxes from a computer on the same phone line and your Brother machine intercepts them, set Easy Receive to OFF.
SETUP SEND 6 - 2 ZleMFC-US-FAX-4750e/5750e- Sending Faxes with Multiple Settings When you send a fax you can choose any combination of these settings: add a coverpage and select a comment; set the contrast or resolution; send using overseas mode, call reservation or delayed fax timer, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings: Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR— Press 2 if you are finished choosing settings, and then go to the next step. Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax. 1Place the original face down in the ADF. 2Pick up the handset and listen for a dial tone—OR— Press Hook and listen for a dial tone. 3Dial the fax number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Search). (See One Touch Dialing, Page 7-5.) 4When you hear the fax tone, press Fax Start. 5If you’re using the handset, hang up. Automatic Transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press Hook to listen for a dial tone. 1Place the original face down in the ADF. 2Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See Speed Dialing, Page 7-5.) 3Press Fax Start. Manual and Automatic Fax Redial If you’re sending a fax manually and the line is busy, after you disconnect the call press Redial/Pause to retry the number. If you’re sending a fax automatically and the line is busy, the machine will redial automatically redial (up to three times at 5 minute intervals). ACCEPTED OTHER SETTINGS? 1.YES 2.NO
6 - 3 SETUP SEND ZleMFC-US-FAX-4750e/5750e- Dual Access You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you try to scan and store a 51st fax, the machine will send it immediately, without storing it in memory. 1Place the original face down in the ADF. 2Enter the fax number. 3Press Fax Start. As the machine scans the original, the LCD shows the job number (#XXX) of the fax and how much memory is available. Then the machine starts dialing. You can immediately repeat Steps 1 to 3 for the next fax. Real Time Transmission When you are sending a fax, the machine will scan originals into memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending the fax. If memory becomes full, the machine will send the document in real time (even if REAL TIME TX is set to OFF). Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set REAL TIME TX to ON. 1Place the original face down in the ADF. 2Press Menu, 2, 2, 6. 3To change the default setting, and then press or to select ON (or OFF) and then press Set. Go to Step 5—OR—For the next fax transmission only, press or to select NEXT FAX ONLY, and then press Set. 4For the next fax only, press or to select ON (or OFF), and then press Set. 5Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and then go to Step 6. 6Enter fax number and then press Fax Start. If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get a OUT OF MEMORY message while scanning in a subsequent page, you’ll have the option to press Fax Start to transmit the pages scanned so far, or to press Stop/Exit to cancel the operation. Your machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission. The number of documents you can scan into memory varies with the data they contain. 6.REAL TIME TX
SETUP SEND 6 - 4 ZleMFC-US-FAX-4750e/5750e- Checking the Jobs Status Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING.) ( Canceling Jobs in Memory on this page.) 1Press Menu, 2, 6. 2If you have multiple jobs waiting, use or to scroll through the list. 3Press Stop/Exit. Canceling a Job While Scanning the Original You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the document by pressing Stop/Exit again. Canceling Jobs in Memory You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polling Transmit or faxes in memory waiting to be sent. 1Press Menu, 2, 6. Any waiting jobs appear on the display. If no jobs are waiting, the LCD shows NO JOB WAITING. 2If you have more than two jobs waiting, use or to select the job you want to cancel, and then press Set. —OR— If you have only one job waiting, go to Step 3. 3Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2. 4Press Stop/Exit. 6.REMAINING JOBS #002 SALES REPOR 1.CLEAR 2.EXIT
6 - 5 SETUP SEND ZleMFC-US-FAX-4750e/5750e- Basic Sending Operations Contrast If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document. 1Place the original face down in the ADF. 2Press Menu, 2, 2, 1. 3Use or to select AUTO, S.LIGHT or S.DARK, and then press Set. 4Press 1 if you want to select additional settings. The LCD returns to the SETUP SEND menu—OR—Press 2 if you are finished choosing settings, and go to Step 5. 5Enter a fax number, and then press Fax Start to send a fax. Fax Resolution When you have an original in the ADF, you can use the Resolution key to temporarily change the setting. Press Resolution repeatedly until the LCD shows the setting you want. —OR— You can change the default setting. 1Press Menu, 2, 2, 2. 2Press or to select the resolution you want, and then press Set. 3Press Stop/Exit. STANDARD—Suitable for most typed documents. FINE—Good for small print; transmits a little slower than Standard resolution. S. FINE—Good for small print or artwork; transmits slower than Fine resolution. PHOTO—Use when original has varying shades of gray; slowest transmission time. 1.CONTRAST 2.FAX RESOLUTION
SETUP SEND 6 - 6 ZleMFC-US-FAX-4750e/5750e- Composing Electronic Cover Page The cover page is generated at the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch Dialing, Page 7-5 and Speed Dialing, Page 7-5.) The cover page indicates your Station ID, and the number of pages you’re sending. If you have Cover Page Setup set to ON, the number of pages remains blank. (Menu, 2, 2, 8.) (See Setting Station ID, Page 4-3.) You can select a comment to include on your cover page. Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on Page 4-4 to help enter characters. (See Composing Your Own Comments, Page 6-7.) Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message menu selections change the default settings. 1.COMMENT OFF 2.PLEASE CALL 3.URGENT 4.CONFIDENTIAL 5.(USER DEFINED) 6.(USER DEFINED)